Using the Cloud Platform to manage, monitor and track real estate development & construction projects

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©Conpex Solutions Sdn Bhd, 2011-2013
Using
the Cloud Platform
as
Virtual Management [VM] Tool
to
manage, monitor and track
real estate development &
construction projects
Cloud Talk-ACPM-Teh Tarik-slides-eg,r.1-060613

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Topic Outline
1) Overview of Cloud Computing
2) Benefits/Advantages and Challenges in Cloud
Computing
3) Types of Cloud Platform:
Private/Public/Community/Hybrid
4) Features of Cloud Services: Basic/Medium/Advance
5) Who are the service providers for Cloud?
6) Using the Cloud Platform as KM Tool to manage, monitor and
track development/ construction projects
6.1] Red-Monitor as KM enabler
6.2] Case study: Bukit Jalil project
7) Benefits of Cloud project management for key stake-holders
8) Company-wide KM implementation roadmap
9) Future Trends in managing real estate development
[Implementation road map for cloud based project management]
Using the Cloud Platform as VM Tool to manage, monitor and track real
estate development & construction projects

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Attribution, Creative Commons: Photo By Charles Roberts/Airshow (13 May 2006) (497)
Cloud is
Noisy!

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Cloud is
Hot!
Attribution, Creative Commons: Photo By Dave Herholz

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Cloud is
the
NEXT
BIG
THING
Attribution, Creative Commons: Photo By Mrs. Gemstone

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Every One
is Jumping
into the
Clouds.
W H Y?

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Every One is Jumping into the Clouds. W H Y?
Because all
the BIG
Player are
in it

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1) Overview of Cloud Computing
Cloud computing: Definition
IT/ Biz applications delivered over the
internet
Utilizes remote servers hosted in data
centers located off-site in “the cloud”
Accessible 24/7 anytime, any location on
multiple devices
Allow data/ infor to be accessible “on-
demand”

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2) Benefits/Advantages and Challenges in Cloud Computing
Benefits/Advantages;
Cost savings [no capital expenditure on IT equipment &
personnel] due to outsourcing
Time savings [productivity increase] as data/infor is
accessible “on-demand’
Virtual sharing/ collaboration/virtual meetings,
conferences
Mange several project in different locations anywhere
with internet access
Accessible on multiple devices [desktop, notebooks,
tablets, mobile phones]
Scalable [pay per usage] according to needs
Disaster recovery [automatic back-up] in case in-house
server crashes / fire at on-site premises
Biz Competitive Advantage

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2) Challenges in Cloud Computing
 Depends on internet access availability/
coverage [cable/ wireless]
 Band-width Speed [download/ upload]>3G,
4G [LTE]> Now in Malaysia
 Security [hacking]
 Sensitive / “private” data

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Private Cloud;
 Referred as
enterprise /
internal cloud
 Data is stored in
in-house servers
at on-site premises
 Self-managed by
in-house IT
personnel
Internet
LAN/Intranet
Servers
Data
Private Cloud
Web browser[IE,
Google chrome,
Firefox, etc]

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Public Cloud;
 3rd Party service
provider
 Off-site remote
servers
 IT/ Biz applications
delivered via web
browsers
Internet
Outsourced Parties
Remote Servers
Data
Public Cloud
Web browser[IE,
Google chrome,
Firefox, etc]

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Community Cloud;
 Community
service provider
with shared
Interests
 Off-site remote
servers
 Common interests
delivered via web
browsers
Internet
Community Managers
Remote Servers
Data
Community
Cloud
eg, Facebook,
LinkedIn, Twitter,
Wikipedia
Web browser[IE,
Google chrome,
Firefox, etc]

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Hybrid Cloud;
 In-House and/ or 3rd
Party service provider
 On-site & Off-site
servers
 IT/ Biz applications
delivered via web
browsers
 Combination of Public &
Private Cloud
 Preferred Business/
Enterprise solutions
Internet
In-House Servers
Remote Servers
Data
Public Cloud
Private Cloud
Web browser[IE,
Google chrome,
Firefox, etc]

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4) Features of Cloud Service Providers:
Basic/Medium/Advance
Basic Features;
 Online 24/7 web access
 Upload Files only [No Files Sync]
 File Storage
 Back-up Data
 No help support
 Individual Customer Focus
 Public Cloud

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Medium Features;
+
 File Folder/ Sub-Folder sync with multiple
computers
 Tree view Folder/ Sub-Folder structure
 Off-line access
 Customized for mobile devices [tablets, mobile
Phones]
 File sharing/ collaboration
 Help desk support/ live chat
 Public web link access
 Individual and limited enterprise focus
 Public/ Community Cloud

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Advanced Features;
+
 Security focus [file encryption]
 Multi-users account
 Administrator permission control for Folders & Sub-Folders
 Files can be edited
 Scalability [unlimited storage]
 Private web link
 Dedicated IT personnel support
 Internal document/ data search
 Custom domain name allowable
 Enterprise/ Business Focus
 Hybrid Cloud
 Preferred choice for businesses

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5) Who are the Cloud Platform service providers?
++many others>>

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6) How Cloud Platform can help to manage, monitor & track property development
in real time
Step 1) Deploy Cloud to Device Methodology
Multiple Parties involvement
Communication issues amongst stakeholders
Co-ordination problems amongst stakeholders
Difficult to access information over various
locations
Inability to monitor & track projects when off-site
1.1) Identify the key problems associated with the
RED industry, i.e

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in real time
1.2) Package RED knowledge contents and pull to
the Cloud
Cloud
Compile, organize
and package
RED (Knowledge)
contents
pull

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in real time
Step 1) Cloud to Device Methodology
1.3) Migrate RED-Manual & SOP to the Cloud
Cloudmigration
RED-Manual
[Real Estate Developer
Project Mgmt Manual]
RED-SOP
Standard Operating
Procedures]

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in real time
1.4) Use the Cloud Platform to monitor and track your
development projects online
Cloud
Cloud Platform
Monitor and Track projects
using RED-Monitor Portal,
ie. RED Project Tracker
& Project Site Tracker

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in real time
1.5) Push RED knowledge contents to mobile devices
Push
Red-Manual
Red-SOP
Project Site Tracker

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1.6) see Cloud to Device Methodology below;
RED Project Tracker, Project Site Tracker

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1.7) Cloud Project Management Road Map
Step 1)
Identify the
property
development
knowledge
contents and
package them
to knowledge
[k] blocks
8 K-BLOCKS
covering project life-cycle
1. INCEPTION/FEASIBILITY STAGE
2. DESIGN MANAGEMENT
3. STATUTORY APPROVALS
4. MARKETING & SALES
5. CONTRACT DOC. & TENDER
6. COST PLANNING & CONTROL
7. CONSTRUCTION MANAGEMENT
8. COMPLETION & HAND-OVER
► RED Development Stages

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The RED
PROJECT
MANAGEMENT
MANUAL
(The Real Estate
Developer Project
Management Manual)
©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex
international consortium]
Step 2) Prepare your RED Project Management Manual

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The
RED - Manual
is organized
into
8 K (Knowledge)
–Blocks

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Step 3) Add
Time, Cost, Quality
[TCQ] Modules
to
RED - Manual
K-Block 9-11 [TCQ]

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(Integration K-Blocks with C,T,Q + Communication)
is illustrated as follows;
Cost Control
Schedule
Compliance
Reporting / Tracking
COST
QUALITY / ISO 9000/
/ CONQUAS
TIME
COMMUNICATION
PM DELIVERABLES K-BLOCKS

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Step 4)

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The
RED–SOP
to be compiled
to match the
8 K
(Knowledge)
-Blocks
The RED K-Blocks - Covers 8 Knowledge Blocks Throughout
Project Life Cycle

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Step 4)
Establish
Steps and
Procedures
for each
K- block >
See
example>>
K-Block 1:Initiation, Feasibility &Budget;
Steps/Procedures

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Step 5)
Integrate the
K- blocks
Steps and
Procedures
with
Templates
[ ie. Flowcharts,
Checklist,
Forms, etc]
> See
examples>>
Match key steps with TEMPLATES
Templates Ref:
T-1.01a [land search flowchart]
T-1.01b [dev analysis flowchart]
T-1.01c [ Land purchase flowchart]
T-1.01d-e [Land Title review checklist]
T-1.01f [Prelim Engr Study checklist]
T-1.01g [Land Value Pricing Form]
T-1.01h-i, T-1.02a-b [Site infor checklist]
T-1.03a-c [Pre Feasibility Form]
T-1.04a-b [Devt Budget Form]
T-1.04c [Prelim Cost Plan sample]
T-1.05a [Product Brief checklist]
T-1.05b [Product Infor Sheet]
T-1.06a [Devt Org Structure sample]
T-1.07a [Proj Mtg Structure sample]

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The RED–SOP comes with standard Templates,
flowcharts, checklists, etc

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Step 6)
Assign
Persons in-
charge
> See
examples>>
Assign Persons in-charge, Set Target
Date for each SOP deliverables
Task Rsponsibility Records Time-line
Assign to[Person-in
charge] Deliverables Target date
Repeat for K-
Block 2-11

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Cloud Platform
Digitized
RED-Monitor, ie;
RED Project Tracker
&
6.1] RED-Monitor as VM enabler
RED-Manual
Project Mgmt Manual]
RED-SOP
Standard Operating
Procedures]
Templates uploaded
and embedded to web
portals to
Monitor and Track
project’s progress

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RedProjecTracker
allows the Project Manager/ Development Manager/CEO
to track and monitor its real estate development project
online anytime, anywhere using multiple devices
©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]

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RedProjecTracker™
Real Estate Developer Monitoring and Reporting System
K6] Construction Cost Planning & Control
K7] Construction Management via Project Site Tracker
K8] Completion & Handover
K1] Initiation, Land Purchase, FS & Budget
K2] Design Management
K3] Statutory Approvals
K4] Marketing & Sales
K5] Contract Doc / Tender
ReportingModulesK-Block1-8
K- Block 1-8 Modules
Sample
Templates
/ Forms
UPLOAD TO

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CRITICAL ISSUES/ ACTION LIST
RED ProjecTracker

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PROJECT BRIEF
RED ProjecTracker

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FEASIBILITY STUDY
RED ProjecTracker

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DEVELOPMENT BUDGET & CASH FLOW
RED ProjecTracker

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DESIGN MANAGEMENT / ISSUES
Tilt window for better view to pool
RED ProjecTracker

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MARKETING & SALES
©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium] 27
RED ProjecTracker

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CONTRACT DOCUMENTS
Project Cadangan Membina 4 Blok Pangsapuri Servis 31,32,35 & 36 Di
Atas Podium 3 Hingga 8 Tingkat Mengandungi Tempat
Letak Kereta dan Perdagangan Di Atas Lot 1909 &
1910, Mont’Kiara, Mukim Batu, Bandar Kuala Lumpur
(The Verve), Wilayah Persekutuan Untuk Tetuan
Bayland Sdn. Bhd.
Client Bayland Sdn Bhd
Architect Yap Hock Seong Architect
Quantity Surveyor Perunding Kos T & K Sdn Bhd
Consulting Engineers Worley Parsons Infrastructure Sdn Bhd
Geotechnical Consultants G & P Geotechnics Sdn Bhd
M&E Engineer Jurutera Perunding Valdun Sdn Bhd
Condition of Contract PAM Private Edition (with quantities 1998)
Contract Period 01st November 2006 to 01st September 2009
Defects Liability Period 24 Months
Liquidated and Ascertained Damage RM30,000 per calendar day
Period of Interim Certificate Monthly
Period of Honoring Certificate 30 days
Percentage of Certificate Value Retained 5%
Limit of Retention Fund 5%
Period of Final Measurement and Valuation 18 Months
RED ProjecTracker

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STATUTORY APPROVALS
RED ProjecTracker

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COST PLANNING & CONTROL
RED ProjecTracker

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COMPLETION & HANDOVER
PURCHASER HANDOVER FORM
RED ProjecTracker

Sample RED ProjecTracker Screenshot
Eco-Park Project, Vietnam
49©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]
RED ProjecTracker

On-line, Client
Dedicated PMO
Website
Dashboard
Navigation across
all Project Activities
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35
RED ProjecTracker

Knowledge
Methodology
K- Blocks 1 - 8
5137
RED ProjecTracker

RED ProjecTracker
> Monitoring &
Tracking
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RED ProjecTracker

Block 2 – Design
Management
Design Review
5339
RED ProjecTracker

Digital archives of
photographs
54
40

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[6.2] Case Study
 Bukit Jalil Project
RED ProjecTracker

56©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]
6.2] Case Study> Bukit Jalil Project
Dashboard
K-Blocks
Drawings
Depository
Pictures
Gallery

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Management Overview
 Speed to Market
 Critical Issues

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Speed to Market

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Key Project Issues: Auth. Approvals
 Master Plan Submission
 Interchange Drawings Submission

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Meeting Minutes Depository

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K- Blocks Contents
covering project life-cycle

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Pictures Gallery > Site Location

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Drawings Depository

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Site Progress Photos

PS tracker- cover-2 Pgs-screen shots[5]150112
www.projectsitetracker.com
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PROJECT SITE TRACKER

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CIC-PS tracker- screen shots[4]271011
you can now
track your projects instanteoulsy anytime, anywhere
on multiple devices/gadgets
[1] Location
Photo
[2] Project Team [3] Org. Chart [4] Progress
Photos
[5] Master
Program
[6] Progress
Report/S-curve
[7] AI/EI
Summary
[8] Weather
report
[9] Cost Report [10] Variation
Order
[11] Meeting
Minutes
[12] Progress
Payment
[13] Stage
Claims
[14] Handover
Inspection
[15] Drawings
Upload
[16] RFI [17] Project
Infor
[18] Project
Activities
[19] Critical
Issues
[20]
Announcements
[18] Contacts [19] Comments/
Discussion
[20] Project
Status/ color
code
[21] Alerts
Main Navigation Map
iPad> iPhone>Samsung Tab> Tablets> Smartphones> Notebooks>Laptops>PCs ,etc

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Dash
Board
Project Summary Overview
Project Site Tracker Screen Shots

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empowers the
developer/ contractor
to track and monitor
its construction
project anytime,
anywhere using
multiple devices

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7] Benefits of Cloud Knowledge Management
A) To Top Management
1) Allows the CEO/ Project Director a
snapshot helicopter view of the
projects’ performance
2) CEO/ Project Director able to
monitor and keep track of the
company-wide multiple projects in
real time at different locations
3) Top Management is able to access,
and view critical project issues and
information as and whenever needed
on multiple devices
4) ‘On-demand” infor facilitates better
decision making by management

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7] Benefits of Cloud Project Management
B) To Project Mgrs, Divisional Mgrs,
Operation and Supervisory Staff
1) A central digital storage hub for company's
project information library and achieves
2) Embedded Project Manual/[SOP] can be
assessed as and when required in real time
3) Provides instant access to project progress
/status reports and records
4) Enables instant project reporting, monitoring
and tracking.
5) Creates the project information data base to
enable the developer to embark on ISO 9000
Certification based on the Property
Development Workflow process
6) Monitor and Track the development projects
online anytime, anywhere using multiple
devices

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B) To Project Mgrs, Divisional Mgrs,
Operation and Supervisory Staff
7) enables real time collaboration and
document sharing among the developer’s
consultants
8) improve the communication flow among the
various parties and lead to productivity gain
9) Better versioning control of documents,
keep track of the latest up-to-date version of files
and documents with audit trail.
10) affordable pricing [low initial investment
cost, no capital expenditure on IT equipment
and personnel, "pay per use” to current needs
11) Overall competitive advantage in terms of
cost savings, productivity and speed of service
delivery.

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C) To Property Purchasers
1. Allow property investors or
house buyers to track the
progress of their house
construction in real time.
2. Give confidence in the
property developer's ability to
deliver on time as per their
contractual agreement.

Steps Methodology Methodology description
Access / develop your company knowledge/ data on
property development
Manage & organize your overall development project infor as a
web portal for online access, reporting, monitoring and tracking
Develop/ deploy your property development integrated workflow
and web collaboration portal covering overall project
implementation for online access, reporting, monitoring, tracking
and collaboration
Manage & organize your construction project infor as a
web portal for online access, reporting , monitoring and
tracking
Organize & compile your development infor into a Project
Mgmt Manual / SOP Standard Operating Procedures)
1] Develop Knowledge base
2] Compile your RED MANUAL
4] Monitor & Track your Project on site using
ProjectSiteTracker
[www.projectsitetracker.com]
3 ] Monitor & Track your development project
implementation using RED- Project Tracker
5] Develop full k-developer workflow
system
METHODOLOGY STEPS DEPLOYMENT
8] Company-wide VM implementation roadmap

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8] Company-wide VM implementation roadmap
1) Start Initial VM Project : Select Prototype Project
2) Extend to other Development Projects
3) Extend to Construction Subsidiary / Division
4) Set-up Centralized PMO to manage, monitor and
track company wide projects
5) Become fully enabled knowledge developer
6) All employees become mobile K-workers embracing BOYD
environment

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every real estate
development &
construction
professional can
be a RED Mobile
Project
Manager/Ceo
carrying
knowledge in his
pocket
9) Cloud: Future Trends
in managing real estate development

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Demo

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www.projectsitetracker.com
http://pmo.rekafikir.com/site
http://pmo.rekafikir.com/SITE/default.aspx
Hyperlink>>http://pmo.rekafikir.com/SITE/default.aspx

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How Real Estate Developers can leverage the Cloud Platform to manage,
monitor & track their project in real time, anywhere, any place on multiple
devices
Presentation slides in the Cloud
To access this
presentation in the
cloud;
1) Google “Eric CL
Gan LinkedIn”
2) Sign-in to your
LinkedIn account.
3) Search under “
Groups” for Real
Estate
Development &
Construction
Trends
4) see
Link>http://www.linkedin.com/gr
oups/Real-Estate-Development-
Construction-Trends-
4167229?trk=myg_ugrp_ovr

95
monitor & track their project in real time, anywhere, any place on
multiple devices
To access this presentation
in the cloud;
Alternatively, this
presentation can also be
found by goggling the author
at
 Google “Eric CL Gan
docstoc”
 or click at
link>>http://www.docstoc.
com/profile/ericgan

96
multiple devices
To access this presentation in
the cloud;
Alternatively, this presentation
can also be found by goggling
the author at
 Google “Eric CL Gan
Slideshare”
 or click
at>>http://www.slideshare.net
/ericgan2

97
multiple devices
 Eric CL Gan LinkedIn
[1353+ connections]
or
 Join my LinkedIn
Group: Real Estate
Development &
Construction Trends
See
link>http://www.linkedin.com/grou
ps/Real-Estate-Development-
Construction-Trends-
4167229?trk=myg_ugrp_ovr
To find out how to be a RED Mobile Project Manager,
contact me at;

98
 connect with me at LinkedIn/ Facebook /
Twitter
The speaker started his career as an employee architect, project manager,
quality / management systems manager and general manager- property
before embarking on entrepreneurship as a seminar trainer, project
management consultant, strategic advisory consultant and Cloud
Entrepreneur. He uses the Cloud Platform as a business tool to enhance
his work deliverables. He is on a journey to become a transformed RED
Mobile Entrepreneur seeking to pull all his knowledge to the clouds and
push to mobile devices/ gadgets.
He spends 50 percent of his physical time in Kuala Lumpur and overseas
work. The balance 50 percent of his time is spent in the clouds.
He can be found at Google, Facebook and LinkedIn. Search for him by
goggling “Eric CL Gan” or my web page
Conpex International Consortium group
see link>>http://www.conpexinternational.com/
see link>>http://www.projectsitetracker.com/

THANK YOU
for your attention
99
Q n A

Using the Cloud Platform to manage, monitor and track real estate development & construction projects

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