Minnesota Affirmative Action Compliance Council Meeting
January 17, 2013 Presentation
Fair Hiring Practices and the Connection to Diversity and Inclusion
1. Managing Fair Hiring Practices:
Finding, Tracking
and Retaining Diverse Talent for
the Organization
MAACC Meeting
January 17, 2013
2. Agenda and Objectives
• Discuss the link between Fair Hiring Practices
and Diversity
• Discuss Diversity-
– Steps
– Business case
– Attracting
– Developing
– Retaining
• OFCCP – Opening Doors
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3. OFCCP – Benefits and Risks
Benefits Risks
• HR compliance risks are self- • Tarnishing Organization’s brand
identified and mitigated early and reputation
• Organization is viewed as an • Impacting Organization's ability
employer of choice to attract top talent
• Organization is viewed positively by • Fines- Diverting resources from
investors revenue generating activities due
to expensive audits and
• Fewer people and financial resources conciliatory actions
are required when externally audited
• Loss of Federal Contracts
• Positive perception with diverse (missed revenue opportunities)
populations and veterans
• Loss of City, County, State
Contracts, which require AAP
and EEO efforts
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4. Distinction between EEO, AA and Diversity
Equal Employment Affirmative Action Diversity
Opportunity
●Legally Mandated for ●Not Legally Mandated
Legally Mandated Federal Contractors ●Leverages all aspects of
The enforcement of (200,000+) human potential
statutes to prevent ●Effort to achieve parity ●It is the mosaic of people
employment in the workforce through who bring a variety of
discrimination outreach and eliminating backgrounds, styles, persp
Principle is that barriers for ective, values and beliefs
everyone should have women, minorities, cover as assets to the groups
the same access to ed veterans and and organization with
individuals with which they interact
opportunities
disabilities ●Business necessity
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5. Affirmative Action Plans and the Link to Diversity and Inclusion
Affirmative Action Plans are built upon the fundamentals of Equal
Opportunity Laws and are designed to:
– Promote equal employment opportunity
– Eliminate discrimination for all protected classes
– Remove barriers to equal employment in the workplace
OFCCP Director Shiu’s Advice to Federal Contractors:
“Be proactive by evaluating your workforce by gender, race, national
origin, religion, ethnicity, disability and veteran status; examine who
is being hired, promoted, and terminated; look closely at wages for
similarly situated jobs; and develop a culture where equal
opportunity and diversity is valued.”
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6. The US Regulations are the Legal Foundation for Diversity Efforts in the US
• The legal foundation for diversity recognizes that workforce barriers
exist based on race, gender, age, ethnicity, ability, religion and other
protected areas.
• Alone, the law does not provide the tools to recognize and break down
these barriers.
• This is why managing diversity is so important.
• Even with ongoing diversity initiatives, we need to put the regulatory
principles in place.
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7. Poll
• Do you have a diversity statement
on your company website?
• Do you have someone in your
organization focused part time on
diversity?
• Do you have at least 1 person
dedicated full time to diversity?
• Do you have executive support for
diversity efforts?
• Are your diversity efforts US
focused?
• Are you diversity efforts global?
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9. Steps for a Diverse, Engaged and Inclusive Environment
Implement,
Measure
and Report
Results
Develop
Programs and
Initiatives
Develop Strategy and
Change Process
Build Business Case
Assess Current State
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10. Diversity Management
• Diversity management is about:
– Business strategy
– Brand management
– Product development
– Creating leaders
• Diversity management is not something that can be turned-on and
then turned-off in an instant
• Cannot be led by HR only
• Must be part of the culture in order to build continuity and impact
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11. D&I and Engagement
•diversity includes all the
Inclusion • we want to make
Engagement
ways in which people
valued
differ, and it • bringing together contributions • when we feel
encompasses all the and harnessing included (belong)
different characteristics
that make one individual these diverse forces and our
or group different from and resources, in a contributions are
another way that is beneficial valued, we are more
engaged
Contributing
Diversity
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14. Finding Diverse Employees
• Develop an Outreach Plan
– Use your AAP to determine underutilized groups
– Site Specific
• Participate with associations or
organizations whose primary focus is to
work with underrepresented individuals
• Review your marketing collateral
• Reach candidates early, high
school, middle school
• Current employees involved with the
schools or organizations are your best
recruiters
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16. Developing and Retaining Diverse Employees
Involve all staff -
Make sure that the commitment to diverse employees involves every member of the
business or organization, especially those in top management positions.
Follow through -
Follow up on the introduction to the community that you made during the recruiting phase.
Orient the employee to the community.
Designate mentors -
Continue efforts to welcome the new employee beyond the first week. Recruit mentors for
the new employee from all groups.
Open communication lines -
Recognize that differences will arise AND that differences can lead to positive growth rather
than conflict.
Avoid “tokenism” -
Don’t make diverse employees feel like their only contribution to the organization is their skin
color or their representation of a minority group.
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17. Developing and Retaining Diverse Employees
Be open to new points of view -
Don’t assume that “the way it’s always been” is the best way.
Learn and understand your own biases.
(Project Implicit® https://implicit.harvard.edu/implicit/ )
Support upward mobility -
Support continuing education and be sure that promotion opportunities are transparent and open to
diverse applicants.
Provide staff training -
All employees of a business or organization need to increase their ability to work as a team with people
from different backgrounds.
Walk the Talk -
Demonstrate by doing. Realize that diversity needs to be woven into all aspects of the organization.
Support Employee Resources Groups –
Provide structures and forums through which ERGs and business leaders can interact around business
issues.
Develop tool kits and templates to help ERGs take their first steps into business-related activities.
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18. Recap
• Discuss the link between Fair Hiring Practices
and Diversity
• Discuss Diversity-
– Steps
– Business case
– Attracting
– Developing
– Retaining
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19. Each of Us is Responsible - Quotes from Dr. Martin Luther King, Jr.
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21. Opening Doors - OFCCP
Link to Videos:
http://www.youtube.com/watch?v=
HtROzUL3HUo&feature=youtu.be
Link to Website:
http://www.dol.gov/ofccp/media/hig
hlights/OFCCP_Brochure.htm
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Although equal employment opportunity, affirmative action, and diversity are all different, they are interrelated and directed toward achieving equal opportunity in the workplace. Diversity and affirmative action each broaden the concept of equal employment opportunity in different ways. Diversity, equal employment opportunity, and affirmative action together provide a strong foundation for the system's efforts to achieve a fair and inclusive workplace. Equal Employment Opportunity•Eliminates discrimination in policies and practices•Provides equal access and opportunity - no one excluded from participation•Legally mandatedAffirmative Action•Targets outreach to underutilized groups•Helps prevent discrimination•Measures good faith efforts in making affirmative action progress for minorities and women•Legally mandatedDiversity•Inclusive of all groups•Focuses on developing an environment that maximizes the potential of all employees by valuing diversity interpersonally and institutionally•Business necessity given workforce trends broader than ethnicity, race, and gender•Not legally mandated
Diversity - needs to know the goals of the AAP and visa versaCan’t have a goal to have 35% females in engineering in the US, 20% availability at bestMay have an AAP met goals – but want more diversity in your organization
Time and Diversity ContinuumSuch an attitude stems from a tragic misconception of time, from the strangely irrational notion that there is something in the very flow of time that will inevitably cure all ills. Actually, time itself is neutral; it can be used either destructively or constructively. MLK JR - Letter from Birmingham Jail - 1963The study, released this month by Catalyst, a non-profit group dedicated to expanding business opportunities for women, found women hold just 16.6 percent of corporate board positions at Fortune 500 companies, and only 14 percent of jobs in the executive suite. Also, women make up just 8 percent of top-wage earners.What can we do?
Participation may include attending networking events, sponsoring an association initiative, or providing helpful workshops or information sessions.Reflect our communitiesNSBE, SWE, SHPE, CGSM, etc2. If these materials don’t highlight individuals from different backgrounds, you’ll likely lose many potential candidates who will view the lack of diversity in your marketing materials to be indicative of the lack of commitment or interest that your business has for staff that are different.3. These types of events are the perfect opportunity to showcase your company and the type of work that your employees perform on a daily basis. Students will remember your company when they are looking for work.
Walk the talk.Having diversity-friendly policies and practices in place is one thing, but it’s important to ensure that your organization exhibits a true top-down embrace of diversity and multiculturalism. If employees sense that there is a disconnect between stated policies and the atmosphere and day-to-day operations in the workplace, retention could prove to be a challenge in the long term.Develop diversity-friendly programs and support initiatives.Many companies make the mistake of focusing the majority of their resources and attention on the recruitment process, neglecting to establish diversity policies, programs, and practices that seek to bolster the long-term retention of minority employees. Solutions such as mentorship programs, ongoing diversity training, and special multicultural support initiatives will help target and enhance the job satisfaction and loyalty of your established employees.
Employee Resource Groups have come of age - due to the business need and leadership supportBusiness impact