2. Media Management
Collaborating closely with producers of content
àTo create great metadata: high quality,
large quantity
àIn an efficient manner
àFor several user groups
àAnd to make these metadata
available as early as possible
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Tom De Smet: Media Management and thesaurus use
3. An MSP programme
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18+ projects combined in a programme
Shared vision and benefits
Coordinated by programme manager
September 2012- December 2014
All parts of the organisation participate
Responsibility for implementing change lies with
management
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Tom De Smet: Media Management and thesaurus use
4. Benefits
More efficient annotation process
High quality metadata
Collection that suits needs current and future users
High customer satisfaction
Extensive services meeting customer needs and
expectations
• Relevance as an audiovisual institute/archive for
education and science
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Tom De Smet: Media Management and thesaurus use
5. Looking back...
● Kick-off in September 2012, right before FIAT meeting
● BBC presentation, interactive sessions
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Tom De Smet: Media Management and thesaurus use
6. Planning
● September 2012- March 2013: start up phase
● April- September 2013: Phase 1, exploration
○ research
○ analysis
○ recommendations
● October 2013- June 2014: Phase 2, implementation
○ structural improvements
■ processes
■ infrastructure
● July- December 2014: Phase 3, expanding scope
○ including education & science user groups
○ including acquisition, digitisation processes
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Tom De Smet: Media Management and thesaurus use
7. Structure of the programme
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Tom De Smet: Media Management and thesaurus use
8. Phase 1- Exploration (Q2-3 2013)
Internal research:
process analysis
lessons learned session
External research:
Metadata flow survey
User survey (online survey and interviews)
Pilot projects:
● VARA broadcaster: “Early Birds”/ Vroege Vogels radio & tv
● NOS news broadcaster
● other broadcasters have just started:
○ Omroep Max, KRO, Andere Tijden, Radio 4
Tom De Smet: Media Management and thesaurus use
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11. Experience so far
1. Using current capacities and
experience for the benefit of others
2. Changing HR-profile
3. A shifting mindset
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Tom De Smet: Media Management and thesaurus use
12. Phase 2- Implementation (start Q3 2013)
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Tom De Smet: Media Management and thesaurus use
13. Phase 2- Implementation (start Q3 2013)
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Tom De Smet: Media Management and thesaurus use
14. Thesaurus project
Goal
To create a widget or tool, integrated in production/
publication systems, that invisibly maps autocomplete tags to
the Sound and Vision thesaurus and, eventually, results in
tags in the B&G-catalogue
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Tom De Smet: Media Management and thesaurus use
16. Thesaurus project
Expected results:
■ Prototype of low-key and dummyproof tool to use thesaurus in
external system (dec 2013)
■ Implementation in several external
systems (2014)
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Tom de Smet: Media Management and thesaurus use
Tom De Smet: Media Management and thesaurus use
17. Thesaurus project
Benefits
● Structured metadata throughout production
process
● Both partners doing what we do best
● Not only relevant for broadcasting; opportunities
for all producers of content & users of thesaurus
● Thesaurus as part of Linked Open Data cloud
offers opportunities
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Tom De Smet: Media Management and thesaurus use
18. Thesaurus project
Technical challenges
● What system to implement this in?
○ Generic broadcasting system
■ web publication system
■ linear transmission system
○ or programme/ broadcaster specific cms
○ or a combination of the above?
● Generic widget or integrated (and customized) tool?
● How do we make sure the tags get into the archive
correctly?
Tom de Smet: Media Management and thesaurus use
Tom De Smet: Media Management and thesaurus use
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19. Thesaurus project
● POMS (public broadcaster media service)
● system supports all web publications
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Tom De Smet: Media Management and thesaurus use
20. Thesaurus project
Topical challenges
● Low key user interface versus controlled terms
○ Users don’t want to know they’re using a controlled list
○ S&V as “the authority” isn’t used to unauthorized users
● Names and places are easy; what about topical terms?
● How to control new terms?
● How many terms per item are enough?
● Should we keep free text (personalized) tags (and huge
messy lists) or should we abandon them completely?
Tom De Smet: Media Management and thesaurus use
Tom de Smet: Media Management and thesaurus use
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21. Thesaurus project
Future planning
○ Collaboration with Sound and Vision R&D department,
Collections unit and external POMS architecture team
○ Testing in November 2013
○ Prototype: plan for implementation end 2013
○ Starting implementation in spring 2014
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Tom De Smet: Media Management and thesaurus use
22. Thesaurus project
Question
As far as we know, we are the only ones implementing
controlled lists/ thesaurus for tagging in the production
environment...
○ Does anyone have any experience with mapping
thesaurus terms to free text lists?
○ Or with using a thesaurus in the production environment?
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Tom De Smet: Media Management and thesaurus use