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Microsoft ®  Office  Excel ®   2003 Training Create your first workbook Peace River Distributing presents:
Course contents ,[object Object],[object Object],[object Object],[object Object],Each lesson includes a list of suggested tasks and a set of test questions.
[object Object],Overview: Creating a workbook This is the place to learn the skills you need to work in Excel—how to create a workbook, enter and edit different kinds of data, and add and delete columns and rows—quickly and with little fuss.
Course goals ,[object Object],[object Object],[object Object],[object Object]
Lesson 1 Meet the workbook
Meet the workbook ,[object Object],[object Object],How do you get started in Excel?
Workbooks and worksheets ,[object Object],A blank worksheet in a new workbook Each worksheet has a name on its  sheet tab  at the bottom left of the workbook window: Sheet1, Sheet2, and Sheet3. You view a worksheet by clicking its sheet tab.
Workbooks and worksheets A blank worksheet in a new workbook It’s a good idea to rename the sheet tabs to make the information on each sheet easier to identify.  ,[object Object],[object Object]
Workbooks and worksheets ,[object Object],A blank worksheet in a new workbook You can also use keyboard shortcuts to move between sheets.
Workbooks and worksheets ,[object Object],A blank worksheet in a new workbook
Columns, rows, and cells ,[object Object],Columns and rows Columns, rows, and cells: That’s what worksheets are made of, and that’s the grid you see when you open up a workbook.
Columns, rows, and cells Columns and rows Columns and rows have headings:  ,[object Object],[object Object]
Columns, rows, and cells ,[object Object],Column and row headings Row headings go from 1 through 65,536.
Columns, rows, and cells ,[object Object],Column and row headings The headings combine to form the cell address, also called the cell reference. There are 16,777,216 cells to work in on each worksheet. You could get lost without the cell reference to tell you where you are.
Cells are where the data goes ,[object Object],The  active cell  is outlined in black.
Cells are where the data goes The  active cell  is outlined in black.  When you open a new workbook, the first cell in the upper-left corner of the worksheet you see is outlined in black, indicating that any data you enter will go there.  You can enter data wherever you like by clicking any cell in the worksheet to select the cell. But the first cell (or nearby) is not a bad place to start entering data in most cases.
Cells are where the data goes The  active cell  is outlined in black.  When you select any cell, it becomes the  active  cell. When a cell is active, it is outlined in black, and the headings for the column and the row in which the cell is located are highlighted.
Cells are where the data goes Cell C5 is selected and is the active cell. For example, if you select a cell in column C on row 5: ,[object Object],[object Object],[object Object]
Cells are where the data goes Cell C5 is selected and is the active cell. The selected cell has a black outline and is known as C5, which is the  cell reference .  You can see the cell reference of the active cell by looking in the   Name Box in the upper-left corner.
Cells are where the data goes Cell C5 is selected and is the active cell. All of these indicators are not too important when you’re right at the very top of the worksheet in the very first few cells. But when you work further and further down or across the worksheet, they can really help you out.  And it’s important to know the cell reference if you need to tell someone where specific data is located in a worksheet.
Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Online practice  (requires Excel 2003)
Test 1, question 1 ,[object Object],[object Object],[object Object],[object Object]
Test 1, question 1: Answer ,[object Object],Now you’re ready to start.
Test 1, question 2 ,[object Object],[object Object],[object Object]
Test 1, question 2: Answer ,[object Object],The Name Box gives you the cell reference of the active cell. You can also use the Name Box to select a cell, by typing that cell reference in the box.
Test 1, question 3 ,[object Object],[object Object],[object Object]
Test 1, question 3: Answer ,[object Object],You’re free to roam and type wherever you want. Click in any cell and start to type. But don’t make readers scroll to see data that could just as well start in cell A1 or A2.
Lesson 2 Enter data
Enter data ,[object Object],[object Object],[object Object],You can use Excel to enter all sorts of data.
Start with column titles (be kind to readers) ,[object Object],[object Object],Worksheet with column and row titles
Start with column titles (be kind to readers) ,[object Object],Worksheet with column and row titles ,[object Object],[object Object]
Start with column titles (be kind to readers) Worksheet with column and row titles This worksheet shows whether or not a representative from each company attended a monthly business lunch.
Start typing ,[object Object],[object Object],Press TAB and ENTER to move from cell to cell.
Start typing ,[object Object],[object Object],Press TAB and ENTER to move from cell to cell.
Start typing ,[object Object],[object Object],Press TAB and ENTER to move from cell to cell.
Enter dates and times ,[object Object],Text aligned on the left and dates on the right
Enter dates and times Text aligned on the left and dates on the right If you need to enter a time, you would type the numbers, a space, and then “a” or “p” — for example, 9:00 p. If you put in just the number, Excel recognizes a time and enters it as AM. Tip : To enter today’s date, press CTRL and the semicolon together. To enter the current time, press CTRL and SHIFT and the semicolon all at once.
Enter numbers ,[object Object],Excel aligns numbers on the right side of cells.
Enter numbers ,[object Object],Excel aligns numbers on the right side of cells. ,[object Object],[object Object]
Enter numbers ,[object Object],Excel aligns numbers on the right side of cells. ,[object Object]
Quick ways to enter data ,[object Object],AutoFill . Enter the months of the year, the days of the week, multiples of 2 or 3, or other data in a series. As the animation shows, you type one or more entries, and then extend the series.  Animation: Right-click, and click  Play . A quick way to enter data
Quick ways to enter data ,[object Object],AutoFill . Enter the months of the year, the days of the week, multiples of 2 or 3, or other data in a series. You type one or more entries, and then extend the series.  A quick way to enter data
Quick ways to enter data ,[object Object],AutoComplete . If the first few letters you type in a cell match an entry you’ve already made in that column, Excel will fill in the remaining characters for you. Just press ENTER when you see them added.  A quick way to enter data
Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Online practice  (requires Excel 2003)
Test 2, question 1 ,[object Object],[object Object],[object Object]
Test 2, question 1: Answer ,[object Object],ENTER moves down. Press TAB to move to the right.
Test 2, question 2 ,[object Object],[object Object],[object Object],[object Object]
Test 2, question 2: Answer ,[object Object],Enter 0 1/4. That will appear as 0.25 in the formula bar.
Test 2, question 3 ,[object Object],[object Object],[object Object],[object Object]
Test 2, question 3: Answer ,[object Object],Use AutoFill to complete lists that you’ve begun, such as days, weeks, or times tables.
Lesson 3 Edit data and revise worksheets
Edit data and revise worksheets ,[object Object],[object Object],Edit data, insert columns, and insert rows.
Edit data ,[object Object],Two ways to select a cell
Edit data ,[object Object],Two ways to select a cell ,[object Object],[object Object]
Edit data ,[object Object],Two ways to select a cell If you’re editing data in many cells, you can keep your pointer at the formula bar while you move from cell to cell by using the keyboard.
Edit data ,[object Object],The worksheet now says  Edit  in the status bar.  If you don’t see the status bar, click  Status Bar  on the  View  menu.  ,[object Object]
Edit data ,[object Object],The worksheet now says  Edit  in the status bar.  What can you do? Well, you can delete letters or numbers by pressing BACKSPACE, or by selecting them and then pressing DELETE.
Edit data ,[object Object],[object Object],The worksheet now says  Edit  in the status bar.
Edit data ,[object Object],The worksheet now says  Edit  in the status bar.
Remove data formatting ,[object Object],[object Object],Formatting stays with the cell.
Remove data formatting ,[object Object],Formatting stays with the cell.  ,[object Object],[object Object],[object Object],What gives here?
Remove data formatting ,[object Object],[object Object],Formatting stays with the cell.
Remove data formatting  ,[object Object],[object Object],You can remove cell formatting.
Insert a column or a row ,[object Object],[object Object],[object Object],You can easily insert new columns and rows.
Insert a column or a row ,[object Object],[object Object],You can easily insert new columns and rows.
Insert a column or a row ,[object Object],[object Object],You can easily insert new columns and rows.
Insert a column or a row ,[object Object],Animation: Right-click, and click  Play . You can easily insert new columns and rows.
Insert a column or a row ,[object Object],You can easily insert new columns and rows.
Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],Online practice  (requires Excel 2003)
Test 3, question 1 ,[object Object],[object Object],[object Object],[object Object]
Test 3, question 1: Answer ,[object Object],Then point to  Clear  and click  Formats .
Test 3, question 2 ,[object Object],[object Object],[object Object]
Test 3, question 2: Answer ,[object Object],Then on the  Insert  menu, click  Columns  to insert the column.
Test 3, question 3 ,[object Object],[object Object],[object Object]
Test 3, question 3: Answer ,[object Object],To insert a new row, click a cell in the row immediately  below  where you want the new row. Then on the  Insert  menu, click  Rows .
Quick Reference Card ,[object Object]
USING THIS TEMPLATE See the notes pane or view the full notes page ( View  menu) for detailed help on this template.

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01 ms excel

  • 1. Microsoft ® Office Excel ® 2003 Training Create your first workbook Peace River Distributing presents:
  • 2.
  • 3.
  • 4.
  • 5. Lesson 1 Meet the workbook
  • 6.
  • 7.
  • 8.
  • 9.
  • 10.
  • 11.
  • 12.
  • 13.
  • 14.
  • 15.
  • 16. Cells are where the data goes The active cell is outlined in black. When you open a new workbook, the first cell in the upper-left corner of the worksheet you see is outlined in black, indicating that any data you enter will go there. You can enter data wherever you like by clicking any cell in the worksheet to select the cell. But the first cell (or nearby) is not a bad place to start entering data in most cases.
  • 17. Cells are where the data goes The active cell is outlined in black. When you select any cell, it becomes the active cell. When a cell is active, it is outlined in black, and the headings for the column and the row in which the cell is located are highlighted.
  • 18.
  • 19. Cells are where the data goes Cell C5 is selected and is the active cell. The selected cell has a black outline and is known as C5, which is the cell reference . You can see the cell reference of the active cell by looking in the Name Box in the upper-left corner.
  • 20. Cells are where the data goes Cell C5 is selected and is the active cell. All of these indicators are not too important when you’re right at the very top of the worksheet in the very first few cells. But when you work further and further down or across the worksheet, they can really help you out. And it’s important to know the cell reference if you need to tell someone where specific data is located in a worksheet.
  • 21.
  • 22.
  • 23.
  • 24.
  • 25.
  • 26.
  • 27.
  • 29.
  • 30.
  • 31.
  • 32. Start with column titles (be kind to readers) Worksheet with column and row titles This worksheet shows whether or not a representative from each company attended a monthly business lunch.
  • 33.
  • 34.
  • 35.
  • 36.
  • 37. Enter dates and times Text aligned on the left and dates on the right If you need to enter a time, you would type the numbers, a space, and then “a” or “p” — for example, 9:00 p. If you put in just the number, Excel recognizes a time and enters it as AM. Tip : To enter today’s date, press CTRL and the semicolon together. To enter the current time, press CTRL and SHIFT and the semicolon all at once.
  • 38.
  • 39.
  • 40.
  • 41.
  • 42.
  • 43.
  • 44.
  • 45.
  • 46.
  • 47.
  • 48.
  • 49.
  • 50.
  • 51. Lesson 3 Edit data and revise worksheets
  • 52.
  • 53.
  • 54.
  • 55.
  • 56.
  • 57.
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  • 77. USING THIS TEMPLATE See the notes pane or view the full notes page ( View menu) for detailed help on this template.

Editor's Notes

  1. [ Notes to trainer : For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides. Because this presentation contains a Macromedia Flash ® animation, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]
  2. Worksheets are sometimes called spreadsheets.
  3. Examples of renaming sheet tabs: You might have sheet tabs called January, February, and March for budgets or student grades for those months, or Northcoast and Westcoast for sales regions, and so on. [ Note to trainer : Steps—given in either numbered or bulleted lists—are always shown in yellow text.]
  4. After AZ, the letter pairs start again with columns BA through BZ, and so on, continuing through IA to IV, until all 256 columns have alphabetical headings.
  5. You’ll learn more about cell references in the next section.
  6. The outlined cell and the highlighted column and row headings make it easier for you to see that cell C5 is the active cell.
  7. Suppose, for example, that your mortgage payment, your bonus, or your job title is located in cell E35 (or cell BF684).
  8. [ Note to trainer : With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important : If you don’t have Excel 2003, you won’t be able to access the practice instructions.]
  9. [Note to trainer: To play the animation when viewing the slide show, right-click the animation, and then click Play . After playing the file once, you may have to click Rewind (after right-clicking) and then click Play . If you have problems viewing the animation, see the notes for the last slide in this presentation about playing a Macromedia Flash® animation. If you still have problems viewing the animation, the slide that follows this one is a duplicate slide with static art. Delete either the current slide or the next slide before showing the presentation.]
  10. [Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing the presentation.]
  11. This works for text or for text with numbers. It does not work for numbers only, for dates, or for times.
  12. [ Note to trainer : With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important : If you don’t have Excel 2003, you won’t be able to access the practice instructions.]
  13. For example, suppose you need to add another column of data, right in the middle of your worksheet. Or suppose you list employees one per row, in alphabetical order — what do you do when you hire somebody new?
  14. Example of a new column: Your worksheet might need a column after the date column, for order IDs. Example of a new row: You might learn that Buchanan, Suyama, or Peacock made more sales than you knew.
  15. [Note to trainer: To play the animation when viewing the slide show, right-click the animation, and then click Play . After playing the file once, you may have to click Rewind (after right-clicking) and then click Play . If you have problems viewing the animation, see the notes for the last slide in this presentation about playing a Macromedia Flash® animation. If you still have problems viewing the animation, the slide that follows this one is a duplicate slide with static art. Delete either the current slide or the next slide before showing the presentation.]
  16. [Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing the presentation.]
  17. [ Note to trainer : With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important : If you don’t have Excel 2003, you won’t be able to access the practice instructions.]
  18. Using This Template This Microsoft PowerPoint ® template has training content about creating your first workbook using Excel 2003. It's geared for you to present to a group and customize as necessary. This template's content is adapted from the Microsoft Office Online Training course “Audio course: Get to know Excel: Create your first workbook.” Features of the template Title slide: On the very first slide, there are empty brackets over which you should type the name of your company. Or you can delete the text box altogether if you don't want this text. Animations: Custom animation effects are applied throughout. They'll play in previous versions back to Microsoft PowerPoint 2000. They include the entrance effects called Peek and Stretch, and sometimes the Dissolve effect is used. To alter them, go to the Slide Show menu, click Custom Animation , and work with the options that appear. If this presentation contains a Macromedia Flash® animation: To play the Flash file, you must register an ActiveX control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Macromedia Flash Player from the Macromedia Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition , and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Excel 2003 installed to view the hands-on practice sessions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).