1. JICA PV SYSTEM INTRODUCTION PROJECT
(THE PROJECT FOR CLEAN ENERGY PROMOTION USING SOLAR PV SYSTEM)

2. JICA PV System Introduction Project
PROJECT OVERVIEW
 Exchange of Notes (E/N) signed on December 8, 2009
 Japan to provide Grant Aid of 530MYen
 For the Project to promote clean energy using Solar PV System in
FSM
 Grant to be executed by JICA thru “Grant Agreement (G/A)”
 Project to be executed by Crown Agents thru “Agent Agreement
(A/A)”
 Committee to be established to discuss all necessary matters
 Project scope: Introduction of 160 kW grid-connected PV system in
Palikir
 20kW at President’s Office
 Battery installation for power-outage backup
 140kW at PCM-FSM campus

3. JICA PV System Introduction Project
COMMITTEE
 Committee to be established by FSM Government
(Authority)
 Chaired by representative of Authority
 Members: Representatives from Authority and JICA
 Advisor: Representative from Agent
 First meeting to be held immediately after Agent Agreement
 Committee to discuss all matters related to the Project such
as;
 Implementation schedule
 Determination and/or modification of the Components
 Modification of the Project
 Others related to Projects, etc.

4. JICA PV System Introduction Project
PROJECT SCHEDULE (Updated: October 13, 2011)
 Decided to purchase 20kW additional capacity by remaining budget of M¥20
 20kW at President Office, 160kW at COM-FSM
2010 2011 2012 2013
11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3
Agent Agreement
Tender
(Preparation)
Equipment
Production (Production)
Transportation
(Civil Work)
Installation
(Equipment)
Commissioning
/Completion
(1.0 Mos) (1.25 Mos) (0.75 Mos) (1.0 Mos)
Training

5. JICA PV System Introduction Project
AGREEMENT PROCEDURES
(Preparatory Survey)
Dec. 8, 2009 Exchange of Notes (E/N)
within 7 days
Feb. 1, 2010 Grant Agreement (G/A) after B/A
Notification of Opening of the Account and
Apr. 28, 2010 Banking Arrangement (B/A) Request for the Payment (NOA, RP) to JICA
May. 30, 2010 Congress Approval
Jully 8, 2010 530MYen Paid from JICA to FSM Account
Nov. 22, 2010 Agent Agreement (A/A)
Feb. 14, 2011 Consultant Agreement
Crown Agents visiting FSM (2/21 – 2/25)
Feb. 25, 2011 1st Committee
(Tender: Apr. 5 – May 19, 2011)
Aug. 9, 2011 Supplier Contract
Procurement/Construction
Completion

6. JICA PV System Introduction Project
FUNDING PROCEDURES
 Open “Account” in a bank in Japan to receive the Grant
 “Account” to be opened within 14 days after G/A
 Notify JICA of opening of the “Account” within 7days
 Funds need to be completely disbursed within 12 months after execution of the Grant
 Disbursement Procedures
 Agent to make funds transfer request to Bank with;
 Detailed estimates of expenses and JICA’s approval on A/A
 Bank to notify Authority of the request made by Agent
 Bank to make payments to Agent if no opposition from Authority within 10 working
days
 Agent to make payments to suppliers/service providers using the above advanced
funds
 Authority to present, thru Agent, a report to JICA on those transactions
 Reimbursement/Refund Procedures
 When remaining amount is less than 3%, Authority can make reimbursement request
to Agent and use it for payments already made by Authority for the Project
 Agent to request bank to transfer fund and make reimbursement to Authority
 If disbursement is incomplete within 12months, Authority should refund the remaining
amount to JICA

7. JICA PV System Introduction Project
OBLIGATIONS OF FSM GOVERNMENT
 FSM Government should take necessary measures to;
 Ensure prompt unloading and customs clearance at ports
 Ensure exemption of customs duties, internal taxes and other
fiscal levies
 Accord project-related persons’ entry into FSM
 Ensure proper maintenance and use of the Components
 Give due environmental and social considerations
 Provide necessary information to JICA upon request
 Others referred to in the Article 10 of G/A

8. JICA PV System Introduction Project
LAYOUT PLAN (PRESIDENT’S OFFICE)

9. JICA PV System Introduction Project
LAYOUT PLAN (COM – FSM)

10. JICA PV System Introduction Project
SYSTEM DESIGN (PRESIDENT’S OFFICE)
20 kWp Solar Array on
Presidents Office
Automatic
disconnect unit PUC public grid
(PV) kWh meter reductant master controller
DC/DC DC//DC DC/AC
By-directional
kWh meter
110 V / AC
President
office