<audio> At a recent Project Management Institute Conference in Trinidad and Tobago I gave a speech entitled: How to lead a Project Team with Suspect Time Management Skills. The speech ran for an hour and included a number of resources that I put together that including a white paper and also the audio to this speech. The speech dealt with advanced techniques that project managers can use to mitigate the risk presented by team members who have weak skills in time management. How can their skills be assessed quickly, and what kinds of behaviours should a project manager watch for? How can an environment be created in which time management skills are openly improved so that project managers don't simply become victims of poor performance by team members? You can access both the white paper and the audio via the following link: http://perfect.mytimedesign.com/calling-all-project-managers/ Also, take a moment to join my mailing list for project managers with an interest in this topic - individual time management skills on project teams: http://perfect.mytimedesign.com/bill-as-pm/

1. A Project Team With Suspect Time
Management Skills – What to Do?
Francis Wade
Framework Consulting

2. Caribbean “Time
Management”
• Anthony Hylton case

3. A Wide Variation in Skills
• “Confirming” a meeting

4. Not Taught to
Assess Time
Management
Skills

5. You Wish…
You
PMP
CAMP PgMP
PMI-RMP
OPM3

6. Your Reality
???? ??
?
?

7. Who Are
These
People?

8. From…
Being a
Hapless
Victim

9. To… Having a
Strategy to
Mitigate Risk
and Shape
Behaviour

10. “Confirming” a
Meeting

11. Generic Gerry

12. Gerry’s Time
Management Profile
• he doesn’t have a time
management problem
• better than average
• smartphone and tablet
• taught himself everything he
knows about time
management
• read a few books but they
didn’t help

13. Exercise:
What Do You Really
Want to Know about
Gerry?

14. A Matter of Character?
• Habits
• Practices
• Behaviour
• Laziness
• Commitment
• Motivation
• Smart-ness
• Discipline
• Culture
• Nationality
• Race, etc.
14
vs.

15. We Need a
Definition
Time cannot be
managed

16. Definition
A time demand is an
individual commitment
to complete an action in
the future.

17. Time Demands
(responsibility)
vs.

18. How Do You Evaluate Performance?

19. 2 choicesInformal Formal

20. Checklist
 Inbox Health
 Multitasking Habits
Informal

21. How Lean is Their Inbox? Zero?
Informal

22. Multi-Tasking
• BBC graphic or a video clip?
Informal

23. Checklist
 Inbox Health
 Multitasking Habits
 What are Some Other
Items?
Informal
Informal

24. Claessen’s 5 Styles
Quiz:
1. What’s their rank order?
2. What’s their frequency?
Informal
1.
2.
3. 4.
5.

25. Style 1

26. Style 2

27. Style 3

28. Style 4

29. Style 5

30. Exercise 1: Rank Order them in terms
of productivity – lowest first
5.

31. Rank
Ordered –
Low to High

32. Exercise 1: Rank Order them in terms
of frequency – lowest first
5.

33. Frequency
31%
17%
13%
17%
23%

34. Generic
Gerry
You have
discovered…

35. Exercise: What do you do?

36. 2 choices
Informal Formal

37. A Bad OptionFormal

38. A Better Option
1. Individual self-
assessment
2. Personal Planning
3. Support from a
Line-Manager and/or
Project Manager
Formal

39. Assessment
Tools
used in

40. A Sample Profile

41. Current Distribution – Jamaica /
Trinidad
99%
1%
0% 0%

42. You don’t
need to stay in
the dark
Summary

43. Insight via Assessment Tools

44. Mitigate
Aggressively

45. Succeed!

46. To Receive Further Inform
46
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