Great AIIM webinar on SharePoint, Governance, Optimizing your Investment

1. Presented DATE
SharePoint and your Information
Infrastructure: Achieving 3 Key Objectives
This presentation will begin at 2:00 pm ET
1 pm Central, 12 pm Mountain, 11 am Pacific
Please check that the volume on your computer is at the
highest setting since we stream our presentation in Voice over IP (VoIP)
NOTE: You will not hear any sound until 2:00 pm
Presented by: Russ Edelman,
In association with: Corridor Consulting

2. About AIIM
AIIM is the community that provides education, research, and best
practices to help organizations find, control, and optimize their information.
As a neutral and unbiased source of information, AIIM serves the needs of
its members and the industry through the following activities:
 Market Education  Peer Networking
 Professional Development  Industry Advocacy
Learn more about AIIM at www.aiim.org
and join www.AIIMcommunities.org
Presented by: Russ Edelman,
In association with: Corridor Consulting

3. www.aiim.org Join the conversation now at
www.AIIMcommunities.org
For intelligent
focusing on ERM and
information management
Enterprise 2.0
www.aiim.org/training/ www.aiim.org/members
SharePoint-Course
Check out your member benefits
Presented by: Russ Edelman,
In association with: Corridor Consulting

4. Follow AIIM on www.twitter.com
AIIM Community – www.twitter.com/aiimcommunity
John Mancini – www.twitter.com/jmancini77
Atle Skjekkeland – www.twitter.com/skjekkeland
Peggy Winton – www.twitter.com/pwwinton
Bryant Duhon – www.twitter.com/bduhon
Vlad Enache – www.twitter.com/vladenache
Betsy Fanning – www.twitter.com/bfanning
Theresa Resek – www.twitter.com/tmresek
Beth Mayhew – www.twitter.com/bethmayhew
Presented by: Russ Edelman,
In association with: Corridor Consulting

5. Focus On…SharePoint
Content. Collaboration. Process.
Visit the new AIIM portal at aiim.org/SharePoint
 Case Studies / White Papers
 Industry Research and Articles
 News and Information
 Podcasts and Video
 Webinars and Seminars
 In-person and Online Training
 Tools and Resources
Presented by: Russ Edelman,
In association with: Corridor Consulting

6. Thank You to the Underwriters of this Event
EMC – www.EMC.com/sharepoint
With EMC Intelligent Information Solutions for SharePoint, organizations
can centralize and automate the management of information across their
infrastructure; improve overall performance and scalability, establish
organization-wide information governance and control to both archived
and active content.
HP TRIM – www.hp.com/go/hptrim
Seamlessly manage all SharePoint content with HP TRIM software, for
best practice records management that is transparent for the user, drives
efficiency for your business and integrity of your records – fast.
Presented by: Russ Edelman,
In association with: Corridor Consulting

7. AIIM Presents:
SharePoint and your Information Infrastructure:
Achieving 3 Key Objectives
Peggy Winton – Vice President, AIIM
Russ Edelman – President, Corridor Consulting, Inc.
Lance Shaw – Group Product Marketing Manager,
EMC2 Information Intelligence Group
Presented by: Russ Edelman,
In association with: Corridor Consulting

8. Introducing our Featured Speaker
Russ Edelman
President
Corridor Consulting, Inc.
Presented by: Russ Edelman,
In association with: Corridor Consulting

9. Agenda
1. The SharePoint Ripple Effect
2. SharePoint Infrastructure | Use & Improvement
3. SharePoint Governance | What Works
4. Optimizing Your SharePoint Investments
Presented by: Russ Edelman,
In association with: Corridor Consulting

10. The SharePoint Ripple Effect | Interest
Competition/
3rd Party & “Coopitition”
ISVs
Consultants
Internal IT
Presented by: Russ Edelman,
In association with: Corridor Consulting

11. The SharePoint Ripple Effect | Analysts
Almost All Analysts Agree…
SharePoint Is “A” Major ECM Player
But….
Presented by: Russ Edelman,
In association with: Corridor Consulting

12. The SharePoint Ripple Effect | A Formula
E+F= A
Ease Of Use + Flexibility = Adoption
Presented by: Russ Edelman,
In association with: Corridor Consulting

13. SharePoint Infrastructure | Use & Improvement
• Easy for IW: Supreme user acceptance
Easy to and adoptability
• Easy for IT: Great OOB, fast to deploy, and
Use easy to manage
• Everyone in the organization has access to
Everyone and benefits from features
• Capabilities can be adjusted – everyone
Participates sees as much as they need
• Scalability: More items, richer filtering,
Enterprise metadata navigation, FAST integration
• Breadth: Cross repositories, enterprise
Ready content types, greater extensibility
Presented by: Russ Edelman,
In association with: Corridor Consulting

14. SharePoint Infrastructure | What They Did
 Administrative/User Functionality
 Content Organizer
 Enterprise Content Types/Syndication
 Managed Metadata – Term Store
 Virtual Folders Via Metadata
 Improved Search With FAST
 Much Larger Volumes (docs/library, site collections, etc.)
 Technical Considerations
 Indices Are Auto-managed/Optimized
 Internal Database Improvements
 SQL 2008 – Remote Blob Storage (RBS)
 Background Processing Optimized
Presented by: Russ Edelman,
In association with: Corridor Consulting

15. SharePoint Infrastructure | Factors To Ponder
External/Remote Blog
Storage Supplements
Archival Strategy
C
a
p Hardware/Network
Content DB
t Encryption &
Restoration Timing
u Optimization
r
e
EMail Repository For Real-Time Disaster
Records Management Recovery
Presented by: Russ Edelman,
In association with: Corridor Consulting

16. SharePoint Infrastructure | Recommendations
1. Quantify Your Content Requirements
2. Learn About SharePoint Optimization Techniques
3. Get Smart About The Good & Bad Methods Of
Developing For SharePoint
4. Learn About 3rd Party/Traditional ECM Products
That Are Complementary
Presented by: Russ Edelman,
In association with: Corridor Consulting

17. SharePoint Governance | What Works
Usage Level Governance
“Rogue”
None To
Light
Very Informal
Ad-Hoc
Departmental Moderate
Focused But Not
Purpose Enforced
Enterprise Structured &
Mission Enforced
Critical Gov. Program
Presented by: Russ Edelman,
In association with: Corridor Consulting

18. SharePoint Governance | What Doesn’t Work
The Giant Book
Of Governance
Presented by: Russ Edelman,
In association with: Corridor Consulting

19. SharePoint Governance | What Does Work
Light Governance Approach
Effective
Change
Mgmt
Iterative and Evolving Standards
Presented by: Russ Edelman,
In association with: Corridor Consulting

20. SharePoint Governance | Tool Example List
Presented by: Russ Edelman,
In association with: Corridor Consulting

21. SharePoint Governance | Sequencing
Q3 / 2010 Q4 / 2010 Q1 / 2011
Governance Establish Iterate “Light”
“Light” Version Version
Project First Project Subsequent Projects
Delivery Begins Begin
ECM/MSS
Prepare & Stabilize Infrastructure
Infrastructure
Presented by: Russ Edelman,
In association with: Corridor Consulting

22. Optimizing Your SP Investments | I.O.S.
Presented by: Russ Edelman,
In association with: Corridor Consulting

23. Optimizing Your SP Investments | Data Point
The New Masters Of Management
Economist
April 17th – 23rd Edition
“This new management paradigm
pushes two familiar ideas beyond
their previous limits: that the
customer is king and that the
economies of scale can produce
radical reductions in unit costs.
”
“”
Presented by: Russ Edelman,
In association with: Corridor Consulting

24. Optimizing Your SP Investments | Maturity?
Presented by: Russ Edelman,
In association with: Corridor Consulting

25. SharePoint & Your Information Infrastructure
Achieving 3 Key Objectives
Presented by:
Russ Edelman | President, Corridor Consulting, Inc.
Thank You russ.edelman@corridorconsulting.com
Twitter: RussECM
Presented by: Russ Edelman,
In association with: Corridor Consulting

26. Introducing our Sponsor
Lance Shaw
Group Product Marketing Manager
EMC2 Information Intelligence Group
speaking on
Information Intelligence for Microsoft SharePoint
Presented by: Russ Edelman,
In association with: Corridor Consulting

27. Organizational Pain Points
IT Compliance
Operational efficiencies Information Litigation Readiness
Content Security Governance
Retention & Control
Paperless
Requirements Operational eDiscovery
Efficiencies
Information Growth Regulatory
Compliance
End-user Access
Reduced Costs
Risk Mitigation
Content Control
Shorten back-up End-user Single Point
windows Transparency of Access
© Copyright 2010 EMC Corporation. All rights reserved.

28. * E-mail Archiving provided by Exchange

29. Information Intelligence for SharePoint
© Copyright 2010 EMC Corporation. All rights reserved.

30. Information Intelligence for SharePoint
Intelligent Capture Information Access Information Governance
Enable instant access by Maintain the SharePoint experience Ensure centralized compliance,
moving physical while connecting active content to archival & eDiscovery and maintain
documents into SharePoint active processes retention and control on inactive data
EMC Microsoft Consulting
EMC Storage
© Copyright 2010 EMC Corporation. All rights reserved.

31. Information Intelligence for SharePoint
EMC Captiva for SharePoint
© Copyright 2010 EMC Corporation. All rights reserved.

32. Capture for Microsoft SharePoint
• Improve access and automate paper capture
• Leverage Intelligent Enterprise Capture to maximize
efficiency
• Leverage one of the safest IT investments
• Extend the value of SharePoint
© Copyright 2010 EMC Corporation. All rights reserved.

33. Information Intelligence for SharePoint
My Documentum for SharePoint
Repository Services for
SharePoint
© Copyright 2010 EMC Corporation. All rights reserved.

34. My Documentum for SharePoint
 View, Add, & Update Content
 Multi-”library” Support
 Expose key Documentum
services
 Search Documentum
Content
 Refine Search via Metadata
 Single Sign-on
 Web part configuration
 Site collection administration
© Copyright 2010 EMC Corporation. All rights reserved.

35. Repository Services for SharePoint
• Usability
– 100% Transparency to SharePoint SharePoint
End User
users, processes and „add-ons‟
• Compliance Object Metadata
– Repository of record
– Common Policy Management Content Metadata
– Long-term retention
– Expunge EDRSMS
• CM Integration Microsoft EBS Layer
– SharePoint content in ECM EMC EBS Handler
processes
– Repurpose/reuse SharePoint
content
• Operational
Object Metadata Object Metadata
– Improve SQL Server manageability
– HSM Documentum SQL Server
– De-duplication
– Fragmentation control
© Copyright 2010 EMC Corporation. All rights reserved.

36. Information Intelligence for SharePoint
EMC SourceOne for Microsoft SharePoint
© Copyright 2010 EMC Corporation. All rights reserved.

37. EMC SourceOne for Microsoft SharePoint
Operational Efficiencies
For Microsoft Information Governance
SharePoint
End-User Transparency
© Copyright 2010 EMC Corporation. All rights reserved.

38. Information Intelligence for SharePoint
Captiva for My Documentum for SharePoint SourceOne for
Microsoft SharePoint Repository Services for Microsoft SharePoint Microsoft SharePoint
EMC Microsoft Consulting
EMC Storage
© Copyright 2010 EMC Corporation. All rights reserved.

39. www.emc.com/sharepoint
© Copyright 2010 EMC Corporation. All rights reserved.

40. Questions?
On the bottom left hand side
of your screen,
type your question in the white box
and hit “Submit Question” Button.
Presented by: Russ Edelman,
In association with: Corridor Consulting

41. Upcoming Webinars
August 18th
Records Management for Today‟s Knowledge Workers
August 25th
Content in Context for Process Optimization
Register Today at
www.aiim.org/webinars
Or check out our Webinar Archive at
www.aiim.org/WebinarArchive
Presented by: Russ Edelman,
In association with: Corridor Consulting