In this webinar I'll be guiding you through the process of a successful SharePoint User Adoption in you company

1. Accessible content is available upon request.
5 Ways to Smash Barriers to User Adoption
Gonzalo M. Ansoain – 8th April 2015

2. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Technical Solutions
Professional
Gonzalo.Ansoain@avepoint.com

3. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Managing SharePoint to
Encourage AdoptionManage Resources
Optimize PerformanceEnsure Compliance

4. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
1. Define Information Architecture
2. Maintain Information Relevance
3. Simplify and Clarify Processes
4. Modernize Collaboration
5. Measure and Optimize

5. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
”
”
GOAL
• Provide a logical system for accessing information
and navigating greater SharePoint.
HOW TO DO IT
• Gather information. How does your business use
SharePoint?
• Talk to business owners and define your personal
best practices for organizing information.
I can’t find the
latest report, I
guess I’ll just
create another
one.

6. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Design a System That Works
Meet evolving information architecture requirements
with the following options for SharePoint apps,
configurations, content & security:
• Copying
• Moving
• Migrating
• Restructuring
Quickly tag and classify SharePoint content in bulk or
through organized review processes
Manage content across Office 365, on-premises, or
hybrid SharePoint environments
Restructure

7. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Manage.
Reduce operational costs with automated
application lifecycle and change management
Increase production environment stability
Reduce risk, liability, and human error

8. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
None of this
information
matters to me.
I’ll just go work
in a data silo.
GOAL
• Provide a platform that makes critical information
easy to locate.
HOW TO DO IT
• Minimize stale content
• Cut data clutter
• Maintain information taxonomy
”
”

9. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
DocAve Archiver
Optimize.
Optimize SQL storage space with tiered approach
Improve SharePoint performance
Protect.
Automate content preservation, retention, and
deletion
Enable compliant records management
Enhance legal discovery by exporting to universally
accepted file formats

10. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
GOAL
• Provide a platform that lets your users work the
way they want.
HOW TO DO IT
• Define processes & policies
• Automate where you can
”
”
I don’t care
how it works, as
long as my job
gets done.

11. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
SharePoint as a Service
Automate the way users request configurable services
including, but not limited to, the following offerings:
• Content Management
• Permissions Management
• Provisioning
• Lifecycle Management
Resolves ambiguity around requesting resources from IT
Ensure all requests fully comply with established governance policies
Fully auditable approval process
DocAve Governance Automation
Business Users SharePoint IT Administrators
Request Services Manage Services

12. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
GOAL
• Provide a platform that lets your users leverage
modern tools.
HOW TO DO IT
• Think forward
• Plan for integrating productivity tools
• Centralize data
”
”
I’m used to
more intuitive
collaboration
tools.

13. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Single source of truth
• Transform on-premises SharePoint into a central collaboration hub
Increase user productivity All files kept on-premises
Reduce ongoing IT strain around collaboration
• No need for extranet, federation or FTP
Suspicious activity alerting and burglar alarm
SharePoint File Sync and Share

14. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Outsmart the Chaos. Bring Innovation
to Your Meetings.
Streamline the creation of organizational meetings
Flexible meeting agendas and discussion topics
End the culture of mundane meeting and embrace collaboration
Fully auditable meeting minutes for tracking and historical search
Assignment, aggregation and synchronization of actions

15. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
GOAL
• Optimize your platform based on measured
successes.
HOW TO DO IT
• Measure performance
• Demonstrate business value
• Identify successes, replicate
• Promote success stories
• Incorporate user feedback
”
”
Wow, this really
worked. Can we
update this other
process to
match?

16. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Manage. Report.
View actionable reports on users, security and
content
Enable proactive and intelligent SharePoint decisions
Optimize.
Trend storage and usage analytics
Measure against “Microsoft Best Practice” reports to
analyze the health of your environment

17. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
DEMO

18. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Q & A

19. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
SalesUK@avepoint.com
AvePoint.euEMEA: 0207-421-5199