8. What Data Do
Lawyers Track?
• Hours
• Rates
• Types of Cases
• Lengths of Cases
• Case Resolution Outcomes
• Clients’ Legal Histories
• Amounts Billed
• Payments Received
9. Ways to Generate Data
• Bills Sent • Tracking Time
• Custom Fields
• Expenses
• Consistency
10. What Can Lawyers Determine?
• Financial Health of Firm
• Profitability of Clients Over Time
• Average Earnings Per Case by Practice
Area
• Profitability of Practice Areas Per Effort
• Productivity of Associates
• Projected Workload by Case Type
16. How Big Is Your Data?
A lawyer tracking 20 hours a week would
have 4,640 pieces of data, since 2010.
Track 5 types of activities and you have
23,200 pieces of data.
Track 4 practice areas and you have
92,800 pieces of data.
22. Control Charts
If analysis of the control chart
indicates that the process is
currently under control (i.e., is
stable, with variation only coming
from sources common to the
process), then no corrections or
changes to process control
parameters are needed or desired.
24. Steps
1. Start predicting costs
2. Subtract actual costs from predicted
costs
3. Calculate the average difference between
predicted and actual costs
4. This average difference is the center of
your chart
26. Steps Continued
5. Calculate the Moving Range (MR) by
subtracting the difference between each
successive data points.
Ex.: Pt.1 – Pt. 2
Pt. 2 – Pt. 3
Pt. 3 – Pt. 4
This is GoToWebinar, the product we are using for this webinar, you will notice that there is a Questions box on the bottom right of your panel where you can enter in questions as we go through the webinar. I will go back and answer them at the end. You can raise your hand which looks like a hand icon with an up arrow underneath. If you are having technical difficulties, meaning you cannot see my mouse moving around the screen or you can’t hear me, please click on this and then type into the questions panel exactly the problem you are having so we can address it as quickly as possible.
Remember, we will be addresses questions sent at the end of this presentation. So please don’t feel bad if your question isn’t answered immediately.
There are three questions that everyone asks during these presentations. I’ll try to address them here.
First, this presentation will be about one hour in length.
Second, we will be sending you copies of the slides and proof of CLE accreditation for the states that already approved this talk for CLE. These will arrive in your email either later today or tomorrow.
Lastly, we will be providing a recording of this presentation to every attendee through email. Don’t feel like you have to copy everything down. We’ll send it to you.
There will also be a blog post with every website and tool discussed today linked on goClio.com to help you find everything we talked about.
Practice management software and strong data entry habits.
Time tracking in Clio, using outside trackers like Chrometa
----- Meeting Notes (2013-08-15 13:50) -----
Continuous data set vs. discreet
Include tracking time for every activity, not just billables
Bills were a traditional method of tracking the
Using a Practice Management Platform, like Clio, or a Cross-Application Timer, like Chrometa.
Billing All the Time
by Josh Camson on the Lawyerist
SET A GOAL FOR TRACKING HOURS
160 HOURS TRACKED OVER 2 MONTHS
There are 120 working days in the year, so far.
At 8 hours a day, I’ve now worked 960 hours.
At 8 hours a day, I’ve now worked 960 hours.
If I bill 4 hours a day on a Criminal matter, 2 hours a day on a Civil matter, and track 1 hour a day doing Administrative work, like Client Development, Bills, Staff Meetings, Vendor Handling, etc., by today, I’ll have tracked:
480 billable hours in Criminal Matters
240 billable hours in Civil Matters
120 hours of Administrative work
I would also know that I still have 120 hours of unlabelled time. What would you do with 120 more hours in this year?
Now imagine you could do the same tracking on which is more effective phone calls or emails to opposing counsel, do higher hourly rates lead to better clients, when is the best time to send a bill to client in order to get paid.
This data exists, you just need to track and analyze it.
5 activities: Research, Drafting, Phone Calls, Meetings, and Court Appearances
4 practice areas: criminal, family, real estate, and civil litigation
Can generate your trust account reconciliation data