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Project Management 2.0Innovation or Hype?	,[object Object],Project Management Institute,[object Object],Southwestern Ontario Spring Symposium,[object Object],May 7, 2010,[object Object],Bill Neaves, M.Eng., PMP,[object Object],DMA Systems Inc.,[object Object],www.dmasystems.ca,[object Object],bneaves@dmasystems.ca,[object Object]
What to Expect,[object Object],Project Communication Failure: The root of all Evil,[object Object],Project Failure and Communication Failure,[object Object],Core Communication Concepts,[object Object],Transactions vs. Collaboration,[object Object],What is Web 2.0, anyway?,[object Object],What’s wrong with what we have already?,[object Object],Why is this interesting to project managers?,[object Object],Some examples,[object Object],SharePoint, One Hub, Basecamp, Entry.com,[object Object],Implementation considerations,[object Object],Hosting, cost,[object Object],Security and other management issues,[object Object]
Project Communication: Why Projects Fail,[object Object],Root Causes,[object Object],Interpreted,[object Object],Missed deadlines not communicated,[object Object],Team members not talking,[object Object],Requirements not communicated clearly,[object Object],Decision-makers not receiving information they need,[object Object]
Why? Managing Complexity,[object Object],Communication is always a 1:1 exchange,[object Object],Links = (No. of People) x (No. of People - 1)/2,[object Object],10 people = 10(10-1)/2 = 45 links,[object Object],1 message to 10 people = 45 chances for miscommunication,[object Object]
Project Communication: Back to Basics,[object Object],The Problem:,[object Object],Greatest threat to the success of any project is a failure to communicate.,[object Object],Biggest PM’s job is communicating, but communication of often neglected in project planning & methodology,[object Object],Solution: Effective Project Communication (4 Elements),[object Object]
Who, What & When: Project Communication Cycle,[object Object],Authorizes,[object Object],We do…,[object Object],Assigns Work,[object Object],Issues, Escalations,[object Object],StatusReports,[object Object],Sponsor,[object Object],Initiates,[object Object],Progress Updates Issues,[object Object], Time Sheets,[object Object],Team,[object Object],I want…,[object Object],Project Manager,[object Object],Request Changes,[object Object],Deliverables,[object Object],Collaboration,[object Object],Transactions,[object Object],Customer,[object Object],Structured,[object Object],???,[object Object]
Collaboration is Like Teenage Sex Because…,[object Object],Everyone is talking about it all the time.,[object Object],Everyone thinks everyone else is doing it.,[object Object],Those who are doing it are:,[object Object],doing it poorly,[object Object],sure it will be better next time,[object Object],not practicing it safely,[object Object],Everyone is bragging about their successes all the time, although few have truly experienced success.,[object Object],Done right, it multiplies.,[object Object]
Collaboration: Done Right,[object Object],Good collaboration means that project participants:,[object Object],Communicated well,[object Object],Debated openly,[object Object],Worked together to achieve objectives that everyone understood,[object Object]
Technology: Project Information System,[object Object],Support and facilitate all project communication needs.,[object Object]
What’s wrong with what we have been using?,[object Object],Local Personal Storage,[object Object],Can stakeholders get important information at the right time?,[object Object],Potential loss of key project information,[object Object],Network File Shares,[object Object],How easy is it to control access?,[object Object],How do you manage changes & document version?,[object Object],How to prevent files from being lost or over-written?,[object Object],Email,[object Object],Personal Information Overload,[object Object],1-Day Symposium Plan over 6 months means > 600 emails per person,[object Object],Risk of losing important project communication in the flood,[object Object],Information Channeling,[object Object],Discussion may also exclude other key stakeholders,[object Object],Over time, people may move in and out of the thread through the CC list,[object Object],Enterprise PM Software,[object Object],Depends on process maturity,[object Object],Burden of ownership,[object Object]
Web 2.0: What is it?,[object Object],Web sites that promote interactive information sharing by enabling users to interact with other users or to change site content. 	(Wikipedia),[object Object],Web Applications,[object Object],Content Sharing,[object Object],Recommendations & Filtering,[object Object],Social Networking,[object Object]
Web 2.0:How big is it?,[object Object],Time to reach an audience of 50 million:,[object Object],Where are we?,[object Object],Starting this year Gen Y will outnumber the baby boomers,[object Object],96% have joined at least 1 social network,[object Object],If Facebook were a country it would be the world’s 4th largest,[object Object],YouTube is world’s 2nd largest search engine,[object Object],Wikipedia has > 13,000,000 articles (78% are non-English),[object Object],Radio: 38 Years,[object Object],Television: 13 Years,[object Object],Internet: 4 Years,[object Object],IPod: 3 Years,[object Object],100 million users in 9 months,[object Object],iPhone app Store: 1 billion downloads in 9 months!,[object Object],Source: Socialnomics09: http://www.youtube.com/watch?v=sIFYPQjYhv8,[object Object]
Why is this interesting to Project Managers?,[object Object],Project Management 2.0,[object Object],Traditional project management software implies project manager acting as a proxy in all project related communications. New tools bring collaboration into the planning process…changing not only the technology, but process as well.,[object Object],Andrew Filev, January 2008,[object Object],http://www.wrike.com/projectmanagement/01/15/2008/Definition_of_Project_Management_2_0,[object Object],Benefits to the Team:,[object Object],Decentralized Control,[object Object],Bottom-up Planning,[object Object],Open team Communication,[object Object],Broad access to project documents,[object Object],Adaptability to changing circumstances,[object Object]
Why is this interesting to Project Managers?,[object Object],Business Environment: Small is Big,[object Object],Small Project Environment,[object Object],Limited planning,[object Object],No documentation,[object Object],Do it yourself (small team),[object Object],Multiple skillsets,[object Object],Small budget,[object Object],Release ASAP,[object Object],Web 2.0 Media Enable:,[object Object],Small Teams,[object Object],Smart, motivated people,[object Object],Limited planning,[object Object],Clear vision,[object Object],Focused scope,[object Object],Fast pace,[object Object],Iterative approach,[object Object],Rapid release,[object Object],LeisaReichelthttp://www.slideshare.net/leisa/social-project-management,[object Object]
Project Management 2.0: The New Toys,[object Object],What do they let people do?,[object Object]
SharePoint: What is it?,[object Object],Microsoft’s team collaboration product,[object Object],Enables individuals in an organization to easily create interactive web sites,[object Object],3 versions,[object Object],WSS 3.0 (free),[object Object],MOSS (extended capabilities),[object Object],Enterprise (includes InfoPath),[object Object],Resource:http://sp.spforpm.com,[object Object]
SharePoint: What Can it do for Project Teams?,[object Object],Single Point of Access,[object Object],Role-Based Security,[object Object],Shared Lists,[object Object],Task List,[object Object],Issue Log,[object Object],Risk Register,[object Object],Document Management,[object Object],Charter, Project Plan,[object Object],Team Work Product,[object Object],Built-in Version Control,[object Object],Team Collaboration,[object Object],Announcements,[object Object],Calendar,[object Object],Contacts,[object Object],Discussions,[object Object],Wiki,[object Object],MS Office Integration,[object Object]
SharePoint: Task List from Excel to Gantt Chart,[object Object],Copy & Paste to,[object Object],SharePoint Task List,[object Object],Build Task List in Excel,[object Object],Display List asGantt Chart,[object Object]
SharePoint: Pro and Con,[object Object],Pro,[object Object],Rich Technology Platform,[object Object],Flexible, Adaptable,[object Object],Reporting / Dashboard capabilities,[object Object],Resource Management (limited),[object Object],In-house or External Hosting Options,[object Object],Easy to Get Started,[object Object],Large Support Community,[object Object],Con,[object Object],Do-It-Yourself Kit,[object Object],Help needed to get beyond basic functions,[object Object],Potential to fragment information,[object Object],Add-ons required for multi-project roll-up,[object Object],Office integration does not include MS Project,[object Object]
OneHub: What is it?,[object Object],Secure, customizable workspaces for collaboration and document sharing,[object Object],Easy-to-use site templates,[object Object],Widgets enable sharing different kinds of information,[object Object],Task List,[object Object],Calendar,[object Object],Discussions,[object Object],Files,[object Object],Wiki,[object Object],Activity Tracker,[object Object],Resource:http://www.onehub.com/,[object Object]
OneHub: What Can it do for Project Teams?,[object Object],Single Point of Access for Multiple Projects,[object Object],Friendly URL,[object Object],(e.g. http://pmiswoc.onehub.com/),[object Object],Role-Based Security,[object Object],Shared Task List,[object Object],Document Management,[object Object],Charter, Project Plan,[object Object],Team Work Product,[object Object],Built-in Version Control,[object Object],Multiple File Upload,[object Object],Team Collaboration,[object Object],Announcements,[object Object],Calendar,[object Object],Discussions,[object Object],Wiki,[object Object],Activity Tracking,[object Object]
OneHub: File Upload,[object Object],Create New Folder,[object Object],Browse to Files,[object Object],Upload – Captures file names and completes the job.,[object Object]
OneHub: Pro and Con,[object Object],Pro,[object Object],Quick, Ready-to-Use Collaboration Space,[object Object],Easy to Get Started,[object Object],Instant Access to Commonly Used Tools,[object Object],Company Financial Backing(http://www.ignitionpartners.com/ ),[object Object],Con,[object Object],Limited transactional capability,[object Object],Potential to fragment information,[object Object],No multi-project roll-up,[object Object],No desktop integration,[object Object],No resource management,[object Object]
BaseCamp: What is it?,[object Object],Secure, on-line project management system focused on communication and collaboration,[object Object],Part of a suite of on-line business applications (www.37Signals.com),[object Object],On-Demand Access to,[object Object],Project Management,[object Object],Team Communication,[object Object],Time Entry ,[object Object],Add-ons & Extensions,[object Object],Mobile Access,[object Object],Billing,[object Object],Reporting & Analysis,[object Object],Resource:http://basecamphq.com/,[object Object]
BaseCamp: What Can it do for Project Teams?,[object Object],Multi-Project Dashboard,[object Object],At-a-Glance overview,[object Object],Drill-down to details,[object Object],Milestones,[object Object],Flexible Milestone definition,[object Object],Integration with iCalendar(e.g., Apple iCal, Mozilla Lightning),[object Object],Document Management,[object Object],Charter, Project Plan,[object Object],Team Work Product,[object Object],Flexible Notification,[object Object],Team Collaboration Tools,[object Object],Message Board, Chat, Writeboard,[object Object],Integration with CampFire,[object Object],Shared to-do List,[object Object],Assignments,[object Object],Time Entry,[object Object],Integrated with To-Do List,[object Object],Manual Entry,[object Object],Reporting via CSV export,[object Object]
BaseCamp: Getting Started,[object Object],[object Object]
OpenID link to Google profile
Secure, Friendly URL(https://dmasystems.basecamphq.com/clients )
One-click to Create ProjectAdd People,[object Object],Project is Ready for To Receive Information,[object Object]
BaseCamp: vs. MS Project,[object Object],Add To-DoItems,[object Object]
BaseCamp: Messages,[object Object]
BaseCamp: Pro and Con,[object Object],Pro,[object Object],Emphasis on Simplicity,[object Object],Easy to Get Started & Learn,[object Object],Instant Access to Good Team Communication,[object Object],Multi-Project Dashboard,[object Object],Calendar Integration,[object Object],Time Entry Capability,[object Object],Mobile Potential,[object Object],Large User Community,[object Object],Con,[object Object],Potential to Outgrow the Software,[object Object],Limited Transaction Capability,[object Object],Limited Scheduling,[object Object],Primitive Time Entry,[object Object], No Resource Management,[object Object]
TeamHeadquarters: What is it?,[object Object],Secure, Web-based Enterprise Project Management,[object Object],Focus on IT Operations,[object Object],Integration with ITIL Best Practices,[object Object],Incident / Problem / Change / Release,[object Object],On-Demand Access to,[object Object],Help Desk,[object Object],Project Management,[object Object],Portfolio Management,[object Object],Time Entry,[object Object],Resource:http://www.entry.com,[object Object]
TeamHeadquarters: What Can it do for Project Teams?,[object Object],Integrates Help Tickets, Time Entry, Projects & Portfolio Information,[object Object],Plan and Track Many Small Projects,[object Object],Scalable for Large Projects,[object Object],Document Management,[object Object],Charter, Project Plan,[object Object],Team Work Product,[object Object],Built-in Version Control,[object Object],Team Collaboration Tools,[object Object],Announcements,[object Object],Assignments,[object Object],Journals,[object Object],Workspaces,[object Object],Reporting,[object Object],Gantt Chart,[object Object],Portfolio Views,[object Object],Resource Utilization,[object Object]
TeamHeadquarters: Interactive Gantt Chart,[object Object],Select Gantt Chartfrom Project Menu,[object Object],Click & Drag bars to create task links.,[object Object],Modify Dates & Team HQ offers to modify other affected dates,[object Object]
TeamHeadquarters: Pro and Con,[object Object],Pro,[object Object],Strong Transaction Support,[object Object],Rich user interface,[object Object],Easy to handle small projects,[object Object],ITIL Alignment,[object Object],Integrated, portfolio-wide information,[object Object],Resource Management,[object Object],Multi-project roll-up,[object Object],Experienced SaaS vendor,[object Object],Con,[object Object],Time and Effort to Get Started,[object Object],Tied to IT Operations Business Model,[object Object],Collaboration Space,[object Object],Limited Desktop Integration,[object Object]
Cost Comparison & Company Profile,[object Object]
Other Providers,[object Object],EasyProject.Net,[object Object],ProjectManager.com,[object Object],VPMI,[object Object],GoPlan,[object Object],CoMindWork,[object Object],LiquidPlanner,[object Object]

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