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What Is School-Based
Management?
What Is School-Based
Management?
November 2007




Education
Human Development Network




THE WORLD BANK
Washington, DC
© 2008 The International Bank for Reconstruction and Development / The World Bank
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Contents



Preface   vii
Acknowledgments        ix

Introduction      1
School-Based Management Defined      2
The Theory behind School-Based Management       4
A Few Caveats       4
A Typology of School-Based Management      5
Toward a Conceptual Framework for Analyzing School-Based Management                     12
How School-Based Management Can Increase Participation and
Improve School Outcomes      15
Conclusions      16
References     18

Box
1 The Modest Entitivity of School-Based Management         6


Figures
1 Classification of School-Based Management Reforms Implemented in Various Countries          7
2 The Autonomy-Participation Nexus        9
3A The Accountability Framework in the World Development Report 2004           14
3B The Accountability Framework in School-Based Management         14


Tables
1 School-Based Management in World Bank–Financed Education Projects
  (Fiscal years 2000–2006)  2
2 Various Functions for which Responsibility Is Devolved in Select Countries        3
3 Selective List of Countries with School-Based Management Reforms        10




                                                                                                 v
Preface



School-based management (SBM) has become a very popular movement over the past
decade. Our SBM work program emerged out of a need to define the concept more clearly,
review the evidence, support impact assessments in various countries, and provide some
initial feedback to teams preparing education projects. During first phase of the SBM work
program, the team undertook a detailed stocktaking of the existing literature on SBM. At
the same time we identified several examples of SBM reforms that we are now supporting
through ongoing impact assessments. An online toolkit providing some general principles
that can broadly be applied to the implementation of SBM reforms has been developed and
can be accessed on http://www.worldbank.org/education/economicsed.

See companion piece: What Do We Know About School-Based Management?




                                                                                      vii
Acknowledgments



This report was prepared by a team consisting of Harry Anthony Patrinos (Task Team
Leader), Tazeen Fasih, Felipe Barrera, Vicente A. Garcia-Moreno, Raja Bentaouet-Kattan,
Shaista Baksh, and Inosha Wickramasekera. Significant contributions were received from
Thomas Cook, Carmen Ana Deseda, Paul Gertler, Marta Rubio-Codina, Anna Maria
Sant’Anna, and Lucrecia Santibañez. Fiona Mackintosh provided excellent editing of the
content and Victoriano Arias formatted the document. The team received very useful
feedback from Ruth Kagia and Robin Horn.
   The peer reviewers for this task were Luis Benveniste and Shantayanan Devarajan.
   Excellent comments were received for an informal, virtual review from Erik Bloom.
During the authors’ workshop, held on March 6–7, 2007, excellent seminars were delivered
by Lorenzo-Gomez Morin (formerly Under-Secretary of Basic Education, Mexico) and
Thomas Cook (Professor, Northwestern University). The team received excellent feedback
from all participants, including Amit Dar, Shantayanan Devarajan, Ariel Fiszbein, Robin
Horn, Dingyong Hou, Emmanuel Jimenez, Ruth Kagia, Elizabeth King, Maureen Lewis,
Mamta Murthi, Michelle Riboud, Halsey Rogers, Leopold Sarr, Raisa Venalainen, and
Christel Vermeersch.
   Thoughtful comments were received at the concept paper stage from the peer reviewers
as well as from Erik Bloom, Bong Gun Chung, Emanuela di Gropello, Ariel Fiszbein, April
Harding, Elizabeth King, Heather Layton, Benoit Millot, Michael Mills, Kouassi Soman,
Emiliana Vegas, and Raisa Venalainen. During an Education Sector Board meeting, the team
received useful comments from Martha Ainsworth, Regina Bendokat, Michelle Riboud,
and Jee-Peng Tan. The report was discussed during a decision meeting chaired by Nicholas
Krafft (Director, Network Operations, Human Development Network) in June 2007.
Written comments were received from Helen Abadzi, Regina Bendokat, Luis Benveniste,
Barbara Bruns and Shantayanan Devarajan.




                                                                                      ix
Introduction                                    SBM is that decentralizing decision-making
Despite the clear commitment of govern-         authority to parents and communities fosters
ments and international agencies to the         demand and ensures that schools provide
education sector, efficient and equitable        the social and economic benefits that best
access to education is still proving to be      reflect the priorities and values of those local
elusive for many people around the world.       communities (Lewis, 2006; and Leithwood
Girls, indigenous peoples, and other poor       and Menzies, 1998). Education reforms in
and marginalized groups often have only         Organisation for Economic Co-operation
limited access to education. These access       and Development (OECD) countries tend to
issues are being addressed with great com-      share some common characteristics of this
mitment in international initiatives, such      kind, including increased school autonomy,
as Education for All, in which resources are    greater responsiveness to local needs, and
being channeled to low-income countries         the overall objective of improving students’
to help them to achieve the Millennium          academic performance (OECD, 2004). Most
Development Goals (MDGs) for educa-             countries whose students perform well in
tion. However, even where children do have      international student achievement tests give
access to educational facilities, the quality   local authorities and schools substantial
of education that is provided is often very     autonomy to decide the content of their cur-
poor. This has become increasingly appar-       riculum and the allocation and management
ent in international learning tests such as     of their resources.
Trends in International Mathematics and             An increasing number of developing
Science Study (TIMSS), Progress in Inter-       countries are introducing SBM reforms
national Reading Literacy Study (PIRLS),        aimed at empowering principals and teach-
and Programme for International Student         ers or at strengthening their professional
Assessment (PISA), in which most of the         motivation, thereby enhancing their sense
students from developing countries fail to      of ownership of the school. Many of these
excel. There is evidence that merely increas-   reforms have also strengthened parental
ing resource allocations will not increase      involvement in the schools, sometimes by
the equity or improve the quality of educa-     means of school councils. Almost 11 percent
tion in the absence of institutional reforms    of all projects in the World Bank’s education
(Hanushek and Woessmann, 2007).                 portfolio for fiscal years 2000–06 supported
   Governments around the world are intro-      school-based management, a total of 17
ducing a range of strategies aimed at improv-   among about 157 projects (see Table 1). This
ing the financing and delivery of education      represents $1.74 billion or 23 percent of the
services, with a more recent emphasis on        Bank’s total education financing.
improving quality as well as increasing             The majority of SBM projects in the Bank’s
quantity (enrollments) in education. One        current portfolio are in Latin American and
such strategy is to decentralize education      South Asian countries, including Argentina,
decision-making by increasing parental and      Bangladesh, Guatemala, Honduras, India,
community involvement in schools—which          Mexico, and Sri Lanka. In addition, a number
is popularly known as school-based man-         of current and upcoming projects in the
agement (SBM). The argument in favor of         Africa region have a component focused on

                                                                                             1
2           WHAT IS SCHOOL-BASED MANAGEMENT?



Table 1 School-Based Management in World Bank–Financed Education Projects            of increasing the access of the poor to better
(Fiscal years 2000–2006)                                                             quality education, it is by no means sufficient.
                                                                                     The SBM approach aims to improve service
                                         Total           SBM                %
                                                                                     delivery to the poor by increasing their choice
Education projects (number)
                                         157              17                10.8
                                                                                     and participation in service delivery, by
                                                                                     giving citizens a voice in school management
Education lending ($billion)
                                            7.6            1.7              22.9     by making information widely available, and
                                                                                     by strengthening the incentives for schools to
                                                                                     deliver effective services to the poor and by
                                     strengthening school-level committees and       penalizing those who fail to deliver.
                                     SBM. There are also two Bank-supported
                                     SBM projects in Europe and Central Asia
                                     (in the former Yugoslav Republic of Mace-       School-Based Management
                                     donia and in Serbia and Montenegro) and         Defined
                                     one each in East Asia and the Pacific (the       SBM is the decentralization of authority
                                     Philippines), and in the Middle East and        from the central government to the school
                                     North Africa (Lebanon).                         level (Caldwell, 2005). In the words of Malen
                                        The few well-documented cases of SBM         et al. (1990), “School-based management
                                     implementation that have been subject to        can be viewed conceptually as a formal alter-
                                     rigorous impact evaluations have already        ation of governance structures, as a form of
                                     been reviewed elsewhere (World Bank,            decentralization that identifies the individ-
                                     2007a). In this paper, we focus on the con-     ual school as the primary unit of improve-
                                     cept of SBM and its different forms and         ment and relies on the redistribution of
                                     dimensions and present a conceptual frame-      decision-making authority as the primary
                                     work for understanding it. We define SBM         means through which improvement might
                                     broadly to include community-based man-         be stimulated and sustained.”
                                     agement and parental participation schemes         Thus, in SBM, responsibility for, and
                                     but do not explicitly include stand-alone, or   decision-making authority over, school
                                     one-off, school grants programs that are not    operations is transferred to principals,
                                     meant to be permanent alterations in school     teachers, and parents, and sometimes to
                                     management.                                     students and other school community mem-
                                        SBM programs lie along a continuum           bers. However, these school-level actors have
                                     in terms of the degree to which decision-       to conform to or operate within a set of
                                     making is devolved to the local level. Some     policies determined by the central govern-
                                     devolve only a single area of autonomy,         ment. SBM programs exist in many different
                                     whereas others go further and devolve the       forms, both in terms of who has the power
                                     power to hire and fire teachers and author-      to make decisions and in terms of the degree
                                     ity over substantial resources, while at the    of decision-making that is devolved to the
                                     far end of the spectrum there are those         school level. While some programs transfer
                                     that encourage the private and community        authority only to principals or teachers,
                                     management of schools as well as allow par-     others encourage or mandate parental and
                                     ents to create schools. Thus, there are both    community participation, often as members
                                     strong and weak versions of SBM based on        of school committees (or school councils
                                     how much decision-making power has been         or school management committees). In
                                     transferred to the school.                      general, SBM programs transfer authority
                                        The World Bank’s World Develop-              over one or more of the following activities:
                                     ment Report 2004 (WDR 2004) presented           budget allocation, the hiring and firing of
                                     a conceptual framework for SBM (World           teachers and other school staff, curriculum
                                     Bank, 2003a). The WDR argues that school        development, the procurement of textbooks
                                     autonomy and accountability can help to         and other educational material, infrastruc-
                                     solve some fundamental problems in edu-         ture improvements, and the monitoring
                                     cation. While increasing resource flows and      and evaluation of teacher performance and
                                     support to the education sector is one aspect   student learning outcomes (see Table 2).
Table 2     Various Functions for which Responsibility Is Devolved in Select Countries
                                                                                                    Florida
                               EDUCO,    PRONADE, PROHECO,     ASP,    PEC,  AGES,                 (Monroe     New York                           DSSP,    COGES,   FPESP,
Council Functions            El Salvador Guatemala Honduras Nicaragua Mexico Mexico Brazil Chicago County)    (Rochester) Australia New Zealand Mozambique Niger    Kenya
Personnel Management
Paying staff salaries               *               *    *          *                                                       *          *
Establishing incentives                                             *                                                       *          *
  for teaching staff
Hiring/firing teaching               *               *    *          *                            *     *          *         *          *                      *
  staff                                                                                                                                                    (some)
Hiring/firing                                                        *                                                       *          *                      *
  administrative staff                                                                                                                                     (some)

Supervising and                     *               *    *          *                                                       *                                *
 evaluating teachers
Funding teacher                                                                          *                                             *
  training
Pedagogy
Setting classroom                                                   *                                                                  *
 hours by subject
Selecting some                                                      *                            *     *          *                    *                              *
 textbooks/curriculum
Method of instruction                                                                            *     *                               *
School calendar                                     *               *
Maintenance and Infrastructure
Building/maintaining                *               *    *          *          *         *                                             *                     *
 school
Buying school material              *               *    *          *          *         *                                             *           *         *        *
Budget
Budget oversight                    *               *    *          *                        *                              *          *           *         *
Budget allocation                                                   *                            *                          *          *           *         *        *
Establishing school fee                                             *                                                                                        *
Monitoring and Evaluation
Administrative                                                                               *                                         *           *         *
 activities
Pedagogical decisions                                                                        *                                         *                     *
                                                                                                                                                                             WHAT IS SCHOOL-BASED MANAGEMENT?




Note: Adapted from di Gropello (2006).
Source: Authors’ compilation from relevant literature.
                                                                                                                                                                              3
4   WHAT IS SCHOOL-BASED MANAGEMENT?



                    The Theory behind School-Based                   the central government always plays some
                    Management                                       role in education, and the precise definition
                                                                     of this role affects how SBM activities are
                    Good education is not only about physical
                                                                     conceived and implemented.
                    inputs, such as classrooms, teachers, and
                                                                         SBM in almost all of its manifestations
                    textbooks, but also about incentives that lead
                                                                     involves community members in school
                    to better instruction and learning. Educa-
                                                                     decision-making. Because these community
                    tion systems are extremely demanding of the
                                                                     members are usually parents of children
                    managerial, technical, and financial capac-
                                                                     enrolled in the school, they have an incen-
                    ity of governments, and, thus, as a service,
                                                                     tive to improve their children’s education.
                    education is too complex to be efficiently
                                                                     As a result, SBM can be expected to improve
                    produced and distributed in a centralized
                                                                     student achievement and other outcomes
                    fashion (King and Cordeiro-Guerra, 2005;
                                                                     as these local people demand closer moni-
                    and Montreal Economic Institute, 2007).
                                                                     toring of school personnel, better student
                    Hanushek and Woessmann (2007) suggest
                                                                     evaluations, a closer match between the
                    that most of the incentives that affect learn-
                                                                     school’s needs and its policies, and a more
                    ing outcomes are institutional in nature, and
                                                                     efficient use of resources. For instance,
                    they identify three in particular: (i) choice
                                                                     although the evidence is mixed, in a num-
                    and competition; (ii) school autonomy; and
                                                                     ber of diverse countries, such as Papua New
                    (iii) school accountability. The idea behind
                                                                     Guinea, India, and Nicaragua, parental
                    choice and competition is that parents who
                                                                     participation in school management has
                    are interested in maximizing their children’s
                                                                     reduced teacher absenteeism (for a detailed
                    learning outcomes are able to choose to
                                                                     discussion see Patrinos and Kagia, 2007; and
                    send their children to the most productive
                                                                     Karim et al., 2004).
                    (in terms of academic results) school that
                                                                         SBM has several other benefits. Under
                    they can find. This demand-side pressure on
                                                                     these arrangements, schools are managed
                    schools will thus improve the performance
                                                                     more transparently, thus reducing opportu-
                    of all schools if they want to compete for
                                                                     nities for corruption. Also, SBM often gives
                    students. Similarly, local decision-making
                                                                     parents and stakeholders opportunities to
                    and fiscal decentralization can have posi-
                                                                     increase their skills. In some cases, training
                    tive effects on school outcomes such as test
                                                                     in shared decision-making, interpersonal
                    scores or graduation rates by holding the
                                                                     skills, and management skills is offered to
                    schools accountable for the “outputs” that
                                                                     school council members so that they can
                    they produce. The World Development
                                                                     become more capable participants in the
                    Report 2004, Making Services Work for Poor
                                                                     SBM process (Briggs and Wohlstetter, 1999)
                    People, presents a very similar framework, in
                                                                     and at the same time benefit the commu-
                    that it suggests that good quality and timely
                                                                     nity as a whole.
                    service provision can be ensured if service
                    providers can be held accountable to their
                    clients (World Bank, 2003a). In the case of      A Few Caveats
                    the education sector, this would mean stu-       Notwithstanding the basic theory of SBM,
                    dents and their parents.                         no theorist disputes the interdependence of
                        In the context of developed countries,       governments, school administration, teacher
                    the core idea behind SBM is that those           classroom behavior, and, in most cases,
                    who work in a school building should have        parental attitudes. So by definition, putting
                    greater control of the management of what        SBM into practice involves ensuring that
                    goes on in the building. In developing coun-     all of these actors work together in a system
                    tries, the idea behind SBM is less ambitious,    of mutual dependence. However, devolv-
                    in that it focuses mainly on involving com-      ing power to the school level means that
                    munity and parents in the school decision-       some groups outside of the school, such as
                    making process rather than putting them          district or local education offices, are likely
                    entirely in control. However, in both cases,     to lose some of their power, thus changing
WHAT IS SCHOOL-BASED MANAGEMENT?   5



the power dynamics within each school. For           By making the school the centerpiece of
instance, this might mean that teachers have      educational policy change, SBM does not
to surrender some control over how they           assume that the roles played by either the
run their classrooms or that local education      government or by individual teachers will be
offices lose control over funds and, hence,        negligible. Public schools will always exist in
the power that comes with that. Thus, des-        some larger policy and administrative con-
cribing SBM in terms of the transfer of           text that affects their operations. The key is
powers will inevitably make it difficult to        to identify exactly what the government’s
implement because, while some stakeholders        role in decision-making should be.
will gain, others will lose. This can be exac-
erbated by the fact that the powers that are      A Typology of School-Based
most commonly devolved to the school level
                                                  Management
are those that matter most to schools, such
                                                  SBM has been introduced in countries as
as its administration (budgets and person-
nel), its pedagogy (curriculum and teaching       diverse as New Zealand, the United States,
practices), and its external relations (with      the United Kingdom, El Salvador, Nicaragua,
governments and the local community). As          Guatemala, the Netherlands, Hong Kong
more decision-making reverts to school staff,     (SAR), Thailand, and Israel. However, these
parents, and local community members, it is       SBM reforms have been far from uniform
central and local government officials who         and have encompassed a wide variety of dif-
are most likely to lose the authority that        ferent approaches. As the definition of SBM
comes with making budgetary decisions and         reflects, it is a form of decentralization that
with hiring and firing personnel, and many         makes the school the centerpiece of educa-
are likely to resent the loss. For instance, in   tional improvement and relies on the redis-
Chicago, decision-making authority over           tribution of responsibilities as the primary
school management was transferred to local        way to bring about these improvements.
school councils consisting of the principals,     This definition leaves plenty of room for
teacher representatives, parents, and local       interpretation, and the reality is that there
community members (Cook et al., 2000;             are now many different kinds of SBM being
                                                  implemented. SBM reforms are shaped by
and Abu-Duhou, 1999). In some cases, local
                                                  the reformers’ objectives and by broader
community members took over one or more
                                                  national policy and social contexts.
school councils and then proceeded to use
                                                      SBM approaches differ in two main
them for their own political ends (such as
                                                  ways: the “who,” that is, to whom the
increasing community control over city
                                                  “decision-making authority” is devolved,
resources and their say in non-educational
                                                  and the “what,” that is, the degree of auton-
matters) rather than for the education of chil-
                                                  omy that is devolved. This is what we call the
dren. As a result, the mayor ended the SBM
                                                  autonomy-participation nexus. The various
experiment by reclaiming authority and
                                                  combinations of these two dimensions make
budgets and thus essentially making the local
                                                  almost every SBM reform unique. The South-
school councils redundant (Cook, 2007).
                                                  west Educational Development Laboratory
   Also, SBM often requires teachers to play
                                                  (http://www.sedl.org) in the United States has
greater roles in the governance and manage-
                                                  an inventory of more than 800 SBM models
ment of the schools where they teach. While
                                                  (Rowan et al., 2004), and about 29 of them
this enlarges the scope of their job, it also
                                                  have been evaluated at least once (Borman
requires more time and energy from them
                                                  et al., 2003). Cook (2007) explains SBM as a
and can sometimes limit their traditional
                                                  construct of modest entitivity, in other words,
freedom to do whatever they want inside the
                                                  a model that cannot have a unique form in
classroom. Not all teachers appreciate having
                                                  all of the places in which it is implemented
to take on additional managerial roles and
                                                  (see Box 1), which means that SBM reforms
responsibilities, even when these changes
                                                  around the world are inevitably different from
are marginal (Cook, 2007; Wylie, 1996; and
                                                  each other. In the discussion that follows,
Whitty et al., 1998).
6   WHAT IS SCHOOL-BASED MANAGEMENT?




                      BOX 1.                  The Modest Entitivity of School-Based Management
                      In 1999, the United States Congress passed a Comprehensive School Reform Act, which outlined the 11
                      components of an autonomous local school. However, nobody argues that all of these 11 components
                      must be in place for a school to be considered as having adopted either comprehensive school reform
                      (CSR) or school-based management (SBM). Nor has anyone specified a minimum or core number of
                      attributes needed for a school to qualify for either label. However, it is obvious that as more of these
                      components are included in an SBM plan, the more radical will be the organizational change being
                      adopted. The reality in the U.S. is that, to varying degrees, schools can and do pick and choose among
                      these components. Depending on the school, one component can either be central or peripheral to
                      their school’s strategic plan, and it may be put into practice as its inventor intended, or be adapted in
                      ways that the inventor may not recognize or like. Given all of the possible combinations of these com-
                      ponents, it is clear that there are thousands of different ways to put together an SBM plan, and how this
                      is done can have important consequences for the school and for the reform as a whole.
                          A school may choose to make fundamental changes to all of its administrative, pedagogical, and
                      external relations functions or to change just a few of them. The key decision-making authority may stay
                      with the principal, or be shared with teachers, or shared with teachers, parents, and other community
                      representatives. The new decision-makers might choose as their major goal to modify the curriculum,
                      or to improve students’ social behavior, or improve students’ academic performance, or reduce teacher
                      turnover, or all the above. Performance monitoring may be central, peripheral, or nonexistent; and if it
                      exists, it may require quantitative data or just informal feedback. Parents may be asked to perform many
                      school roles or be involved only tangentially, and many parents may be involved or just a few.
                          The point is not just that each of the 11 components can each be made operational in multiple
                      ways but also that each component can be combined in literally thousands of ways across all of the
                      variants of all of the other components. The net result is that, whatever the achieved theoretical con-
                      sensus about SBM, it still has modest entitivity at the school level. It is not devoid of all entitivity since
                      the core concept can always be indexed as the degree to which change occurs in the locus of decision-
                      making favoring the whole-school level. However, the context in which SBM is put into practice is so
                      variable that one school’s SBM is unlikely to look like another’s.

                      Source: Cook 2007.




                    we explore the main forms taken by SBM, but                which schools have only limited autonomy,
                    this is by no means an exhaustive typology.                usually over areas related to instructional
                                                                               methods or planning for school improve-
                                                                               ment, as in the quality schools program in
                    The Autonomy Continuum                                     Mexico (the Programa Escuelas de Calidad
                    The SBM programs lie along a continuum                     or PEC) (Skoufias and Shapiro, 2006; and
                    of the degree to which decision-making is                  Karim et al., 2004). When school councils
                    devolved to the local level—from limited                   start serving an advisory role, such as in
                    autonomy, to more ambitious programs                       Prince William County in Virginia (Drury
                    that allow schools to hire and fire teachers,               and Levin, 1994) or in Edmonton, Canada
                    to programs that give schools control over                 (Wohlstetter and Mohrman, 1996; and
                    substantial resources, to those that promote               Abu-Duhou, 1999), this can be classified
                    private and community management of                        as a “moderate” reform. As these councils
                    schools and those that may eventually allow                become more autonomous—receiving
                    parents to create their own schools. Figure 1              funds directly from the central or other
                    depicts this continuum and presents some of                relevant level of government (for example,
                    the countries that have implemented SBM                    lump-sum funding or grants) and hiring
                    reforms across this continuum of “weak” to                 and firing teachers and principals and set-
                    “strong” reforms. It should be noted, how-                 ting curricula—this is a much stronger type
                    ever, that we do not use the terms “weak”                  of SBM reform. Schools like these can be
                    and “strong” to classify any SBM system                    found in El Salvador (di Gropello, 2006)
                    as better as, or worse than, any other but                 and New Zealand (Wylie, 1996). At the end
                    simply to define the degree of autonomy                     of the continuum are local public educa-
                    awarded to the school level. For instance,                 tion systems in which parents have com-
                    we define “weak” SBM reforms as those in                    plete choice and control over all educational
Figure 1     Classification of School-Based Management Reforms Implemented in Various Countries


    WEAK                                     MODERATE                                     SOMEWHAT STRONG                                                               STRONG                 VERY STRONG/1


    system is                                limited autonomy                 school councils                   councils have                           …and control             parental or   …and choice
    decentralized to states                  over school affairs              have been                         autonomy to                             substantial              community     models, in which
    or localities, but                       mainly for planning              established but                   hire/fire teachers                      resources (e.g.,         control of    parents or others
    individual schools                       and instruction                  serve only                        and principals, and                     lump-sum                 schools…      can create a school
    have no autonomy                                                          advisory role                     set curricula…                          funding)




                                                                          Virginia (US)
           Argentina                 Mexico                               Canada                                           Chicago                        New                       UK              Netherlands
           Chile                     Czech Rep.                           Brazil                    Florida                New York                       Zealand                   proposal
                                                                          Thailand                                         Spain                          El Salvador
                                                                                                                                                          Honduras
                                                                                                                                                          Nicaragua
                                                                                                                                                          Guatemala
                                                                                                                                                          Australia
                                                                                Israel/2                                                                  Hong Kong
                                                                                Cambodia/3


/1 These represent ratings in the continuum of autonomy and authority vested in schools by the various types of SBM reforms.
/2 Israeli schools have autonomy over their budgets. Locally controlled school budgets represent a small fraction of total public expenditures, because most expenditures are
controlled and made by the central government. There are no school councils or parent associations with any decision-making authority.
/3 Cambodian schools in the EQIP program receive cash grants and include parents and school staff in decision-making, but school councils have not been formally established.

Source: Authors’ compilation from relevant literature.
                                                                                                                                                                                                                     WHAT IS SCHOOL-BASED MANAGEMENT?
                                                                                                                                                                                                                      7
8   WHAT IS SCHOOL-BASED MANAGEMENT?



                    decisions, where schools are stand-alone units,       Balanced Control SBM balances decision-
                    and where all decisions concerning schools’       making authority between parents and teach-
                    operational, financial, and educational man-       ers, who are the two main stakeholders in
                    agement are made by the school councils           any school. Its aims are to take advantage of
                    or school administrators. In these cases,         teachers’ detailed knowledge of the school to
                    parents or any other community members            improve school management and to make
                    can even establish fully autonomous pub-          schools more accountable to parents.
                    licly funded private schools, as in Denmark           The administrative control model can
                    and the Netherlands, and, in a few cases,         never exist in its pure form since principals
                    fully autonomous public (charter) schools,        can never operate on their own in practice.
                    as in some U.S. states (Abu-Duhou, 1999)          Principals need other people to work for
                    and in the United Kingdom. It is interesting      them and to help them to make decisions
                    to note that, to some extent, parents have a      for the school. Existing models of SBM
                    similar degree of autonomy and choice in          around the world are generally a blend of
                    both private schools and in publicly funded,      the four models described above. In most
                    fully autonomous schools.                         cases, power is devolved to a formal legal
                                                                      entity in the form of a school council or
                                                                      school management committee, which
                    The Autonomy-Participation Nexus                  consists of teachers as well as the principal.
                    The other dimension is who gets the               In nearly all versions of SBM, community
                    decision-making power when it is devolved         representatives also serve on the committee
                    to the school level. In a simple world, the       or group. As a result, school personnel can
                    following four models would be sufficient to       get to know the local people to whom they
                    define who is invested with decision-making        are ultimately accountable, and are thus
                    power in any SBM reform (Leithwood and            more likely to take local needs and wishes
                    Menzies, 1998): administrative control; pro-      into account when making decisions in the
                    fessional control; community control; and         knowledge that local residents can monitor
                    balanced control.                                 what the school professionals are doing to
                        Administrative Control SBM devolves           bring about change. Although community
                    authority to the school principal. This           involvement can improve program plan-
                    model aims to make each school more               ning and implementation in these ways,
                    accountable to the central district or board      occasionally school personnel involve com-
                    office. The benefits of this kind of SBM            munity members only superficially in a way
                    include increasing the efficiency of expen-        that does not complicate the lives of prin-
                    ditures on personnel and curriculum and           cipals and teachers (World Bank, 2007b;
                    making one person at each school more             and Cook, 2007). Parents and community
                    accountable to the central authority.             members have roles to play in SBM, but
                        Professional Control SBM devolves the         these roles are not universally clear and
                    main decision-making authority to teach-          not always central. However, in some cases,
                    ers. This model aims to make better use           the legal entity that has the main author-
                    of teachers’ knowledge of what the school         ity to implement SBM is a parents’ council,
                    needs at the classroom level. Full partici-       though they cannot operate successfully
                    pation in the decision-making process can         without the support of teachers and the
                    also motivate teachers to perform better          principal.
                    and can lead to greater efficiency and effec-          The autonomy-participation nexus defines
                    tiveness in teaching.                             the essence of an SBM reform. Figure 2 uses a
                        Community Control SBM devolves the            few of the more popular SBM reforms around
                    main decision-making authority to parents         the world to illustrate this nexus.
                    or the community. Under this model, teach-            The AGES program in Mexico gives mini-
                    ers and principals are assumed to become          mal autonomy to school councils, which
                    more responsive to parents’ needs. Another        are run mainly by parents (Gertler et al.,
                    benefit is that the curriculum can reflect          2006). Thus, in Figure 2, it lies close to the
                    local needs and preferences.                      X axis, that is, with little autonomy given to
WHAT IS SCHOOL-BASED MANAGEMENT?                                    9



parents. On the other hand, New Zealand          Figure 2     The Autonomy-Participation Nexus
can be seen as being highly autonomous,
with most of the decision-making power
lying with parents (Wylie, 1996). Another                   Netherlands
                                                                                                                      New Zealand
extreme is the Netherlands, which in 1985                                                                                                 Chicago,
devolved decision-making power to school                                                                                                    USA
principals to make schools more efficient.
At the same time, parents in the Netherlands                                                                              Guatemala
can mandate the creation of a new school to
meet their own specific cultural and religious
                                                                                                               El Salvador
needs. The city of Chicago in the United


                                                 Autonomy
States is a good example of a school system
in which combinations of community mem-
bers, teachers, and principals have been given
a high level of autonomy (Cook et al., 2000).
                                                                                                                                      Mozambique


The Autonomy-Participation-
Accountability Nexus                                                                                                                    Mexico
                                                                                                                                         PEC
There is another link to the autonomy-
                                                                                                                      Mexico
participation chain—accountability. In                                                                                AGES
a number of countries, one of the main
objectives of introducing SBM is to make
schools more accountable and their man-                       principal                   teacher                   community/        combination
agement more transparent. Anderson (2005)                                                                            parents
has suggested that there are three types                                                                  Participation
of accountability in SBM. Those who
                                                 Source: Authors’ compilation from relevant literature.
run schools must be: (i) accountable for
adhering to rules and accountable to the
education authorities; (ii) accountable for      the school councils are accountable both to
adhering to standards and accountable to         their central education authorities (vertical
their peers; and (iii) accountable for stu-      accountability) and to the school commu-
dent learning and accountable to the gen-        nity and donors (horizontal accountability).
eral public. SBM programs both strengthen        If expanded, this program has the potential
and simplify these types of accountability       to reduce petty corruption, as documented
by empowering those at the school level to       in Transparency International (2005) and
make decisions collectively, thus increas-       Patrinos and Kagia (2007). As can be seen in
ing the transparency of the process. Con-        Table 3, a number of countries introduced
sequently, students’ learning achievement        SBM with the explicit goal of increasing
and other outcomes are expected to improve       accountability and increasing community
as stakeholders at the school level can moni-    and parental participation in the decision-
tor school personnel, improve student            making process. The accountability aspect
evaluations, ensure a closer match between       of SBM reforms has also been highlighted
school needs and policies, and use resources     in the WDR 2004 (World Bank, 2003a) as
more efficiently.                                 a way to strengthen accountability rela-
    By increasing transparency, SBM can          tionships between the clients (parents and
also reduce corruption. For instance, the        students) and the service providers (teach-
limited autonomy form of SBM in the PEC          ers, principals, and the government).
program in Mexico is credited with increas-          Thus, by its very nature, SBM has the
ing accountability and transparency as well      potential to hold school-level decision-
as with preventing and limiting corrupt          makers accountable for their actions. How-
practices in the management of educational       ever, in many places, it may be necessary to
funds (Karim et al., 2004). This is so because   build the capacity of community members,
10            WHAT IS SCHOOL-BASED MANAGEMENT?



                                                      teachers, and principals to create or augment                           list in Table 3 is not an exhaustive one since
                                                      a culture of accountability.                                            a large number of countries are experiment-
                                                                                                                              ing with SBM at a project level, often with
                                                                                                                              the World Bank’s support. In addition to
                                                      School-Based Management Reforms                                         those mentioned in the table, there are SBM
                                                      around the World                                                        projects in Lesotho, Pakistan, Kenya, Para-
                                                      As can be seen in Table 3, a wide range of                              guay, Serbia and Montenegro, and the for-
                                                      countries have experimented with or intro-                              mer Yugoslav Republic of Macedonia. The
                                                      duced SBM reforms. The impetus behind                                   companion publication What Do We Know
                                                      most of these reforms has been political,                               About School-Based Management (World
                                                      financial, or a reaction to a natural disas-                             Bank 2007a) focuses on a subset of countries
                                                      ter or civil conflict rather than educational.                           in Table 3 that have conducted some type of
                                                      However, in all cases, the aim has also been                            impact evaluation and discussed the find-
                                                      to address difficult management issues. The                              ings of these evaluations about the impact

Table 3     Selective List of Countries with School-Based Management Reforms
Country                                  Date First Implemented                                     Objectives/Motivation of Reform                                         Type of SBM*
Australia                                     1970s                         Increase efficiency through almost complete autonomy.                                       Strong
Canada                                        1970s (Edmonton)              Increase parental and community participation in education and grant                       Moderate
                                              1996 (Ontario)                  schools more autonomy.
United States (Chicago,                       1970s and 1980s               Most reforms sought to increase efficiency, empower teachers, and                           Moderate to
 Florida, Virginia, New York,                                                involve the community in schools. Some reforms (such as Chicago) made                      somewhat strong
 and others)                                                                 improving student achievement an explicit objective.
Brazil                                        1982                          Increase efficiency in school management, more democratic and                               Moderate
                                                                              meritocratic process for electing school personnel, increase community
                                                                              and parent participation.
Spain                                         1985                          Democratize education.                                                                     Somewhat strong
United Kingdom                                1988                          Give schools financial autonomy, increase school effectiveness.                             Strong
New Zealand                                   1990                          Increase community autonomy and efficiency.                                                 Strong
El Salvador                                   1991                          Increase access in rural areas, encourage community participation, and                     Strong
                                                                              improve quality of schooling.
Nicaragua                                     1991                          Increase community participation, obtain financial resources beyond                         Strong
                                                                              government funding, and increase efficiency.
Hong Kong                                     1991                          Increase accountability, participatory decision-making, and school                         Strong
                                                                              effectiveness.
Netherlands                                   1992                          Empower school principals in order to increase efficiency.                                  Very strong
Czech Republic                                1993                          Make system more open, flexible, and democratic.                                            Moderate
Guatemala                                     1996                          Increase access, decentralize educational decision-making, increase                        Strong
                                                                              community participation, and maintain linguistic diversity.
Mexico (AGES)                                 1996                          Increase parental participation in rural schools.                                          Moderate
Thailand                                      1997                          Improve quality of education and increase the country’s competitiveness.                   Somewhat strong
Mozambique                                    1997                          Increase access to higher quality education through decentralized                          Moderate
                                                                              management and budget allocations.
Israel                                        1997                          Improve public school system, school management, monitoring, and                           Somewhat strong
                                                                              assessment.
Cambodia                                      1998                          Improve education.                                                                         Somewhat strong
Honduras                                      1999                          Increase access in rural areas and encourage community participation.                      Strong
Mexico (PEC)                                  2001                          Improve educational quality by granting more autonomy to schools.                          Moderate
* The classification of types of SBM is as follows: Very Strong – Full or almost full control of schools by councils, parents, or school administrators; full choice via possibility of creating
new public schools (i.e., charters). Strong – High degree of autonomy given to school councils over budget, staffing, etc. and control over budgets (i.e., schools receive lump sum funding
or grants). Somewhat strong – Councils have authority to hire and fire teachers and/or principals and set curricula but have more limited autonomy regarding finances and control of
resources. Moderate – School councils have been established but serve mainly an advisory role or have limited autonomy for planning and strategic purposes. Weak – Public school system
is decentralized to the municipal or regional level, but schools have virtually no autonomy to make any administrative or curricular decisions.
Source: Authors’ compilation from relevant literature.
WHAT IS SCHOOL-BASED MANAGEMENT?   11



of SBM on school outcomes a nd the chal-        spread in terms of how it is implemented in
lenges that analysts face given the limited     practice, and both SBM and CSR focus on
evidence base.                                  devolving strategic planning to the school
   A particular pattern can be seen in the      level, involving multiple groups in setting
level of development in those countries         the school’s goals, changing teachers’ peda-
where SBM reforms have been introduced.         gogic practices, and building stronger rela-
SBM reforms of the strongest type have          tions between the school and parents and
been introduced and, to some extent, been       the surrounding community. So CSR and
successful (or rather sustainable) in achiev-   SBM are close to being synonymous, espe-
ing their goals in developed countries, such    cially in practice.
as New Zealand, Australia, and Spain, or           In the United States, the popularity of
in countries emerging from conflict situa-       the concept of CSR eventually led to Congress
tions, such as El Salvador and Nicaragua, or    passing a Comprehensive School Reform
a natural disaster, such as Honduras. Mean-     Act in 1999. The Act outlined the 11 com-
while, developing countries, such as Mexico,    ponents of a locally autonomous school
Brazil, and Pakistan are experimenting with     (Borman et al., 2003; and Cook, 2007):
the weaker forms of SBM. Does this pat-
tern mean that certain community or social       1. Each school must adopt a model of SBM
structures need to be in place to support
                                                    that is known to be successful or has the
strong SBM? Only rigorous impact evalu-
                                                    promise of being so. This implies that a
ations of SBM reforms in a wide range of
                                                    number of empirically tested models of
countries will be able to confirm or reject
                                                    SBM already exist and that the major
this claim, but these do not yet exist.
                                                    task for a school is to select one from
                                                    this list, but this is not the case in most
The United States Model(s) of                       countries other than the U.S.
School-Based Management                          2. Proven methods of teaching, learning,
Cook (2007) suggests that, in the United            and management should be used in the
States, the idea of SBM has been discussed          schools, whether as part of the adopted
since the 1960s (for a review, see Comer,           CSR model or grafted onto it. It is not
1988). However, the idea really took off            clear what “proven” means here, but
in the U.S. in the 1990s, prompted by the           the reference is nonetheless impor-
Comprehensive School Reform (CSR)                   tant because the law implies that man-
movement and the legislation to which it            agement change is not sufficient for
led. CSR makes three ideas central to the           comprehensive school reform but that
reform: (i) school change should be radi-           changes in teaching and learning are
cal rather than marginal, thus meriting             also needed.
the label “reform” rather than “change”;
                                                 3. The methods for teaching, learning, and
(ii) to merit the label “comprehensive,” the
                                                    management should be integrated into a
reform should encompass the adminis-
                                                    coherent package.
trative, pedagogic, and external relations
aspects of school life; and (iii) the reforms    4. There should be continual professional
should be at the school level rather than           development for staff. This component
at the district level or the classroom level.       acknowledges that changing the ethos of
CSR has become more common than SBM                 a school is difficult. Principals and teach-
in educational theory in the U.S., though           ers need to be trained to do new things
the two are closely related. The main dif-          or to do old things in different ways.
ference is that SBM can be construed nar-        5. Staff should support the SBM initiative.
rowly to concern only specific aspects of            One rationale for SBM is that if staff
governance or administration. This is less          (or their representatives) have a say in
possible with CSR, which strongly implies           deciding on school changes, this will
broad and fundamental change. However,              make them more supportive of those
the narrower definition of SBM is not wide-          changes.
12   WHAT IS SCHOOL-BASED MANAGEMENT?



                      6. Formal and informal responsibilities           United States is that not all reforms can be
                         should be distributed widely within each       fully funded from the public purse.
                         school. School principals have very dif-           Nobody argues that all of these 11 com-
                         ficult and stressful jobs and are called        ponents must be in place for a school to be
                         upon to make decisions throughout              considered as having adopted CSR or SBM.
                         their working days. One purpose of             Nor has anyone specified a minimum or core
                         SBM is to share decision-making within         number of attributes needed to qualify for
                         the school as well as to shift decision-       either label. Nevertheless, it is obvious that
                         making to the school.                          as more of these components are included in
                      7. Parents and the local community should         an SBM plan, the more radical the organiza-
                         be involved in the school. The assump-         tional change it will make. However, looking
                         tions here are that this will make teach-      at the impressive list of components in the
                         ers put the children’s welfare before          U.S. model, it is likely to be difficult to rep-
                         their own; that human, financial, and           licate in developing countries. For instance,
                         material resources will flow into the           no developing country has a database of 29
                         school by virtue of the parental support;      kinds of SBM, all of which have been evalu-
                         and that more children will learn, both        ated within their own political and cultural
                         at home and in the community, that             circumstances (Borman et al., 2003). Also,
                         attending and doing well in school are         low-income countries may not be able to
                         highly valued.                                 afford to train staff to use SBM effectively.
                      8. There will be external technical support for   For instance, in a recent program in the
                         whatever changes the school is making.         Punjab province of Pakistan, the School
                                                                        Committees component of the program
                      9. Measurable benchmarks should be used.
                                                                        did not materialize as quickly or widely as
                         Central to most kinds of managerial
                                                                        anticipated. One of the major reasons for
                         reform is developing interim goals and
                                                                        this delay was the lack of civil society or non-
                         determining ways to measure them so
                                                                        governmental organizations with the ability
                         that, if necessary, mid-course correc-
                                                                        to help the school councils to build their
                         tions can be made.
                                                                        capacity (World Bank, 2007b). These could
                     10. Annual evaluations are needed of how           be a few of the reasons why developing
                         SBM is being implemented and of any            countries prefer to introduce weaker forms
                         changes in student performance. These          of SBM rather than stronger ones.
                         evaluations will measure how much
                         progress is being made toward organi-
                         zational goals (as SBM is about organi-        Toward a Conceptual Framework
                         zational change).                              for Analyzing School-Based
                     11. Mechanisms are needed for finding addi-         Management
                         tional human and financial resources            A conceptual framework for SBM can be
                         from external sources.                         presented in the terms of the messages in
                                                                        the WDR 2004 (World Bank, 2003a). The
                         While most school income is expected to        WDR 2004 presented evidence that increas-
                     come from government and fees, changes to          ing school autonomy and accountability
                     a school’s management goals and structures         can help to solve some of the most funda-
                     will often require additional human and            mental problems in education. According
                     financial resources that governments and par-       to this evidence, while increasing resource
                     ents may not be willing or able to provide. In     flows and other support to the educa-
                     the United States, these extra school resources    tion sector is necessary to give the poor
                     are raised by: (i) parents who volunteer time      greater access to quality education, it is by
                     or donate money to the school; (ii) soliciting     no means sufficient. It is also necessary to
                     local businesses for cash and in-kind services;    translate these resources into basic services
                     (iii) trying to raise funds from other civic       that can reach the poor. Schools should be
                     organizations; and (iv) lobbying the govern-       given some autonomy in using their inputs
                     ment. The assumption behind SBM in the             and be held accountable to the users for
WHAT IS SCHOOL-BASED MANAGEMENT?   13



using these inputs efficiently. The literature    short route in which the service providers
that promotes the use of SBM recommends          are held directly accountable to the citizens
four tenets for improving service delivery       or clients. The clients can improve service
to the poor: (i) increasing their choice and     delivery by: (i) using their voice to ensure
participation, (ii) giving citizens a stronger   that services are tailored to meet their needs
voice, (iii) making information widely avail-    and (ii) by monitoring the providers. In
able, and (iv) strengthening the rewards         cases where short route improvements are
for delivering effective services to the poor    already being tested and/or where society
and penalizing those who fail to deliver         is amenable to long route improvements,
(Barnett, 1996).                                 these should be adopted.
   The WDR 2004 framework for analyzing              Theoretically, SBM models encompass
the provision of education services defines       all of the four relationships of accountabil-
four aspects of accountability:                  ity as envisaged in the WDR 2004. Compact
                                                 refers to the long route of accountability,
1. Voice – how well citizens can hold politi-    whereby the central government delegates
   cians and policymakers accountable for        responsibility to the line ministries, who in
   their performance in discharging their        turn delegate it to schools to perform vari-
   responsibility for providing education.       ous tasks. In this sense, in certain models of
2. Compact – how well and how clearly the        SBM, the accountability of school princi-
   responsibilities and objectives of public     pals is upwards, to the ministry who holds
   education policy are communicated.            them responsible for providing the services
3. Management – the actions that create          to the clients who in turn have put the poli-
   effective frontline providers within orga-    cymakers in power and thus have the voice
   nizations.                                    to hold the policymakers and politicians
                                                 accountable for their performance. In most
4. Client power – how well citizens, as cli-
                                                 cases of SBM, the management mechanisms
   ents, can increase the accountability of
                                                 change under SBM reforms—the clients
   schools and school systems.
                                                 themselves become part of the management
                                                 along with the frontline providers. Thus the
   In the words of the WDR 2004 (World           short route of accountability becomes even
Bank, 2003a), effective solutions are likely     shorter as representatives of the clients—
to involve a mixture of voice, choice, direct    either parents or community members—
participation, and organizational com-           get the authority to make certain decisions
mand and control. The report goes on to          for them and have a voice in decisions that
suggest that what successful education           directly affect the students who attend the
systems share is a meaningful accountabil-       school. The framework is presented in Fig-
ity system. The WDR 2004 framework is            ure 3B, where the school managers, whether
presented as a three-cornered relationship       they are the principal alone or a committee
between citizens, politicians, and service       of parents and teachers, act as the account-
providers (depicted in Figure 3A). The ser-      able entity.
vice provision and accountability relation-          Thus, SBM can be a way of ensuring
ships between these actors is complex, as        accountability and autonomy as envisaged
even within each group of actors there are       in the WDR 2004 but with an added group
usually heterogeneous sub-groups, and the        of agents, the school managers (in other
incentives and accountability relationships      words, the group to whom the autonomy is
that work for one group may be differ-           devolved). This group usually consists of a
ent from those that work for other groups.       partnership of the various agents who can
When accountability fails, the failure can       hold each other accountable to be able to
be tracked either to the long route or to the    provide the services according to the needs
short route. Sometimes improving the long        of the particular school. The success of this
route is a long-term process and, in some        additional group of agents as the repository
situations, may not be doable. In these cases,   of devolved authority for running schools
the WDR 2004 suggests strengthening the          has yet to be established.
14           WHAT IS SCHOOL-BASED MANAGEMENT?


Figure 3A     The Accountability Framework in the World Development Report 2004


                                                                       long route of accountability

                                                                                   the state

                                                                      politicians         policymakers




                                                                                                                                      compact
                                       voice




                                                citizens/clients                   short route                          providers

                                    non-poor                   poor                 client                  frontline          organization
                                                                                    power




                                                                                   services


Source: World Bank, 2003a.




Figure 3B     The Accountability Framework in School-Based Management


                                                                        long route of accountability

                                                                                    the state

                                                                      politicians            policymakers
                                                                                                                                    compact
                                       voice




                                                citizens/clients                                                        providers

                                    non-poor                   poor                                         frontline          organization
                                 management




                                                                                                                                                management
                                 client power




                                                                                                                                                client power




                                                                                   short route
                                                                                    services
                                                                             school committee

                                                                         clients                providers




Source: Authors.
WHAT IS SCHOOL-BASED MANAGEMENT?   15



How School-Based Management                        instance, in the United States, many schools
Can Increase Participation and                     are locally controlled in the sense that a
                                                   school board of local residents officially sets
Improve School Outcomes
                                                   policy, but there may be no parental par-
Unlike in developed countries where SBM            ticipation in these schools. In some cases,
is introduced explicitly to improve students’      wealthy individuals in a community may be
academic performance, how school decen-            members of a school council simply because
tralization will eventually affect student         they financially support the school.
performance in developing countries is less            Particularly in developed countries,
clear. This section tries to define the ways in     parental participation as members of school
which SBM can increase participation and           councils or of the group that is implement-
transparency and improve school outcomes.          ing SBM is distinct from community partic-
    First, the SBM model must define exactly        ipation. However, in developing countries,
which powers are vested in which individu-         in particular in isolated small or rural com-
als or committees and how these powers are         munities, parental participation tends to be
to be coordinated to make the plan work-           synonymous with community participation,
able within both the school culture and            since in these small communities almost
the available resources. However, the struc-       everybody has a family member in school.
ture of authority needs to remain flexible              The expectation underlying SBM is that
enough to enable school managers to deal           greater parental involvement will mean that
with any unexpected events, which always           schools will be more responsive to local
seem to emerge during implementation.              demands (for example, for better teaching
    Second, the success of SBM requires the        methods or more inputs) and that deci-
support of the various school-level stake-         sions will be taken in the interests of chil-
holders, particularly of teachers (Cook,           dren rather than adults. A further hope is
2007). Also vital to the success of SBM is         that involved parents will become unpaid or
for school principals to support the decen-        minimally paid auxiliary staff who will help
tralization reform (De Grauwe, 2005). This         teachers in classrooms and with other minor
is not a foregone conclusion, as principals        activities (as happens, for instance, in the
will remain personally accountable for the         AGES program in Mexico). Furthermore,
performance of their school but will no lon-       even if parents are too busy working to help
ger have complete control over its manage-         in the classroom, they can still encourage
ment. In effect, they are being asked to give      their children to do their homework and to
up some authority without a corresponding          show them, in this and other ways, that their
decrease in personal accountability. Once          family really values schooling and academic
SBM is in place, principals can no longer          achievement. Since parents are networked
blame the policies of the school district          in various ways with community leaders,
when things go wrong.                              the further hope is that parental support for
    The support of both local and national         SBM will encourage local community lead-
governments is also required. SBM by defini-        ers to put schools higher on their political
tion requires these governments to surrender       agendas and thus provide the schools with
some power and authority to the school level,      more material resources.
but they retain the right and ability to reverse       Once the nexus of autonomy-participation
their earlier decision in favor of SBM if they     and accountability has been defined and a
feel their power is being usurped.                 realistic management plan has been drawn
    The final and most important source of          up that has the support of all stakeholders,
necessary support is from parents and other        then it becomes possible to expect better
community members. It is important, how-           school outcomes. Thereafter, the hope is
ever, to distinguish between parents and           that the school climate will change as the
other community members. While parents             stakeholders work together in a collegial
are always part of the community that sur-         way to manage the school. However, there
rounds a school, school councils do not            is little evidence that this really happens
have to include parents as members. For            in practice. Also, the possibility exists that
16   WHAT IS SCHOOL-BASED MANAGEMENT?



                     teachers and principals will come to resent      the issue that there may be no culture of
                     being constantly monitored by parents and        accountability within communities, mean-
                     school council members, which will cause         ing that no one would think to question
                     relations within the school to deteriorate.      any actions taken by the group running
                         At the same time, the teaching climate       the school (De Grauwe, 2005). This can
                     of a school is predicated on, among many         be a problem in places where the teacher
                     other factors, how motivated teachers are to     is regarded as the ultimate authority by the
                     teach well, whether they know how to teach       virtue of being the only “highly” qualified
                     well, how good the various curricula are,        individual in a community. Finally, those
                     how eager pupils are to learn, and how much      given the responsibility for managing the
                     parents actually support their children’s        school may not have the capacity to do
                     learning in whatever ways are practical for      so, which points up the need to build the
                     them. Any school that wants to improve its       capacity of education stakeholders at the
                     academic record will have to work actively       grassroots level to ensure that SBM reforms
                     on some or all of these factors. Sometimes,      do not fail in their execution.
                     the obstacles to improving the quality of            These caveats help to strengthen our
                     instruction are motivational, sometimes          understanding of the pattern of SBM in
                     they are cognitive in the sense of what teach-   developing countries (as discussed above). In
                     ers know, and sometimes they are social in       particular, the caveats strengthen the notion
                     the sense of petty personal matters that can     that the specific type of SBM introduced in
                     prevent teachers from behaving profession-       any given country depends (or should ide-
                     ally. Ideally, under SBM, because those who      ally depend) on the political economy of the
                     run the school are intimately acquainted         particular country. For instance, strong SBM
                     with the individuals who work there, they        reforms have been introduced, and have
                     will be able to identify the specific problems    been quite successful, in those countries
                     that need to be fixed and use their authority     where communities have been forced by
                     to find and implement solutions.                  some calamity such as war or a natural disas-
                         Some caveats must be mentioned about         ter to come together as a group to find ways
                     SBM. Decentralization or devolution does         to deliver basic services, including education
                     not necessarily give more power to the           (as in the Central American countries).
                     general public because it is susceptible to
                     being captured by elites. As for the rela-
                     tionship between decentralization, pro-          Conclusions
                     poor growth, and reduced corruption,             While SBM is conceptually clear, there are
                     the evidence is mixed (see, for instance,        many ways in which its components can be
                     Alderman, 1998; Faguet, 2001; and Fisman         combined and implemented. Pragmatically,
                     and Gatti, 2002). Bardhan and Mookherjee         this makes SBM a concept of only mod-
                     (2000 and 2006) and Bardhan (2002) sug-          est entitivity, in other words, a concept that
                     gest that there may be numerous reasons          cannot have a unique form in all the places
                     why local control over resource alloca-          where it is implemented. There are numer-
                     tion or decision-making may not yield the        ous ways to combine different degrees of
                     desired outcomes. First, local democracy         autonomy, participation, and accountability
                     and political accountability is often weak       to create a particular reform. Each variation
                     in developing countries and can lead to          has to be appropriate for the particular cul-
                     capture of governance—at the various             ture and politics of the country in question.
                     levels—by elite groups. Second, in more          The difficulties of designing the ideal reform
                     traditional and rural areas with a history       for a given set of circumstances have not
                     of feudalism, the poor or minorities may         deterred countries from adopting SBM. Most
                     feel the need for a strong central author-       countries have adopted SBM to increase the
                     ity to ensure that services are delivered to     participation of parents and communities
                     them and not just to the more powerful           in schools, or to empower principals and
                     local citizens. Third, and related to this, is   teachers, or to raise student achievement
WHAT IS SCHOOL-BASED MANAGEMENT?   17



levels, or, by devolution of authority, to        school management? What about the larger
create accountability mechanisms to make          community? And is there a difference in
the decision-making process more trans-           impacts by countries’ levels of develop-
parent. In any case, the hope is that giving      ment? Does it matter if the form of SBM is
power to the people who are close to the          strong or weak? Does the number and type
core of the service will increase the efficiency   of functions devolved to school managers
and improve the quality of the service. This      make a difference to the outcomes? Does it
report has focused on the concept of SBM          matter which group is given the decision-
in its different forms and the conceptual         making authority and over what functions?
framework for understanding it. The few              Also, more cost-benefit analysis is needed.
rigorous empirical studies that have ana-         As introduced in developing countries, SBM
lyzed to what extent SBM can measure up           appears to be a relatively inexpensive initia-
to the claims of its proponents are reviewed      tive since it constitutes a change in the locus
in World Bank (2007a).                            of decision-making and not necessarily in
   The costs of reform are likely to be smaller   the amount of resources in the system. If
than the benefits, thus increasing the appeal      the few positive impact evaluations are true,
of the reform. Many SBM reforms have              then SBM is a very cost-effective initiative.
multiple goals, which include participation       For example, in Mexico, the rural school-
as an outcome rather than a way to achieve        based management program is estimated
a goal such as improving learning outcomes.       to cost about $6 per student, which, in unit
Other SBM reforms have aimed to encour-           cost terms, is only about 8 percent of pri-
age parental interest in the school as a way to   mary education unit expenditures.
supplement its recurrent cost financing. It is        Another element that will need more
important to keep the goals of the program        analysis as the study of SBM reforms evolves
clear, to ensure that adequate resources go       over time are political economy issues, such
into the program to fulfill its specific goals,     as the roles played by teachers’ unions and
and to build the necessary capacity at all        political elites, and issues of governance.
levels. Complex reforms with multiple goals       SBM, like any other kind of reform, requires
and limited resources in a constrained envi-      some level of political support, which may
ronment can be very difficult to implement.        be more important than the technical merit
   Because of the dearth of widespread evi-       of the planned reform in the success or fail-
dence on the impact and effectiveness of          ure of a strong SBM reform. The extent to
SBM in practice, we still have a number of        which a shared vision is a key element of
questions that must go unanswered until           different types of SBM reforms is an impor-
more evidence is available. The increasing        tant future research issue. However, teach-
number of evaluations going on at pres-           ers and their unions may want to resist any
ent—in, among other places, Indonesia,            SBM reforms that give parents and commu-
Kenya, Nepal, Pakistan, and Sri Lanka—will        nity members more power. How they will
teach us a lot about the effectiveness of SBM     react to the reform is a crucial factor in its
in various contexts. As the knowledge base        eventual success or failure.
grows, more attention needs to be given to           In general, there are a number of steps
the specific outcomes that are produced by         that national governments can take to
different forms of SBM. For example, do           increase the probability that SBM reforms
administrative control SBMs work better           will succeed. First, central governments
than, say, professional control SBMs, and in      can make local education authorities more
what contexts? Does more autonomy need            accountable by requiring them to involve
to be devolved to the school level to improve     all school stakeholders in their discus-
intermediate and long-term outcomes?              sions and to use their feedback to design
What sort of accountability arrangements          policies and interventions that meet local
work best and under what conditions?              needs. Meanwhile, national governments
What role do parents play in practice?            should design prospective impact evalu-
Do they need to be active participants in         ations of new programs before they are
What  is school based management
What  is school based management
What  is school based management
What  is school based management
What  is school based management
What  is school based management

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What is school based management

  • 1.
  • 3.
  • 4. What Is School-Based Management? November 2007 Education Human Development Network THE WORLD BANK Washington, DC
  • 5. © 2008 The International Bank for Reconstruction and Development / The World Bank 1818 H Street NW Washington DC 20433 Telephone: 202-473-1000 Internet: www.worldbank.org E-mail: feedback@worldbank.org All rights reserved 1 2 3 4 5 10 09 08 07 This volume is a product of the staff of the International Bank for Reconstruction and Development / The World Bank. The findings, interpretations, and conclusions expressed in this volume do not necessarily reflect the views of the Executive Directors of The World Bank or the governments they represent. The World Bank does not guarantee the accuracy of the data included in this work. The boundaries, colors, denominations, and other information shown on any map in this work do not imply any judgement on the part of The World Bank concerning the legal status of any territory or the endorsement or acceptance of such boundaries. Rights and Permissions The material in this publication is copyrighted. Copying and/or transmitting portions or all of this work without permission may be a violation of applicable law. The International Bank for Reconstruction and Development / The World Bank encourages dissemination of its work and will normally grant permission to reproduce portions of the work promptly. For permission to photocopy or reprint any part of this work, please send a request with complete information to the Copyright Clearance Center Inc., 222 Rosewood Drive, Danvers, MA 01923, USA; telephone: 978-750-8400; fax: 978-750-4470; Internet: www.copyright.com. All other queries on rights and licenses, including subsidiary rights, should be addressed to the Office of the Publisher, The World Bank, 1818 H Street NW, Washington, DC 20433, USA; fax: 202-522-2422; e-mail: pubrights@worldbank.org. Cover photos, left to right: World Bank/Alfredo Srur, World Bank/Eric Miller, World Bank/Cart Carnemark
  • 6. Contents Preface vii Acknowledgments ix Introduction 1 School-Based Management Defined 2 The Theory behind School-Based Management 4 A Few Caveats 4 A Typology of School-Based Management 5 Toward a Conceptual Framework for Analyzing School-Based Management 12 How School-Based Management Can Increase Participation and Improve School Outcomes 15 Conclusions 16 References 18 Box 1 The Modest Entitivity of School-Based Management 6 Figures 1 Classification of School-Based Management Reforms Implemented in Various Countries 7 2 The Autonomy-Participation Nexus 9 3A The Accountability Framework in the World Development Report 2004 14 3B The Accountability Framework in School-Based Management 14 Tables 1 School-Based Management in World Bank–Financed Education Projects (Fiscal years 2000–2006) 2 2 Various Functions for which Responsibility Is Devolved in Select Countries 3 3 Selective List of Countries with School-Based Management Reforms 10 v
  • 7.
  • 8. Preface School-based management (SBM) has become a very popular movement over the past decade. Our SBM work program emerged out of a need to define the concept more clearly, review the evidence, support impact assessments in various countries, and provide some initial feedback to teams preparing education projects. During first phase of the SBM work program, the team undertook a detailed stocktaking of the existing literature on SBM. At the same time we identified several examples of SBM reforms that we are now supporting through ongoing impact assessments. An online toolkit providing some general principles that can broadly be applied to the implementation of SBM reforms has been developed and can be accessed on http://www.worldbank.org/education/economicsed. See companion piece: What Do We Know About School-Based Management? vii
  • 9.
  • 10. Acknowledgments This report was prepared by a team consisting of Harry Anthony Patrinos (Task Team Leader), Tazeen Fasih, Felipe Barrera, Vicente A. Garcia-Moreno, Raja Bentaouet-Kattan, Shaista Baksh, and Inosha Wickramasekera. Significant contributions were received from Thomas Cook, Carmen Ana Deseda, Paul Gertler, Marta Rubio-Codina, Anna Maria Sant’Anna, and Lucrecia Santibañez. Fiona Mackintosh provided excellent editing of the content and Victoriano Arias formatted the document. The team received very useful feedback from Ruth Kagia and Robin Horn. The peer reviewers for this task were Luis Benveniste and Shantayanan Devarajan. Excellent comments were received for an informal, virtual review from Erik Bloom. During the authors’ workshop, held on March 6–7, 2007, excellent seminars were delivered by Lorenzo-Gomez Morin (formerly Under-Secretary of Basic Education, Mexico) and Thomas Cook (Professor, Northwestern University). The team received excellent feedback from all participants, including Amit Dar, Shantayanan Devarajan, Ariel Fiszbein, Robin Horn, Dingyong Hou, Emmanuel Jimenez, Ruth Kagia, Elizabeth King, Maureen Lewis, Mamta Murthi, Michelle Riboud, Halsey Rogers, Leopold Sarr, Raisa Venalainen, and Christel Vermeersch. Thoughtful comments were received at the concept paper stage from the peer reviewers as well as from Erik Bloom, Bong Gun Chung, Emanuela di Gropello, Ariel Fiszbein, April Harding, Elizabeth King, Heather Layton, Benoit Millot, Michael Mills, Kouassi Soman, Emiliana Vegas, and Raisa Venalainen. During an Education Sector Board meeting, the team received useful comments from Martha Ainsworth, Regina Bendokat, Michelle Riboud, and Jee-Peng Tan. The report was discussed during a decision meeting chaired by Nicholas Krafft (Director, Network Operations, Human Development Network) in June 2007. Written comments were received from Helen Abadzi, Regina Bendokat, Luis Benveniste, Barbara Bruns and Shantayanan Devarajan. ix
  • 11.
  • 12. Introduction SBM is that decentralizing decision-making Despite the clear commitment of govern- authority to parents and communities fosters ments and international agencies to the demand and ensures that schools provide education sector, efficient and equitable the social and economic benefits that best access to education is still proving to be reflect the priorities and values of those local elusive for many people around the world. communities (Lewis, 2006; and Leithwood Girls, indigenous peoples, and other poor and Menzies, 1998). Education reforms in and marginalized groups often have only Organisation for Economic Co-operation limited access to education. These access and Development (OECD) countries tend to issues are being addressed with great com- share some common characteristics of this mitment in international initiatives, such kind, including increased school autonomy, as Education for All, in which resources are greater responsiveness to local needs, and being channeled to low-income countries the overall objective of improving students’ to help them to achieve the Millennium academic performance (OECD, 2004). Most Development Goals (MDGs) for educa- countries whose students perform well in tion. However, even where children do have international student achievement tests give access to educational facilities, the quality local authorities and schools substantial of education that is provided is often very autonomy to decide the content of their cur- poor. This has become increasingly appar- riculum and the allocation and management ent in international learning tests such as of their resources. Trends in International Mathematics and An increasing number of developing Science Study (TIMSS), Progress in Inter- countries are introducing SBM reforms national Reading Literacy Study (PIRLS), aimed at empowering principals and teach- and Programme for International Student ers or at strengthening their professional Assessment (PISA), in which most of the motivation, thereby enhancing their sense students from developing countries fail to of ownership of the school. Many of these excel. There is evidence that merely increas- reforms have also strengthened parental ing resource allocations will not increase involvement in the schools, sometimes by the equity or improve the quality of educa- means of school councils. Almost 11 percent tion in the absence of institutional reforms of all projects in the World Bank’s education (Hanushek and Woessmann, 2007). portfolio for fiscal years 2000–06 supported Governments around the world are intro- school-based management, a total of 17 ducing a range of strategies aimed at improv- among about 157 projects (see Table 1). This ing the financing and delivery of education represents $1.74 billion or 23 percent of the services, with a more recent emphasis on Bank’s total education financing. improving quality as well as increasing The majority of SBM projects in the Bank’s quantity (enrollments) in education. One current portfolio are in Latin American and such strategy is to decentralize education South Asian countries, including Argentina, decision-making by increasing parental and Bangladesh, Guatemala, Honduras, India, community involvement in schools—which Mexico, and Sri Lanka. In addition, a number is popularly known as school-based man- of current and upcoming projects in the agement (SBM). The argument in favor of Africa region have a component focused on 1
  • 13. 2 WHAT IS SCHOOL-BASED MANAGEMENT? Table 1 School-Based Management in World Bank–Financed Education Projects of increasing the access of the poor to better (Fiscal years 2000–2006) quality education, it is by no means sufficient. The SBM approach aims to improve service Total SBM % delivery to the poor by increasing their choice Education projects (number) 157 17 10.8 and participation in service delivery, by giving citizens a voice in school management Education lending ($billion) 7.6 1.7 22.9 by making information widely available, and by strengthening the incentives for schools to deliver effective services to the poor and by strengthening school-level committees and penalizing those who fail to deliver. SBM. There are also two Bank-supported SBM projects in Europe and Central Asia (in the former Yugoslav Republic of Mace- School-Based Management donia and in Serbia and Montenegro) and Defined one each in East Asia and the Pacific (the SBM is the decentralization of authority Philippines), and in the Middle East and from the central government to the school North Africa (Lebanon). level (Caldwell, 2005). In the words of Malen The few well-documented cases of SBM et al. (1990), “School-based management implementation that have been subject to can be viewed conceptually as a formal alter- rigorous impact evaluations have already ation of governance structures, as a form of been reviewed elsewhere (World Bank, decentralization that identifies the individ- 2007a). In this paper, we focus on the con- ual school as the primary unit of improve- cept of SBM and its different forms and ment and relies on the redistribution of dimensions and present a conceptual frame- decision-making authority as the primary work for understanding it. We define SBM means through which improvement might broadly to include community-based man- be stimulated and sustained.” agement and parental participation schemes Thus, in SBM, responsibility for, and but do not explicitly include stand-alone, or decision-making authority over, school one-off, school grants programs that are not operations is transferred to principals, meant to be permanent alterations in school teachers, and parents, and sometimes to management. students and other school community mem- SBM programs lie along a continuum bers. However, these school-level actors have in terms of the degree to which decision- to conform to or operate within a set of making is devolved to the local level. Some policies determined by the central govern- devolve only a single area of autonomy, ment. SBM programs exist in many different whereas others go further and devolve the forms, both in terms of who has the power power to hire and fire teachers and author- to make decisions and in terms of the degree ity over substantial resources, while at the of decision-making that is devolved to the far end of the spectrum there are those school level. While some programs transfer that encourage the private and community authority only to principals or teachers, management of schools as well as allow par- others encourage or mandate parental and ents to create schools. Thus, there are both community participation, often as members strong and weak versions of SBM based on of school committees (or school councils how much decision-making power has been or school management committees). In transferred to the school. general, SBM programs transfer authority The World Bank’s World Develop- over one or more of the following activities: ment Report 2004 (WDR 2004) presented budget allocation, the hiring and firing of a conceptual framework for SBM (World teachers and other school staff, curriculum Bank, 2003a). The WDR argues that school development, the procurement of textbooks autonomy and accountability can help to and other educational material, infrastruc- solve some fundamental problems in edu- ture improvements, and the monitoring cation. While increasing resource flows and and evaluation of teacher performance and support to the education sector is one aspect student learning outcomes (see Table 2).
  • 14. Table 2 Various Functions for which Responsibility Is Devolved in Select Countries Florida EDUCO, PRONADE, PROHECO, ASP, PEC, AGES, (Monroe New York DSSP, COGES, FPESP, Council Functions El Salvador Guatemala Honduras Nicaragua Mexico Mexico Brazil Chicago County) (Rochester) Australia New Zealand Mozambique Niger Kenya Personnel Management Paying staff salaries * * * * * * Establishing incentives * * * for teaching staff Hiring/firing teaching * * * * * * * * * * staff (some) Hiring/firing * * * * administrative staff (some) Supervising and * * * * * * evaluating teachers Funding teacher * * training Pedagogy Setting classroom * * hours by subject Selecting some * * * * * * textbooks/curriculum Method of instruction * * * School calendar * * Maintenance and Infrastructure Building/maintaining * * * * * * * * school Buying school material * * * * * * * * * * Budget Budget oversight * * * * * * * * * Budget allocation * * * * * * * Establishing school fee * * Monitoring and Evaluation Administrative * * * * activities Pedagogical decisions * * * WHAT IS SCHOOL-BASED MANAGEMENT? Note: Adapted from di Gropello (2006). Source: Authors’ compilation from relevant literature. 3
  • 15. 4 WHAT IS SCHOOL-BASED MANAGEMENT? The Theory behind School-Based the central government always plays some Management role in education, and the precise definition of this role affects how SBM activities are Good education is not only about physical conceived and implemented. inputs, such as classrooms, teachers, and SBM in almost all of its manifestations textbooks, but also about incentives that lead involves community members in school to better instruction and learning. Educa- decision-making. Because these community tion systems are extremely demanding of the members are usually parents of children managerial, technical, and financial capac- enrolled in the school, they have an incen- ity of governments, and, thus, as a service, tive to improve their children’s education. education is too complex to be efficiently As a result, SBM can be expected to improve produced and distributed in a centralized student achievement and other outcomes fashion (King and Cordeiro-Guerra, 2005; as these local people demand closer moni- and Montreal Economic Institute, 2007). toring of school personnel, better student Hanushek and Woessmann (2007) suggest evaluations, a closer match between the that most of the incentives that affect learn- school’s needs and its policies, and a more ing outcomes are institutional in nature, and efficient use of resources. For instance, they identify three in particular: (i) choice although the evidence is mixed, in a num- and competition; (ii) school autonomy; and ber of diverse countries, such as Papua New (iii) school accountability. The idea behind Guinea, India, and Nicaragua, parental choice and competition is that parents who participation in school management has are interested in maximizing their children’s reduced teacher absenteeism (for a detailed learning outcomes are able to choose to discussion see Patrinos and Kagia, 2007; and send their children to the most productive Karim et al., 2004). (in terms of academic results) school that SBM has several other benefits. Under they can find. This demand-side pressure on these arrangements, schools are managed schools will thus improve the performance more transparently, thus reducing opportu- of all schools if they want to compete for nities for corruption. Also, SBM often gives students. Similarly, local decision-making parents and stakeholders opportunities to and fiscal decentralization can have posi- increase their skills. In some cases, training tive effects on school outcomes such as test in shared decision-making, interpersonal scores or graduation rates by holding the skills, and management skills is offered to schools accountable for the “outputs” that school council members so that they can they produce. The World Development become more capable participants in the Report 2004, Making Services Work for Poor SBM process (Briggs and Wohlstetter, 1999) People, presents a very similar framework, in and at the same time benefit the commu- that it suggests that good quality and timely nity as a whole. service provision can be ensured if service providers can be held accountable to their clients (World Bank, 2003a). In the case of A Few Caveats the education sector, this would mean stu- Notwithstanding the basic theory of SBM, dents and their parents. no theorist disputes the interdependence of In the context of developed countries, governments, school administration, teacher the core idea behind SBM is that those classroom behavior, and, in most cases, who work in a school building should have parental attitudes. So by definition, putting greater control of the management of what SBM into practice involves ensuring that goes on in the building. In developing coun- all of these actors work together in a system tries, the idea behind SBM is less ambitious, of mutual dependence. However, devolv- in that it focuses mainly on involving com- ing power to the school level means that munity and parents in the school decision- some groups outside of the school, such as making process rather than putting them district or local education offices, are likely entirely in control. However, in both cases, to lose some of their power, thus changing
  • 16. WHAT IS SCHOOL-BASED MANAGEMENT? 5 the power dynamics within each school. For By making the school the centerpiece of instance, this might mean that teachers have educational policy change, SBM does not to surrender some control over how they assume that the roles played by either the run their classrooms or that local education government or by individual teachers will be offices lose control over funds and, hence, negligible. Public schools will always exist in the power that comes with that. Thus, des- some larger policy and administrative con- cribing SBM in terms of the transfer of text that affects their operations. The key is powers will inevitably make it difficult to to identify exactly what the government’s implement because, while some stakeholders role in decision-making should be. will gain, others will lose. This can be exac- erbated by the fact that the powers that are A Typology of School-Based most commonly devolved to the school level Management are those that matter most to schools, such SBM has been introduced in countries as as its administration (budgets and person- nel), its pedagogy (curriculum and teaching diverse as New Zealand, the United States, practices), and its external relations (with the United Kingdom, El Salvador, Nicaragua, governments and the local community). As Guatemala, the Netherlands, Hong Kong more decision-making reverts to school staff, (SAR), Thailand, and Israel. However, these parents, and local community members, it is SBM reforms have been far from uniform central and local government officials who and have encompassed a wide variety of dif- are most likely to lose the authority that ferent approaches. As the definition of SBM comes with making budgetary decisions and reflects, it is a form of decentralization that with hiring and firing personnel, and many makes the school the centerpiece of educa- are likely to resent the loss. For instance, in tional improvement and relies on the redis- Chicago, decision-making authority over tribution of responsibilities as the primary school management was transferred to local way to bring about these improvements. school councils consisting of the principals, This definition leaves plenty of room for teacher representatives, parents, and local interpretation, and the reality is that there community members (Cook et al., 2000; are now many different kinds of SBM being implemented. SBM reforms are shaped by and Abu-Duhou, 1999). In some cases, local the reformers’ objectives and by broader community members took over one or more national policy and social contexts. school councils and then proceeded to use SBM approaches differ in two main them for their own political ends (such as ways: the “who,” that is, to whom the increasing community control over city “decision-making authority” is devolved, resources and their say in non-educational and the “what,” that is, the degree of auton- matters) rather than for the education of chil- omy that is devolved. This is what we call the dren. As a result, the mayor ended the SBM autonomy-participation nexus. The various experiment by reclaiming authority and combinations of these two dimensions make budgets and thus essentially making the local almost every SBM reform unique. The South- school councils redundant (Cook, 2007). west Educational Development Laboratory Also, SBM often requires teachers to play (http://www.sedl.org) in the United States has greater roles in the governance and manage- an inventory of more than 800 SBM models ment of the schools where they teach. While (Rowan et al., 2004), and about 29 of them this enlarges the scope of their job, it also have been evaluated at least once (Borman requires more time and energy from them et al., 2003). Cook (2007) explains SBM as a and can sometimes limit their traditional construct of modest entitivity, in other words, freedom to do whatever they want inside the a model that cannot have a unique form in classroom. Not all teachers appreciate having all of the places in which it is implemented to take on additional managerial roles and (see Box 1), which means that SBM reforms responsibilities, even when these changes around the world are inevitably different from are marginal (Cook, 2007; Wylie, 1996; and each other. In the discussion that follows, Whitty et al., 1998).
  • 17. 6 WHAT IS SCHOOL-BASED MANAGEMENT? BOX 1. The Modest Entitivity of School-Based Management In 1999, the United States Congress passed a Comprehensive School Reform Act, which outlined the 11 components of an autonomous local school. However, nobody argues that all of these 11 components must be in place for a school to be considered as having adopted either comprehensive school reform (CSR) or school-based management (SBM). Nor has anyone specified a minimum or core number of attributes needed for a school to qualify for either label. However, it is obvious that as more of these components are included in an SBM plan, the more radical will be the organizational change being adopted. The reality in the U.S. is that, to varying degrees, schools can and do pick and choose among these components. Depending on the school, one component can either be central or peripheral to their school’s strategic plan, and it may be put into practice as its inventor intended, or be adapted in ways that the inventor may not recognize or like. Given all of the possible combinations of these com- ponents, it is clear that there are thousands of different ways to put together an SBM plan, and how this is done can have important consequences for the school and for the reform as a whole. A school may choose to make fundamental changes to all of its administrative, pedagogical, and external relations functions or to change just a few of them. The key decision-making authority may stay with the principal, or be shared with teachers, or shared with teachers, parents, and other community representatives. The new decision-makers might choose as their major goal to modify the curriculum, or to improve students’ social behavior, or improve students’ academic performance, or reduce teacher turnover, or all the above. Performance monitoring may be central, peripheral, or nonexistent; and if it exists, it may require quantitative data or just informal feedback. Parents may be asked to perform many school roles or be involved only tangentially, and many parents may be involved or just a few. The point is not just that each of the 11 components can each be made operational in multiple ways but also that each component can be combined in literally thousands of ways across all of the variants of all of the other components. The net result is that, whatever the achieved theoretical con- sensus about SBM, it still has modest entitivity at the school level. It is not devoid of all entitivity since the core concept can always be indexed as the degree to which change occurs in the locus of decision- making favoring the whole-school level. However, the context in which SBM is put into practice is so variable that one school’s SBM is unlikely to look like another’s. Source: Cook 2007. we explore the main forms taken by SBM, but which schools have only limited autonomy, this is by no means an exhaustive typology. usually over areas related to instructional methods or planning for school improve- ment, as in the quality schools program in The Autonomy Continuum Mexico (the Programa Escuelas de Calidad The SBM programs lie along a continuum or PEC) (Skoufias and Shapiro, 2006; and of the degree to which decision-making is Karim et al., 2004). When school councils devolved to the local level—from limited start serving an advisory role, such as in autonomy, to more ambitious programs Prince William County in Virginia (Drury that allow schools to hire and fire teachers, and Levin, 1994) or in Edmonton, Canada to programs that give schools control over (Wohlstetter and Mohrman, 1996; and substantial resources, to those that promote Abu-Duhou, 1999), this can be classified private and community management of as a “moderate” reform. As these councils schools and those that may eventually allow become more autonomous—receiving parents to create their own schools. Figure 1 funds directly from the central or other depicts this continuum and presents some of relevant level of government (for example, the countries that have implemented SBM lump-sum funding or grants) and hiring reforms across this continuum of “weak” to and firing teachers and principals and set- “strong” reforms. It should be noted, how- ting curricula—this is a much stronger type ever, that we do not use the terms “weak” of SBM reform. Schools like these can be and “strong” to classify any SBM system found in El Salvador (di Gropello, 2006) as better as, or worse than, any other but and New Zealand (Wylie, 1996). At the end simply to define the degree of autonomy of the continuum are local public educa- awarded to the school level. For instance, tion systems in which parents have com- we define “weak” SBM reforms as those in plete choice and control over all educational
  • 18. Figure 1 Classification of School-Based Management Reforms Implemented in Various Countries WEAK MODERATE SOMEWHAT STRONG STRONG VERY STRONG/1 system is limited autonomy school councils councils have …and control parental or …and choice decentralized to states over school affairs have been autonomy to substantial community models, in which or localities, but mainly for planning established but hire/fire teachers resources (e.g., control of parents or others individual schools and instruction serve only and principals, and lump-sum schools… can create a school have no autonomy advisory role set curricula… funding) Virginia (US) Argentina Mexico Canada Chicago New UK Netherlands Chile Czech Rep. Brazil Florida New York Zealand proposal Thailand Spain El Salvador Honduras Nicaragua Guatemala Australia Israel/2 Hong Kong Cambodia/3 /1 These represent ratings in the continuum of autonomy and authority vested in schools by the various types of SBM reforms. /2 Israeli schools have autonomy over their budgets. Locally controlled school budgets represent a small fraction of total public expenditures, because most expenditures are controlled and made by the central government. There are no school councils or parent associations with any decision-making authority. /3 Cambodian schools in the EQIP program receive cash grants and include parents and school staff in decision-making, but school councils have not been formally established. Source: Authors’ compilation from relevant literature. WHAT IS SCHOOL-BASED MANAGEMENT? 7
  • 19. 8 WHAT IS SCHOOL-BASED MANAGEMENT? decisions, where schools are stand-alone units, Balanced Control SBM balances decision- and where all decisions concerning schools’ making authority between parents and teach- operational, financial, and educational man- ers, who are the two main stakeholders in agement are made by the school councils any school. Its aims are to take advantage of or school administrators. In these cases, teachers’ detailed knowledge of the school to parents or any other community members improve school management and to make can even establish fully autonomous pub- schools more accountable to parents. licly funded private schools, as in Denmark The administrative control model can and the Netherlands, and, in a few cases, never exist in its pure form since principals fully autonomous public (charter) schools, can never operate on their own in practice. as in some U.S. states (Abu-Duhou, 1999) Principals need other people to work for and in the United Kingdom. It is interesting them and to help them to make decisions to note that, to some extent, parents have a for the school. Existing models of SBM similar degree of autonomy and choice in around the world are generally a blend of both private schools and in publicly funded, the four models described above. In most fully autonomous schools. cases, power is devolved to a formal legal entity in the form of a school council or school management committee, which The Autonomy-Participation Nexus consists of teachers as well as the principal. The other dimension is who gets the In nearly all versions of SBM, community decision-making power when it is devolved representatives also serve on the committee to the school level. In a simple world, the or group. As a result, school personnel can following four models would be sufficient to get to know the local people to whom they define who is invested with decision-making are ultimately accountable, and are thus power in any SBM reform (Leithwood and more likely to take local needs and wishes Menzies, 1998): administrative control; pro- into account when making decisions in the fessional control; community control; and knowledge that local residents can monitor balanced control. what the school professionals are doing to Administrative Control SBM devolves bring about change. Although community authority to the school principal. This involvement can improve program plan- model aims to make each school more ning and implementation in these ways, accountable to the central district or board occasionally school personnel involve com- office. The benefits of this kind of SBM munity members only superficially in a way include increasing the efficiency of expen- that does not complicate the lives of prin- ditures on personnel and curriculum and cipals and teachers (World Bank, 2007b; making one person at each school more and Cook, 2007). Parents and community accountable to the central authority. members have roles to play in SBM, but Professional Control SBM devolves the these roles are not universally clear and main decision-making authority to teach- not always central. However, in some cases, ers. This model aims to make better use the legal entity that has the main author- of teachers’ knowledge of what the school ity to implement SBM is a parents’ council, needs at the classroom level. Full partici- though they cannot operate successfully pation in the decision-making process can without the support of teachers and the also motivate teachers to perform better principal. and can lead to greater efficiency and effec- The autonomy-participation nexus defines tiveness in teaching. the essence of an SBM reform. Figure 2 uses a Community Control SBM devolves the few of the more popular SBM reforms around main decision-making authority to parents the world to illustrate this nexus. or the community. Under this model, teach- The AGES program in Mexico gives mini- ers and principals are assumed to become mal autonomy to school councils, which more responsive to parents’ needs. Another are run mainly by parents (Gertler et al., benefit is that the curriculum can reflect 2006). Thus, in Figure 2, it lies close to the local needs and preferences. X axis, that is, with little autonomy given to
  • 20. WHAT IS SCHOOL-BASED MANAGEMENT? 9 parents. On the other hand, New Zealand Figure 2 The Autonomy-Participation Nexus can be seen as being highly autonomous, with most of the decision-making power lying with parents (Wylie, 1996). Another Netherlands New Zealand extreme is the Netherlands, which in 1985 Chicago, devolved decision-making power to school USA principals to make schools more efficient. At the same time, parents in the Netherlands Guatemala can mandate the creation of a new school to meet their own specific cultural and religious El Salvador needs. The city of Chicago in the United Autonomy States is a good example of a school system in which combinations of community mem- bers, teachers, and principals have been given a high level of autonomy (Cook et al., 2000). Mozambique The Autonomy-Participation- Accountability Nexus Mexico PEC There is another link to the autonomy- Mexico participation chain—accountability. In AGES a number of countries, one of the main objectives of introducing SBM is to make schools more accountable and their man- principal teacher community/ combination agement more transparent. Anderson (2005) parents has suggested that there are three types Participation of accountability in SBM. Those who Source: Authors’ compilation from relevant literature. run schools must be: (i) accountable for adhering to rules and accountable to the education authorities; (ii) accountable for the school councils are accountable both to adhering to standards and accountable to their central education authorities (vertical their peers; and (iii) accountable for stu- accountability) and to the school commu- dent learning and accountable to the gen- nity and donors (horizontal accountability). eral public. SBM programs both strengthen If expanded, this program has the potential and simplify these types of accountability to reduce petty corruption, as documented by empowering those at the school level to in Transparency International (2005) and make decisions collectively, thus increas- Patrinos and Kagia (2007). As can be seen in ing the transparency of the process. Con- Table 3, a number of countries introduced sequently, students’ learning achievement SBM with the explicit goal of increasing and other outcomes are expected to improve accountability and increasing community as stakeholders at the school level can moni- and parental participation in the decision- tor school personnel, improve student making process. The accountability aspect evaluations, ensure a closer match between of SBM reforms has also been highlighted school needs and policies, and use resources in the WDR 2004 (World Bank, 2003a) as more efficiently. a way to strengthen accountability rela- By increasing transparency, SBM can tionships between the clients (parents and also reduce corruption. For instance, the students) and the service providers (teach- limited autonomy form of SBM in the PEC ers, principals, and the government). program in Mexico is credited with increas- Thus, by its very nature, SBM has the ing accountability and transparency as well potential to hold school-level decision- as with preventing and limiting corrupt makers accountable for their actions. How- practices in the management of educational ever, in many places, it may be necessary to funds (Karim et al., 2004). This is so because build the capacity of community members,
  • 21. 10 WHAT IS SCHOOL-BASED MANAGEMENT? teachers, and principals to create or augment list in Table 3 is not an exhaustive one since a culture of accountability. a large number of countries are experiment- ing with SBM at a project level, often with the World Bank’s support. In addition to School-Based Management Reforms those mentioned in the table, there are SBM around the World projects in Lesotho, Pakistan, Kenya, Para- As can be seen in Table 3, a wide range of guay, Serbia and Montenegro, and the for- countries have experimented with or intro- mer Yugoslav Republic of Macedonia. The duced SBM reforms. The impetus behind companion publication What Do We Know most of these reforms has been political, About School-Based Management (World financial, or a reaction to a natural disas- Bank 2007a) focuses on a subset of countries ter or civil conflict rather than educational. in Table 3 that have conducted some type of However, in all cases, the aim has also been impact evaluation and discussed the find- to address difficult management issues. The ings of these evaluations about the impact Table 3 Selective List of Countries with School-Based Management Reforms Country Date First Implemented Objectives/Motivation of Reform Type of SBM* Australia 1970s Increase efficiency through almost complete autonomy. Strong Canada 1970s (Edmonton) Increase parental and community participation in education and grant Moderate 1996 (Ontario) schools more autonomy. United States (Chicago, 1970s and 1980s Most reforms sought to increase efficiency, empower teachers, and Moderate to Florida, Virginia, New York, involve the community in schools. Some reforms (such as Chicago) made somewhat strong and others) improving student achievement an explicit objective. Brazil 1982 Increase efficiency in school management, more democratic and Moderate meritocratic process for electing school personnel, increase community and parent participation. Spain 1985 Democratize education. Somewhat strong United Kingdom 1988 Give schools financial autonomy, increase school effectiveness. Strong New Zealand 1990 Increase community autonomy and efficiency. Strong El Salvador 1991 Increase access in rural areas, encourage community participation, and Strong improve quality of schooling. Nicaragua 1991 Increase community participation, obtain financial resources beyond Strong government funding, and increase efficiency. Hong Kong 1991 Increase accountability, participatory decision-making, and school Strong effectiveness. Netherlands 1992 Empower school principals in order to increase efficiency. Very strong Czech Republic 1993 Make system more open, flexible, and democratic. Moderate Guatemala 1996 Increase access, decentralize educational decision-making, increase Strong community participation, and maintain linguistic diversity. Mexico (AGES) 1996 Increase parental participation in rural schools. Moderate Thailand 1997 Improve quality of education and increase the country’s competitiveness. Somewhat strong Mozambique 1997 Increase access to higher quality education through decentralized Moderate management and budget allocations. Israel 1997 Improve public school system, school management, monitoring, and Somewhat strong assessment. Cambodia 1998 Improve education. Somewhat strong Honduras 1999 Increase access in rural areas and encourage community participation. Strong Mexico (PEC) 2001 Improve educational quality by granting more autonomy to schools. Moderate * The classification of types of SBM is as follows: Very Strong – Full or almost full control of schools by councils, parents, or school administrators; full choice via possibility of creating new public schools (i.e., charters). Strong – High degree of autonomy given to school councils over budget, staffing, etc. and control over budgets (i.e., schools receive lump sum funding or grants). Somewhat strong – Councils have authority to hire and fire teachers and/or principals and set curricula but have more limited autonomy regarding finances and control of resources. Moderate – School councils have been established but serve mainly an advisory role or have limited autonomy for planning and strategic purposes. Weak – Public school system is decentralized to the municipal or regional level, but schools have virtually no autonomy to make any administrative or curricular decisions. Source: Authors’ compilation from relevant literature.
  • 22. WHAT IS SCHOOL-BASED MANAGEMENT? 11 of SBM on school outcomes a nd the chal- spread in terms of how it is implemented in lenges that analysts face given the limited practice, and both SBM and CSR focus on evidence base. devolving strategic planning to the school A particular pattern can be seen in the level, involving multiple groups in setting level of development in those countries the school’s goals, changing teachers’ peda- where SBM reforms have been introduced. gogic practices, and building stronger rela- SBM reforms of the strongest type have tions between the school and parents and been introduced and, to some extent, been the surrounding community. So CSR and successful (or rather sustainable) in achiev- SBM are close to being synonymous, espe- ing their goals in developed countries, such cially in practice. as New Zealand, Australia, and Spain, or In the United States, the popularity of in countries emerging from conflict situa- the concept of CSR eventually led to Congress tions, such as El Salvador and Nicaragua, or passing a Comprehensive School Reform a natural disaster, such as Honduras. Mean- Act in 1999. The Act outlined the 11 com- while, developing countries, such as Mexico, ponents of a locally autonomous school Brazil, and Pakistan are experimenting with (Borman et al., 2003; and Cook, 2007): the weaker forms of SBM. Does this pat- tern mean that certain community or social 1. Each school must adopt a model of SBM structures need to be in place to support that is known to be successful or has the strong SBM? Only rigorous impact evalu- promise of being so. This implies that a ations of SBM reforms in a wide range of number of empirically tested models of countries will be able to confirm or reject SBM already exist and that the major this claim, but these do not yet exist. task for a school is to select one from this list, but this is not the case in most The United States Model(s) of countries other than the U.S. School-Based Management 2. Proven methods of teaching, learning, Cook (2007) suggests that, in the United and management should be used in the States, the idea of SBM has been discussed schools, whether as part of the adopted since the 1960s (for a review, see Comer, CSR model or grafted onto it. It is not 1988). However, the idea really took off clear what “proven” means here, but in the U.S. in the 1990s, prompted by the the reference is nonetheless impor- Comprehensive School Reform (CSR) tant because the law implies that man- movement and the legislation to which it agement change is not sufficient for led. CSR makes three ideas central to the comprehensive school reform but that reform: (i) school change should be radi- changes in teaching and learning are cal rather than marginal, thus meriting also needed. the label “reform” rather than “change”; 3. The methods for teaching, learning, and (ii) to merit the label “comprehensive,” the management should be integrated into a reform should encompass the adminis- coherent package. trative, pedagogic, and external relations aspects of school life; and (iii) the reforms 4. There should be continual professional should be at the school level rather than development for staff. This component at the district level or the classroom level. acknowledges that changing the ethos of CSR has become more common than SBM a school is difficult. Principals and teach- in educational theory in the U.S., though ers need to be trained to do new things the two are closely related. The main dif- or to do old things in different ways. ference is that SBM can be construed nar- 5. Staff should support the SBM initiative. rowly to concern only specific aspects of One rationale for SBM is that if staff governance or administration. This is less (or their representatives) have a say in possible with CSR, which strongly implies deciding on school changes, this will broad and fundamental change. However, make them more supportive of those the narrower definition of SBM is not wide- changes.
  • 23. 12 WHAT IS SCHOOL-BASED MANAGEMENT? 6. Formal and informal responsibilities United States is that not all reforms can be should be distributed widely within each fully funded from the public purse. school. School principals have very dif- Nobody argues that all of these 11 com- ficult and stressful jobs and are called ponents must be in place for a school to be upon to make decisions throughout considered as having adopted CSR or SBM. their working days. One purpose of Nor has anyone specified a minimum or core SBM is to share decision-making within number of attributes needed to qualify for the school as well as to shift decision- either label. Nevertheless, it is obvious that making to the school. as more of these components are included in 7. Parents and the local community should an SBM plan, the more radical the organiza- be involved in the school. The assump- tional change it will make. However, looking tions here are that this will make teach- at the impressive list of components in the ers put the children’s welfare before U.S. model, it is likely to be difficult to rep- their own; that human, financial, and licate in developing countries. For instance, material resources will flow into the no developing country has a database of 29 school by virtue of the parental support; kinds of SBM, all of which have been evalu- and that more children will learn, both ated within their own political and cultural at home and in the community, that circumstances (Borman et al., 2003). Also, attending and doing well in school are low-income countries may not be able to highly valued. afford to train staff to use SBM effectively. 8. There will be external technical support for For instance, in a recent program in the whatever changes the school is making. Punjab province of Pakistan, the School Committees component of the program 9. Measurable benchmarks should be used. did not materialize as quickly or widely as Central to most kinds of managerial anticipated. One of the major reasons for reform is developing interim goals and this delay was the lack of civil society or non- determining ways to measure them so governmental organizations with the ability that, if necessary, mid-course correc- to help the school councils to build their tions can be made. capacity (World Bank, 2007b). These could 10. Annual evaluations are needed of how be a few of the reasons why developing SBM is being implemented and of any countries prefer to introduce weaker forms changes in student performance. These of SBM rather than stronger ones. evaluations will measure how much progress is being made toward organi- zational goals (as SBM is about organi- Toward a Conceptual Framework zational change). for Analyzing School-Based 11. Mechanisms are needed for finding addi- Management tional human and financial resources A conceptual framework for SBM can be from external sources. presented in the terms of the messages in the WDR 2004 (World Bank, 2003a). The While most school income is expected to WDR 2004 presented evidence that increas- come from government and fees, changes to ing school autonomy and accountability a school’s management goals and structures can help to solve some of the most funda- will often require additional human and mental problems in education. According financial resources that governments and par- to this evidence, while increasing resource ents may not be willing or able to provide. In flows and other support to the educa- the United States, these extra school resources tion sector is necessary to give the poor are raised by: (i) parents who volunteer time greater access to quality education, it is by or donate money to the school; (ii) soliciting no means sufficient. It is also necessary to local businesses for cash and in-kind services; translate these resources into basic services (iii) trying to raise funds from other civic that can reach the poor. Schools should be organizations; and (iv) lobbying the govern- given some autonomy in using their inputs ment. The assumption behind SBM in the and be held accountable to the users for
  • 24. WHAT IS SCHOOL-BASED MANAGEMENT? 13 using these inputs efficiently. The literature short route in which the service providers that promotes the use of SBM recommends are held directly accountable to the citizens four tenets for improving service delivery or clients. The clients can improve service to the poor: (i) increasing their choice and delivery by: (i) using their voice to ensure participation, (ii) giving citizens a stronger that services are tailored to meet their needs voice, (iii) making information widely avail- and (ii) by monitoring the providers. In able, and (iv) strengthening the rewards cases where short route improvements are for delivering effective services to the poor already being tested and/or where society and penalizing those who fail to deliver is amenable to long route improvements, (Barnett, 1996). these should be adopted. The WDR 2004 framework for analyzing Theoretically, SBM models encompass the provision of education services defines all of the four relationships of accountabil- four aspects of accountability: ity as envisaged in the WDR 2004. Compact refers to the long route of accountability, 1. Voice – how well citizens can hold politi- whereby the central government delegates cians and policymakers accountable for responsibility to the line ministries, who in their performance in discharging their turn delegate it to schools to perform vari- responsibility for providing education. ous tasks. In this sense, in certain models of 2. Compact – how well and how clearly the SBM, the accountability of school princi- responsibilities and objectives of public pals is upwards, to the ministry who holds education policy are communicated. them responsible for providing the services 3. Management – the actions that create to the clients who in turn have put the poli- effective frontline providers within orga- cymakers in power and thus have the voice nizations. to hold the policymakers and politicians accountable for their performance. In most 4. Client power – how well citizens, as cli- cases of SBM, the management mechanisms ents, can increase the accountability of change under SBM reforms—the clients schools and school systems. themselves become part of the management along with the frontline providers. Thus the In the words of the WDR 2004 (World short route of accountability becomes even Bank, 2003a), effective solutions are likely shorter as representatives of the clients— to involve a mixture of voice, choice, direct either parents or community members— participation, and organizational com- get the authority to make certain decisions mand and control. The report goes on to for them and have a voice in decisions that suggest that what successful education directly affect the students who attend the systems share is a meaningful accountabil- school. The framework is presented in Fig- ity system. The WDR 2004 framework is ure 3B, where the school managers, whether presented as a three-cornered relationship they are the principal alone or a committee between citizens, politicians, and service of parents and teachers, act as the account- providers (depicted in Figure 3A). The ser- able entity. vice provision and accountability relation- Thus, SBM can be a way of ensuring ships between these actors is complex, as accountability and autonomy as envisaged even within each group of actors there are in the WDR 2004 but with an added group usually heterogeneous sub-groups, and the of agents, the school managers (in other incentives and accountability relationships words, the group to whom the autonomy is that work for one group may be differ- devolved). This group usually consists of a ent from those that work for other groups. partnership of the various agents who can When accountability fails, the failure can hold each other accountable to be able to be tracked either to the long route or to the provide the services according to the needs short route. Sometimes improving the long of the particular school. The success of this route is a long-term process and, in some additional group of agents as the repository situations, may not be doable. In these cases, of devolved authority for running schools the WDR 2004 suggests strengthening the has yet to be established.
  • 25. 14 WHAT IS SCHOOL-BASED MANAGEMENT? Figure 3A The Accountability Framework in the World Development Report 2004 long route of accountability the state politicians policymakers compact voice citizens/clients short route providers non-poor poor client frontline organization power services Source: World Bank, 2003a. Figure 3B The Accountability Framework in School-Based Management long route of accountability the state politicians policymakers compact voice citizens/clients providers non-poor poor frontline organization management management client power client power short route services school committee clients providers Source: Authors.
  • 26. WHAT IS SCHOOL-BASED MANAGEMENT? 15 How School-Based Management instance, in the United States, many schools Can Increase Participation and are locally controlled in the sense that a school board of local residents officially sets Improve School Outcomes policy, but there may be no parental par- Unlike in developed countries where SBM ticipation in these schools. In some cases, is introduced explicitly to improve students’ wealthy individuals in a community may be academic performance, how school decen- members of a school council simply because tralization will eventually affect student they financially support the school. performance in developing countries is less Particularly in developed countries, clear. This section tries to define the ways in parental participation as members of school which SBM can increase participation and councils or of the group that is implement- transparency and improve school outcomes. ing SBM is distinct from community partic- First, the SBM model must define exactly ipation. However, in developing countries, which powers are vested in which individu- in particular in isolated small or rural com- als or committees and how these powers are munities, parental participation tends to be to be coordinated to make the plan work- synonymous with community participation, able within both the school culture and since in these small communities almost the available resources. However, the struc- everybody has a family member in school. ture of authority needs to remain flexible The expectation underlying SBM is that enough to enable school managers to deal greater parental involvement will mean that with any unexpected events, which always schools will be more responsive to local seem to emerge during implementation. demands (for example, for better teaching Second, the success of SBM requires the methods or more inputs) and that deci- support of the various school-level stake- sions will be taken in the interests of chil- holders, particularly of teachers (Cook, dren rather than adults. A further hope is 2007). Also vital to the success of SBM is that involved parents will become unpaid or for school principals to support the decen- minimally paid auxiliary staff who will help tralization reform (De Grauwe, 2005). This teachers in classrooms and with other minor is not a foregone conclusion, as principals activities (as happens, for instance, in the will remain personally accountable for the AGES program in Mexico). Furthermore, performance of their school but will no lon- even if parents are too busy working to help ger have complete control over its manage- in the classroom, they can still encourage ment. In effect, they are being asked to give their children to do their homework and to up some authority without a corresponding show them, in this and other ways, that their decrease in personal accountability. Once family really values schooling and academic SBM is in place, principals can no longer achievement. Since parents are networked blame the policies of the school district in various ways with community leaders, when things go wrong. the further hope is that parental support for The support of both local and national SBM will encourage local community lead- governments is also required. SBM by defini- ers to put schools higher on their political tion requires these governments to surrender agendas and thus provide the schools with some power and authority to the school level, more material resources. but they retain the right and ability to reverse Once the nexus of autonomy-participation their earlier decision in favor of SBM if they and accountability has been defined and a feel their power is being usurped. realistic management plan has been drawn The final and most important source of up that has the support of all stakeholders, necessary support is from parents and other then it becomes possible to expect better community members. It is important, how- school outcomes. Thereafter, the hope is ever, to distinguish between parents and that the school climate will change as the other community members. While parents stakeholders work together in a collegial are always part of the community that sur- way to manage the school. However, there rounds a school, school councils do not is little evidence that this really happens have to include parents as members. For in practice. Also, the possibility exists that
  • 27. 16 WHAT IS SCHOOL-BASED MANAGEMENT? teachers and principals will come to resent the issue that there may be no culture of being constantly monitored by parents and accountability within communities, mean- school council members, which will cause ing that no one would think to question relations within the school to deteriorate. any actions taken by the group running At the same time, the teaching climate the school (De Grauwe, 2005). This can of a school is predicated on, among many be a problem in places where the teacher other factors, how motivated teachers are to is regarded as the ultimate authority by the teach well, whether they know how to teach virtue of being the only “highly” qualified well, how good the various curricula are, individual in a community. Finally, those how eager pupils are to learn, and how much given the responsibility for managing the parents actually support their children’s school may not have the capacity to do learning in whatever ways are practical for so, which points up the need to build the them. Any school that wants to improve its capacity of education stakeholders at the academic record will have to work actively grassroots level to ensure that SBM reforms on some or all of these factors. Sometimes, do not fail in their execution. the obstacles to improving the quality of These caveats help to strengthen our instruction are motivational, sometimes understanding of the pattern of SBM in they are cognitive in the sense of what teach- developing countries (as discussed above). In ers know, and sometimes they are social in particular, the caveats strengthen the notion the sense of petty personal matters that can that the specific type of SBM introduced in prevent teachers from behaving profession- any given country depends (or should ide- ally. Ideally, under SBM, because those who ally depend) on the political economy of the run the school are intimately acquainted particular country. For instance, strong SBM with the individuals who work there, they reforms have been introduced, and have will be able to identify the specific problems been quite successful, in those countries that need to be fixed and use their authority where communities have been forced by to find and implement solutions. some calamity such as war or a natural disas- Some caveats must be mentioned about ter to come together as a group to find ways SBM. Decentralization or devolution does to deliver basic services, including education not necessarily give more power to the (as in the Central American countries). general public because it is susceptible to being captured by elites. As for the rela- tionship between decentralization, pro- Conclusions poor growth, and reduced corruption, While SBM is conceptually clear, there are the evidence is mixed (see, for instance, many ways in which its components can be Alderman, 1998; Faguet, 2001; and Fisman combined and implemented. Pragmatically, and Gatti, 2002). Bardhan and Mookherjee this makes SBM a concept of only mod- (2000 and 2006) and Bardhan (2002) sug- est entitivity, in other words, a concept that gest that there may be numerous reasons cannot have a unique form in all the places why local control over resource alloca- where it is implemented. There are numer- tion or decision-making may not yield the ous ways to combine different degrees of desired outcomes. First, local democracy autonomy, participation, and accountability and political accountability is often weak to create a particular reform. Each variation in developing countries and can lead to has to be appropriate for the particular cul- capture of governance—at the various ture and politics of the country in question. levels—by elite groups. Second, in more The difficulties of designing the ideal reform traditional and rural areas with a history for a given set of circumstances have not of feudalism, the poor or minorities may deterred countries from adopting SBM. Most feel the need for a strong central author- countries have adopted SBM to increase the ity to ensure that services are delivered to participation of parents and communities them and not just to the more powerful in schools, or to empower principals and local citizens. Third, and related to this, is teachers, or to raise student achievement
  • 28. WHAT IS SCHOOL-BASED MANAGEMENT? 17 levels, or, by devolution of authority, to school management? What about the larger create accountability mechanisms to make community? And is there a difference in the decision-making process more trans- impacts by countries’ levels of develop- parent. In any case, the hope is that giving ment? Does it matter if the form of SBM is power to the people who are close to the strong or weak? Does the number and type core of the service will increase the efficiency of functions devolved to school managers and improve the quality of the service. This make a difference to the outcomes? Does it report has focused on the concept of SBM matter which group is given the decision- in its different forms and the conceptual making authority and over what functions? framework for understanding it. The few Also, more cost-benefit analysis is needed. rigorous empirical studies that have ana- As introduced in developing countries, SBM lyzed to what extent SBM can measure up appears to be a relatively inexpensive initia- to the claims of its proponents are reviewed tive since it constitutes a change in the locus in World Bank (2007a). of decision-making and not necessarily in The costs of reform are likely to be smaller the amount of resources in the system. If than the benefits, thus increasing the appeal the few positive impact evaluations are true, of the reform. Many SBM reforms have then SBM is a very cost-effective initiative. multiple goals, which include participation For example, in Mexico, the rural school- as an outcome rather than a way to achieve based management program is estimated a goal such as improving learning outcomes. to cost about $6 per student, which, in unit Other SBM reforms have aimed to encour- cost terms, is only about 8 percent of pri- age parental interest in the school as a way to mary education unit expenditures. supplement its recurrent cost financing. It is Another element that will need more important to keep the goals of the program analysis as the study of SBM reforms evolves clear, to ensure that adequate resources go over time are political economy issues, such into the program to fulfill its specific goals, as the roles played by teachers’ unions and and to build the necessary capacity at all political elites, and issues of governance. levels. Complex reforms with multiple goals SBM, like any other kind of reform, requires and limited resources in a constrained envi- some level of political support, which may ronment can be very difficult to implement. be more important than the technical merit Because of the dearth of widespread evi- of the planned reform in the success or fail- dence on the impact and effectiveness of ure of a strong SBM reform. The extent to SBM in practice, we still have a number of which a shared vision is a key element of questions that must go unanswered until different types of SBM reforms is an impor- more evidence is available. The increasing tant future research issue. However, teach- number of evaluations going on at pres- ers and their unions may want to resist any ent—in, among other places, Indonesia, SBM reforms that give parents and commu- Kenya, Nepal, Pakistan, and Sri Lanka—will nity members more power. How they will teach us a lot about the effectiveness of SBM react to the reform is a crucial factor in its in various contexts. As the knowledge base eventual success or failure. grows, more attention needs to be given to In general, there are a number of steps the specific outcomes that are produced by that national governments can take to different forms of SBM. For example, do increase the probability that SBM reforms administrative control SBMs work better will succeed. First, central governments than, say, professional control SBMs, and in can make local education authorities more what contexts? Does more autonomy need accountable by requiring them to involve to be devolved to the school level to improve all school stakeholders in their discus- intermediate and long-term outcomes? sions and to use their feedback to design What sort of accountability arrangements policies and interventions that meet local work best and under what conditions? needs. Meanwhile, national governments What role do parents play in practice? should design prospective impact evalu- Do they need to be active participants in ations of new programs before they are