Xpert IT Solutions provides dispatch software that allows users to track the status of loads, trucks, trailers, and drivers. It displays an electronic dispatch board and allows for quick trip settlement and payment of drivers/owner operators. The software integrates features like safety reminders, equipment repairs, fuel tax reporting, and accounts receivable/payable with the dispatch functionality. It also generates various reports to help manage the business. Contact information is provided to learn more about the dispatch software capabilities.
6. TO ENTER A NEW TRUCK GO TO MASTER ENTRY CLICK ON TRUCK AND GO TO NEW
7. 1.ENTER TRUCK # IN STATUS TAB CHOOSE COMPANY TRUCK OR OWNER OPERATOR ENTER OWNER OPERATOR PAID BY MILE RATE OR % RATE. CLICK ON SAFETY AND ENTER ALL SAFETY,INSURANCE,EMISSION, IT WILL REMIND YOU 15 DAYS BEFORE SAFETY EXPIRETY.NEXT STEP GO TO MASTER ENTRY CLICK ON TRAILER CREAT A NEW TRAILER,SAME PRCEDURE FOR DRIVER.
9. GO TO MASTWER ENTRY CLICK ON CUSTOMER CLICK ON NEW,CHECK ON CUSTOMER ENTER ALL THE INFORMATION FOR CUSTOMER ENTER THE FULL ADDRESS WHERE YOU HAVE TO SEND THE INVOICE IN SAME WINDOW WE CAN CREATE SHIPPER AND CONSIGNEE JUST CHEK ON LOCATION.
10. IF YOU SELL YOUR EXTRA LOAD TO OUT SIDE CARRIER THEN CREAT A NEW CARRIER, IN SAFETY TAB ENTER CARRIER INSURANCE AND OTHER EXPIERIES.AND CLICK ON SAVE
20. 1.After enter the order it will show here and ready for dispatch. 'CLICK IN BOX 5.CLICK SAVE BUTTON CLICK IN TRUCK BOX 3.CLICK IN DRIVER BOX 4.CLICK IN TRAILER BOX
21. During the dispatch it will give you reminder if any safety due for truck driver or trailer
22. After dispatched the order it will show you in the middle. It means truck on the road
23. If you don’t want to print the dispatch save it During the dispatch define the route you can print the dispatch for driver
24. 2.Click on delivered check box if the load is delivered.(For only out bond loads) 3.Save It 1. Click on check box for load status
25. Green (in Bond Load) Red (Out Bond Load) Green Showing It is in bond Load Red Showing It is Out bond Load
26. 1.Now We Have To Dispatch In Bond Load To The Truck Click On Check Box 2.After Click On Green Load Click On Red Load check box In The Middle For Dispatch 3. Click On Save To save the dispatch
31. To Complete The Round Trip Check On In Bond (Green ) Next Window Check On Delivered Then Competed Round Trip And Then Check On Trailer Status And Save Load Is Completed For Invoice
33. After Complete The Round Trip Now Time To Invoice Customer Click On Day To Day Entry Invoice Customer Click on New
34. Highlight Invoice If You Are Sending This Invoice For Factoring Check Mark Here If You Have Any Other Charges Like Lumper,waiting Time Etc. Click Here To Enter And Now Click On Print
35. HOW TO ENTER TRIP EXPENSE 1.ENTER ALL YOUR EXPENSE RELATED TO TRUCK & TRAILER (REPAIR,FUEL,PERMITS,TOLLS AND OTHER RELATED)IN TRIP EXPESE.
38. 2.TRANSACTION DATE 1.PICK VENDOR 3.SELECT TRUCK 4.EXPENSE TYPE 5.SELECT STATE 6.SELECT CURRENCY AND ENTER LITRES AND AMOUNT 7.MARK FOR GST REFUND 8.CLICK ON DROP DOWN AND SAVE TO SAVE THE INFORMATION
40. WHAT IS SPLIT LOAD? HOW TO SPLIT YOUR LOAD? SPLIT LOAD MEANS IF YOUR LOAD COMING FROM MONTREAL AND DRIVER ‘A’ BRING THE LOAD FROM MONTREAL AND DROP IN YARD AND DRIVER ‘B’ TAKING THIS LOAD TO USA THIS IS CALLED SPLIT LOAD.
41. 1.TO SPLIT THE ORDER SELECT THE TRIP 2.CLICK ON MODIFY MAIN ORDER
55. GO TO DAY TO DAY ENTRY CLICK ON TRIP-POSTING/SETTLEMENT
56. CLICK ON DRIVER PAY BY COMPANY CLICK ON SELECT TRIP PICK UP TRUCK NUMBER
57. 1. CHECK MARK IN THE BOX BY THE TRIP # 2.IT WILL SHOW YOU ALL YOUR EXPENSE IF YOU ALREADY ENTERED IN TRIP EXPENSE INCLUDED FUEL 3.CLICK ON ROUTE TO DEFINE THE ROUTE
58. WHEN YOU CLICK ON ROUTE IT WILL SHOW YOU ROUTE. DEFINE THE ROUTE ACCORDING TO DRIVER PAY ROUTE.
59. YOU CAN DO YOUR CHANGES HERE DROP DOWN BUTON TO DEFINE THE ROUTE HIGHLIGHT THE ROUTE 3.PUT THE MILES HERE AFTER COMPLETE THIS COLUM CLICK ON DROP DOWN
60. (AFTER ROUTE).CLICK ON DRIVERS YOU CAN PUT ALL THE DRIVER EXPENSE HERE TO PAY THE DRIVER OR DEDUCT THE DRIVER
67. 1.CHECK MARK ON THE TRIP 2.IT WILL SHOW YOU ALL THE EXPENSE IF YOU ALREADY ENTERED IN TRIP EXPENSE
68. 1.CLICK ON ROUTE TO MAKE A ROUTE 2.HIGHLIGHT TRIP TO ENTER THE MILE & CHANGE THE CITY
69. 1.IF YOUR CITY NOT IN ORDER HIGHLIGHT TRIP GIVE THE STOP # AND CLICK ON DROP DOWN AND CLICK ON GET MILE TO MAKE IN ORDER OF TRIP 2.ENTERED THE MILES CHANGE THE CITY IF REQUIERED CHANGE THE DATE IF REQUIRED CLICK ON DROP DOWN BUTTON TO ENTER .ENTER MILES FOR ALL TRIP # 3.CLICK ON OWNER OPERATOR FOR NEXT STEP
70. TOTAL MILES RATE PER MILE 1.IF YOU WANT TO PAY ANY EXPENSE TO OWNER OPERATOR HIGH LIGHT EXPENSE TYPE
71. 2.ENTER THE DESCRIPTION HERE 3.IF YOU ARE PAYING SELECT ADD IF DEDUTING SELECT LESS 1.ENTER THE AMOUNT & SELECT THE CURRENCY 4.CLICK ON DROP DOWN TO ENTER AND CLICK ON PAY ABLE
72. 1.IF YOU ARE NOT FINISH YOU CAN SAVE TO CLICK ON SAVE 2.IF YOU HAVE FINISH UNMARK PAY CURRENCY WISE AND CLICK ON POST IN G/L TO POST THE TRIP
76. 1.PICK UP THE TRIP IT IS SHOW ALL THE EXPENSE IF YOU ENTERED IN TRIP EXPENS AND AUTOMATICALLY DEDUCT FROM OWNER OPERATOR PAY CLICK ON ROUTE IF YOU WANT MAKE A ROUTE FOR % OWNER OPERATOR
77. OWNNER OPERATOR GROSS EANING 1.TO PAY OR DEDUCT SELECT EXPENSE 2.ENTER THE AMOUNT AND SELECT THE CURRENCY IN DESCRIPTION ENTER THE DESCRIPTION IN ADD/LESS IF YOU ARE DEDUCTING ENTER LESSS IF PAYING ENTER ADD AFTER ENTERING ALL THE INFORMATION CLICK ON DROP DOWN BUTTON TO SAVE THE IN FOR MATION AND CLICK ON PAYABLE FOR NEXT
78. 1.IN PAYABLE IF YOU ARE PAYING CURRENCY WISE LEAVE IT MARK IF YOU ARE PAYING ONLY CANADIAN CURRENCY UNMARK IT 2.IF YOU ARE NOT FINISH CLICK ON SAVE TO SAVE THE INFORMATION 3.IF YOU HAVE FINISHED CLICK ON POST IN G/L TO COMPLETE THE PAY