The Cloud. SharePoint Online. Office 365. No doubt you have been inundated with marketing on Microsoft’s cloud vision. Certainly the promised benefits of 99.9% uptime, safeguarded data, and a near maintenance-free environment saving time and money are compelling. However, technical issues such as authentication, migration, integration with legacy systems, and lack of server access may paint a cloudy picture. In this no-nonsense session, we’ll look at Microsoft’s current hosted SharePoint offering and give you the straight, unbiased story. Join us and you’ll also get live demonstrations and the latest forecast on what you can expect in the future.

1. SharePoint Online and
the Cloud: Forecasting
Today and Tomorrow
Randy Williams
Enterprise Trainer and
Evangelist

2. Randy Williams
 Enterprise Trainer & Evangelist
 Based in San Diego, CA
 SharePoint MVP for 2009, 2010, 2011
 Speaker at many global conferences
 20+ years in IT
 Columnist: SharePoint Pro magazine
 randy.williams@avepoint.com
 @tweetraw

3. Agenda
Office 365 Migration
Intro options
1 2 3 4 Usage scenarios My prediction
for the future

4. Office 365 - What’s in the Box?
http://office365.microsoft.com/

5. Microsoft’s Promise
 99.9% uptime
 Certified
 Multiple datacenters
 Geo-redundant
 Shorter release cycles
http://www.microsoft.com/en-us/cloud/cloudpowersolutions/productivity.aspx?fbid=yk9RvqroDcr

6. Data Centers

7. Potential Business Benefits
 Managed Service (SaaS)
 Low up-front costs - pay as you grow
 Reduces IT staffing
 Rapid deployment
 Scalability
 Binding SLAs
 Affordable DR & HA
 Eco-friendly

8. Potential Issues
 Security  Storage costs
 Data Sovereignty  Recovery SLAs
 Reliability  No server access
 Offline story  Migration
 Compliance
 Locked in
 Limited
customizations
 Dev/Test/Staging
farm

9. Missing Features Today
 FAST Search
 Limited enterprise search
 Performance Point Services
 PowerPivot
 Project Server
 Secure Store Service
 Web analytics
 Full trust solutions

10. Current USD Costs (per user/per month)
 Professional and Small Business
(less than 50 users)
 P $6 – Exchange, Lync, SharePoint, Office Web Apps
 Enterprise
 E1 $8 – Exchange, Lync, SharePoint
 E2 $14 – E1 + Office Web Apps
 E3 $20 – E2 + Office Pro Plus, Excel/InfoPath/Visio/Access
Services
 E4 $22 – E3 + voice capabilities
 Storage costs might be additional
http://www.microsoft.com/en-us/office365/enterprise/subscription-plans.aspx

11. SharePoint Online Storage
Initial size 10GB
Add’l storage per user 500MB
Total storage 25TB
Site Collection quota 100GB
Max file size 250MB
Max Site Collections * 300
Additional Storage $0.20/GB/Mo
* Excludes My Sites

12. Price Comparison
SharePoint 2010 Enterprise
Lync 2010
Exchange 2010
100 users Office 2010 Professional
Office 365 E3 On Premises
• Infrastructure: Network, Servers,
 $24,000 1st year Administration
 $24,000 2nd year • Software: Cost? Server 2008
Windows
R2, SQL Server 2008 R2,
 $24,000 3rd year SharePoint Server 2010, Office
2010 Pro, …

13. SharePoint Online Dedicated
 Designed for enterprise customers (>20k)
 Everything in O365 Standard, plus
 Dedicated hardware
 Additional features
 Up to 30TB storage
 With Microsoft review/validation

14. Choosing the right cloud
 Standard or dedicated:
Trade off between flexibility,
effort and cost Public Cloud
 Hybrid: combination of both
Flexibility
Hybrid
 Public cloud: hosted
datacenter
SPOL
Dedicated
Size = cost of
SPOL
Std ownership
Administration Effort

15. Other cloud vendors

16. SharePoint Online
tour
User video
Admin video

17. Agenda
2
Usage scenarios

18. Identity Options
 Microsoft online accounts
 Does not replicate passwords
 Use ADFS 2.0 to create a federated trust
 Partner access

19. All-in
 No infrastructure
on-premises
 Best for
 New deployments
 Small to mid-sized
 Virtual organizations
MSOL

20. Untrusted Hybrid (No SSO)
On-premises Cloud
Collaboration
My Sites

21. Trusted Hybrid (SSO)
On-premises Cloud
BI + Apps
My Sites + Collab
ADFS 2.0
Relying party trust
AD

22. Extranet Hybrid
On-premises Cloud
Collaboration Collaboration
AD

23. Agenda
Migration
options
3

24. Do I need a
staging
farm?

25. Why have an on-premises staging
farm?
 Performance
 Convenience
 Consolidation
 Reduce overall risk
 Increased flexibility with migration tools
 Can evolve into testing/training environment
 MSFT recommended approach

26. Questions to Ask
 How much content must be migrated?
 Can non-SharePoint assets be properly
mapped?
 Is loss of metadata and security
acceptable?
 How many customizations are in use?
 Can it be done iteratively?
 During cutover, how much downtime?

27. Migration Considerations
 Granularity
 Fidelity
 Mapping
 Co-existence

28. Migration Options
 Manual
 Use SharePoint Designer
 Write custom code to call into the SharePoint
API
 Use third party tools

29. O365 Migration Tools
 Microsoft has not provided any
 AvePoint - DocAve Content Manager
 Metalogix - Migration Manager for SharePoint
 MetaVis - Migrator for SharePoint
 PCVITA – Express Migrator for SharePoint

30. SharePoint Migration Conference
Part 1: Overview, Planning and
Preparation (Randy Williams)
Part 2: Performing the Migration and Avoiding Potential
Pitfalls (Michael Noel)
Part 3: Post-Migration Clean-Up—Making the Most of
SharePoint 2010 and the Cloud (Todd Klindt)
May 23, 2011
http://http://bit.ly/MxVpQl

31. Agenda
4
My prediction
for the future

32. In 5 years…
 SharePoint becomes commoditized
 90% of SharePoint is in the cloud
 Universal ID management
 Apps run in cloud

33. Truly Device Agnostic

34. Near-term Platform Improvements
 Easier identity management
 Better hybrid support
 Improved interoperability with Windows & SQL
Azure
 Improved SPOL feature set

35. Application Improvements
 Improved service application support
 Expect better app-dev support
 Improved support for HTML5
 Silverlight?

36. SharePoint Online whitepapers
http://bit.ly/p2wjie http://bit.ly/n43Tre

37. Thank you