Microfilm or Digitize: Which is Right for You?

Microform or Digitize: Which is Right For You? Brad Houston Records Manager, University of Wisconsin-Milwaukee

Reformatting ,[object Object],[object Object],[object Object]

Why reformat your records? ,[object Object],[object Object],[object Object],[object Object]

Goals of this presentation ,[object Object],[object Object],[object Object],[object Object]

PART I: GENERAL CONSIDERATIONS ,[object Object],[object Object],[object Object]

Before you start reformatting… ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

How are these records used? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What are the startup costs? ,[object Object],[object Object],[object Object],[object Object],[object Object]

What are the maintenance costs? ,[object Object],[object Object],[object Object],[object Object],[object Object]

What are the security implications? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What are the legal implications? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Should I reformat at all? ,[object Object],[object Object],[object Object],[object Object]

PART II: MICROFILM AND MICROFICHE ,[object Object]

The least you need to know: Microfilm ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

First steps: Needs planning ,[object Object],[object Object],[object Object],[object Object],[object Object]

Film Selection: Physical Medium ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Film Selection: Format ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Initial Outlay: Equipment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Planetary microfilm camera

Initial Outlay: Document Prep ,[object Object],[object Object],[object Object],[object Object]

Reduction Parameters ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Quality Control ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Systems Maintenance ,[object Object],[object Object],[object Object],[object Object]

Environmental/Security ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Access concerns ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Legal Issues and Records Retention ,[object Object],[object Object],[object Object]

Final Verdict: ,[object Object]

PART III: DIGITIZATION ,[object Object]

The Least You Need to Know: Digitization ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Digitization is NOT a panacea! ,[object Object],[object Object],[object Object],[object Object],[object Object]

Needs Planning: Digitization ,[object Object],[object Object],[object Object],[object Object],[object Object]

Initial Outlay: Hardware ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Digital Storage Media ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Initial Outlay: Software ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Content Management Systems ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Content Management, Records Management ,[object Object],[object Object],[object Object],[object Object],[object Object]

DoD 5015.2 RM standard ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Imaging Parameters ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

PPI/Resolution ,[object Object],[object Object],Document Type PPI (master) PPI (access) Text 400 150 Photographs 400-800 200-300 Maps 600 (400 if oversized) 150-300 Graphics (including arch. Drawings) 600-800 200-400

Capture Mode/Bit Depth ,[object Object],[object Object],Document Type Capture Mode Bit Depth Text Bitonal 1 bit B/W photos/drawings Grayscale 8 bit Color photos/drawings RGB 24-48 bit (access v. master) Maps Grayscale/RGB 24-48 bit (access v. master)

File Format/Compression ,[object Object],[object Object],[object Object],Document Type File Format (Preservation) File Format (Access) Text TIFF or PDF/A JPEG or PDF Photographs TIFF or JPEG 2000 JPEG Graphics TIFF or JPEG 2000 JPEG Maps TIFF or JPEG 2000 JPEG

What’s in a name? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Quality Control: Physical Aspects ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Quality Control: Content Aspects ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Systems Maintenance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Access to Digitized Records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Preservation Concerns ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Preservation Solutions? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Information Security ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Digitization Legal Issues ,[object Object],[object Object],[object Object],[object Object],[object Object]

Legal Issues: Responses ,[object Object],[object Object],[object Object],[object Object],[object Object]

Final Verdict ,[object Object]

PART IV: CONCLUSION ,[object Object]

In Summary: ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Scenarios: Office A ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Scenarios: Office B ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Scenarios: Office C ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Scenarios: Office D ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Microfilm or Digitize: Which is Right for You?

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Microfilm or Digitize: Which is Right for You?