Lisa Donaldson Notes

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I

Lecturer: Lisa Donaldson HETAC: Systems Analysis and Design

Education Technology Business

BUSINESS APPLICATIONS Microsoft Excel

IF STATEMENTS ,[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],Logical Test Eg >100 Value if True Rich Value if False Poor

HOW TO WRITE THE FORMULA ,[object Object],[object Object],[object Object]

AN EXAMPLE! What do you think the results will be here?

THE ANSWER ,[object Object],[object Object],[object Object],[object Object]

If the deposit in the bank is greater than or equal to 100,000 euros, then it deserves an interest rate of 4%, else it gets only an interest rate of 3%. This is a calculation made very simple with an If Statement. ANOTHER EXAMPLE!

PERFORMING CALCULATIONS WITH IF ,[object Object],[object Object],A reminder before we start……percentages in Excel are written in decimal. Eg. 10% is written .10, 25% is written .25

ANY QUESTIONS?

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Presentation on theme: "Excel IF Function."— Presentation transcript: 1 Excel IF Function 2 Excel IF Function Purpose Test for a specific condition Return value The values you supply for TRUE or FALSE Syntax =IF (logical_test, [value_if_true], [value_if_false]) Arguments logical_test - A value or logical expression that can be evaluated as TRUE or FALSE. value_if_true - [optional] The value to return when logical_test evaluates to TRUE. value_if_false - [optional] The value to return when logical_test evaluates to FALSE. 3 Excel IF Function Usage notes Use the IF function to test for or evaluate certain conditions, and then react differently depending on whether the test was TRUE or FALSE. For example, let's say you want to assign either "Pass" or "Fail" to students based on a test score. In that case, you need to test the sore itself (for each student) and then return either "Pass" or "Fail". If you had a score in cell C6, and you wanted to test this score to see if is at least 70, you would use this: C6>=70 4 Excel IF Function This translates as "C6 contains a value greater than or equal to 70". It will either be TRUE or FALSE, depending on the value in C6. You then supply a value that the IF function should return if the test is TRUE, and a value to use if the test is FALSE. Putting it all together, you would use this formula: =IF(C6>=70, "Pass", "Fail") This is the formula that appears D6 in the example shown. When it is copied down the column, it will test every score and return the correct result. 5 Excel IF Function Nested IF statements You may here the term "Nested IF" or "Nested IF statement". This refers to using more than one IF function so that you can test for more conditions and return more possible results. Each IF statement needs to be carefully "nested" inside another so that the logic is correct. For example, the following formula can be used to assign an grade rather than a pass / fail result: =IF(C6<70,"F",IF(C6<75,"D",IF(C6<85,"C",IF(C6<95,"B","A")))) 6 Excel IF Function Up to 64 IF functions can be nested. However, in general, you should consider other functions, like VLOOKUP or HLOOKUP for more complex scenarios, because they can handle more conditions in much more streamlined fashion. Logical operators When you are constructing a test with IF, you can use any of the following logical operators: Comparison operator Meaning Example = equal to A1=D1 > greater than A1>D1 >= greater than or equal to A1>=D1 < less than A1<d1< td=""></d1<> <= less than or equal to A1<=D1 <> not equal to A1<>D1 7 Excel IF Function Notes: If any of the arguments to IF are supplied as arrays, the IF function will evaluate every element of the array. To count things conditionally, use the COUNTIF or the COUNTIFSfunctions. To sum things conditionally, use the SUMIF or the SUMIFS functions. 8 Excel IF Function 9 Excel IFERROR Function 10 Excel IFERROR Function Purpose Trap and handle errors Return value The value you specify for error con

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(Ali)Excel Worksheet.xlsx Sheet1 Excel Homework 2 Directions.docx Excel 2 Homework Spring 2017 IF, Countif, Sumif 20 pts Take the worksheet provided to you and follow these directions. Make sure you save the worksheet before you make any changes to it, and save as you go. You will be calculating how much each employee’s net pay for the week is. Then you will look at the summary piece of the worksheet and write some formulas to aggregate the rows’ information. Note the “special” highlighted section of the worksheet. Make sure you use these labeled cells when mentioned. Consider whether you should use absolute or relative cell references as you refer to the labeled cells. You may find it helpful to hide rows to easily move through the worksheet. Just remember to use care, and check all of your totals/fills. Calculate the following: The bold formatting indicates the Column name to be calculated. (not necessarily in order on worksheet) Reg Hours: Someone should be paid their hourly rate multiplied by their RegHours worked, and then overtime should be calculated separately. This column should NOT include Overtime hours. Write an IF function that looks at CurrWeekHours and if the hours are greater than the Regular Week cell value shown in the special section of the worksheet, show the regular week cell value. If the hours are less than the regular week cell value, show the CurrWeek hours. OT Hours: Write an IF function that takes the CurrWeekhours and subtracts the Regular week cell value, only if more than the regular week hours were worked. If someone worked less than the regular week hours, display a 0. Reg Pay: Take the hourly rate column and multiply by the Reg Hours column. OT Pay: Take the OT Hours and multiply by the hourly rate and then multiply by the OT Pay differential cell, which is located in the special section. Gross Pay: Calculate the gross pay by taking the Reg pay and adding the OT pay. Insurance: Use an IF function to determine whether to charge someone for Insurance Charges. Employees who are Nonexempt have to pay the insurance charges that are located in the special section of the worksheet. Exempt employees don’t have to pay anything for insurance. Store the word Nonexempt in the special section so that you can refer to the cell directly. Also make sure this function is written so that if the situation for insurance changes at any time – results can be updated by only using the cells in the special section. Fed and State Taxes: Calculate these columns based on the Gross pay column by what is stored in the special section. Bonus: Use an IF Function to calculate the correct bonus: For anyone who was hired before the date mentioned in the special section, give them the higher bonus. For anyone who was hired on or after, give them the lower bonus. Net pay: Take the Gross pay minus the Insurance minus the federal and state taxes and ADD the bonus. Totals Row: Use a range function to calculate the totals of each c ...

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Lisa Donaldson Notes

1. BUSINESS APPLICATIONS Microsoft Excel

2.

3.

4.

5. AN EXAMPLE! What do you think the results will be here?

6.

7. If the deposit in the bank is greater than or equal to 100,000 euros, then it deserves an interest rate of 4%, else it gets only an interest rate of 3%. This is a calculation made very simple with an If Statement. ANOTHER EXAMPLE!

8.

9.

10. ANY QUESTIONS?