TIME MANAGEMENT TIPS BY EXECUTIVES
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The document provides an overview of time management presented by multiple executives. It discusses how time is a valuable resource that needs to be managed effectively. Some key points covered include: - The importance of prioritizing tasks, setting goals, and planning activities. - Common time wasters like lack of discipline, procrastination, poor organization and inability to delegate. - Tips for better time management such as making to-do lists, using a time management matrix, and learning to say no. - The importance of putting "big rocks" or most important tasks first to make the best use of one's time.
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TIME MANAGEMENT TIPS BY EXECUTIVES
- 1. TIME MANAGEMENT By Executives: Mehmood Noorani Danish Iqbal Aamir Pirani Ahsan Sharif Ashhad Billal Usmani
- 2. Presentation By Mahmood Noorani Introduction To Time Management
- 3. Introduction • Time is Valuable Resource • Time is continues measurable quantity in which events occur in apparently irreversible order • Management is a practice or process of managing • Time Management is quantified events that are irreversible
- 4. Remember that time is money Ben Franklin, 1748
- 5. Time is Money • Time is like Money • Remember the limited quantity • Budget your time like you do money • Pay your self first
- 7. Why Time Management is Important? • Time management is about getting more value out of your time and using it to improve the quality of your life. • Time management is really activity management. • Wasting time equates to wasting one's life • Bad time management = stress
- 8. How to Manage your Time • Scheduling, Self-Discipline & Setting Priorities • Make a list of all the things that you need to get done in a given time period (day, week, month, etc.) • Factor in easily overlooked tasks, such as transportation time and preparation. • Prioritize the tasks in order of importance and urgency
- 9. Goals, Priorities, and Planning • Why am I doing this? • What is the goal? • Why will I succeed? • What happens if I chose not to do it?
- 10. Inspiration “If you can dream it, you can do it” Walt Disney • Disneyland was built in 366 days, from groundbreaking to first day open to the public.
- 11. Presentation By Danish Iqbal Good & Bad Time Management
- 12. Everyone has the same amount of time • 60 minutes per hour • 1,440 minutes per day • 525,600 minutes per year
- 13. AMY STORY!!
- 14. How We Waste Time • Lack of discipline • Inability to say “NO” • Indecisiveness • Poor Delegation Skills • Personal Disorganization • Day Dreaming • Procrastination • Worry
- 15. Time Waste – In Professional Life • Telephone Interruptions • Unscheduled Meetings • Drop-In Visitors • Poor Communications • Confused chain of Authority
- 17. Presentation By Muhammad Ahsan Sharif TIPS TO TIME MANAGEMENT
- 18. TO Do Lists • Break things down into small steps • Do the ugliest thing first
- 20. Telephone • Keep calls short; stand during call • Start by announcing goals for the call • Don’t put your feet up
- 21. Keep desk clear: focus on one thing at a time A good file system is essential Touch each piece of email once; your inbox is not your TODO list
- 22. Office Logistics • Make your office comfortable for you, and optionally comfortable for others • No soft comfortable chairs! I have folding chairs, some people cut off front legs
- 23. Scheduling Yourself • You don’t find time for important things, you make it • Everything you do is an opportunity cost • Learn to say “No”
- 24. Learn to say “No” • Will this help me get tenure? • Will this help me get my masters? • Will this help me get my Ph.D? • Keep “help me” broadly defined
- 25. Procrastination “Procrastination is the thief of time” Edward Young Night Thoughts, 1742
- 26. Avoiding Procrastination • Doing things at the last minute is much more expensive than just before the last minute • Deadlines are really important: establish them yourself!
- 27. Comfort Zones • Identify why you aren’t enthusiastic • Fear of embarrassment • Fear of failure? • Get a spine!
- 28. Use Softwares!!
- 31. Presentation By Aamir Pirani EFFECTIVE TIME MANAGEMENT
- 32. Priority Importance!! • Do • Delegate • Delay • Delete Time Management 32
- 35. Poured Sand
- 38. A Student Replied!! • No matter how full your schedule is, if you try really hard you can always fit some more things in it
- 39. MORAL OF THE STORY Put The Big Rocks First in your life
- 40. Presentation By Ashhad Billal Usmani
- 41. CONCLUSION!!
Notas del editor
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- <number> As a leader in your club or district, you will be faced with many tasks. It is safe to say that you will not be able to do everything, so it is wise to periodically make a list of the tasks that confront you and prioritize them. The following technique may be helpful in prioritizing: Note: You may wish to provide examples of tasks that you have placed in each of the four categories that follow. Explain why you made the decision, and how it positively impacted your time management. Do – Determine from the list the things you think are most important to accomplish, and are things you should do yourself. Delegate – Remember that there many Lions within your district with skills, experience, and motivation to carry out a wide variety of tasks. A truly effective district governor understands that real leaders do not try to accomplish everything themselves and recognizes that some things are better handled by others. Delegating not only frees up your time for other things, it ensures that resources are used wisely and that Lions who want to help are motivated and involved. Delay until another time – Some things can wait. The danger is delaying too many things until deadlines are near. The best policy here is to consider when things are due, how long it will take to accomplish them, and what your current workload will allow. For instance, registrations and request forms that are not yet due could be sent to LCI earlier if you have time. It makes sense to delay things that are not due when your are “overburdened” and to accomplish them ahead of time when you can. Delete – If you have set goals using the guidelines we mentioned earlier, you may recognize that some of them are not achievable or realistic, or that they are just not important. A good leader knows when to concentrate on the important and eliminate the rest. Note: As time allows, you may wish to: Ask selected participants to share tasks that they will prioritize into the four categories Break participants into small groups and ask them to create a list of DG tasks that could be prioritized using the four categories