1. LMS Design and Layout: Edmodo
Team A: Nichol Albertson, Jessica Hyldahl, Sharon Bazil, Kit Keller, Crystal Brooks
Unit 4, March 4, 2014
IX564 Design of Learning Environments
Professor Lyndon Godsall

2. Functional Features of the System
 Sign on
 Participant training videos
 Class creation
 Course communications
 Calendar
 Discussion Threads
 Dropbox
 Quiz/Assessment creation
 Quiz Performance tracking
 Linking to outside media
 Polling feature
Edmodo allows for two way communication and feedback,
assessment, assignments, sharing information and grading
of assessments. It supports a wide range of media formats
including slideshows, documents, web links, sound files,
movies, discussion threads and images.
External software will be needed for more full bodied data
tracking of student data including assessment, assignment
and project grades. External software will also be needed
for blogging and building wikis during collaborative case
studies and simulations. Edmodo is not a sufficient
foundation for an entire course, but rather one of many
resources or tools to be implemented in the pursuit of best
practice.

3. System Management Personnel
Edmodo is a Learning Management System that builds on the
functionality of popular social networking sites.
Individual faculty members, parents and administrators function as the
major management personnel.

4. Functional Features
Opening Screen/Manager Screen: Teachers manage groups by removing students,
changing passwords, creating and removing groups

5. Functional Features
Student Sign-up Screen: Students do not
need to have an email address to join; only
need the group code which is given to them
by the teacher

6. Functional Features
Communication Screen: There are many ways to collaborate and communicate with
Edmodo such as notes, alerts, polls, assignments, attaching files, links and library.
Note Screen: Communicate using the note feature where reply can be used for
threaded discussions

7. Functional Features
Edmodo Poll Screen:

8. Functional Features
Privacy within Edmodo allows students to only send messages to the teacher or the group.

9. Functional Features
Another advantage of Edmodo is the global access and connectivity to a
wide array of resources, including educational apps and teacher
communities. Edmodo offers an array of free and premium third-party
education apps to enhance learning and engagement. These advanced
features may provide an opportunity for a training group to be developed
within teachers and administrators to explore these apps and their
impact on learning and establish a series of best practices and a system
of implementation into the classroom. A comprehensive understanding
of these apps is very important as many are associated with a yearly
licensing fee, or a group-based per seat fee which can drive up the cost
of the free learning platform. Additionally, connecting and sharing
resources with other teachers within Edmodo’s communities can
supplement learning on a budget and can offer the opportunity to
continue to establish best practices in classroom learning.

10. Functional Features
Go mobile with Edmodo downloadable App
and get updates through email or text
messages.

11. Technical Support
User Support
 Internal support is provided by instructors.
 External support for users is provided by the help
desk and a trouble ticket is opened.
 Issues are handled or escalated to a higher level as
required.
 Users are informed of the fix and trouble ticket is
closed.

12. System Management Personnel: Who does What?
Separate Tutorials for Each Participant Group

13. Infrastructure: Internal and External
Network Diagram:
 Edmodo’s infrastructure is based on a basic
network operating structure.
 External users connect by Internet to the
schools web server.
 This connection is facilitated by routers and
firewalls that allow only authorized users
access.
 Internal users connect directly by the schools
network infrastructure
 The Edmodo’s server works with the
database server to provide what the user is
requesting.

14. Navigation

15. Operation and Processes
Five major areas operate and govern the LMS:

16. Operation and Processes
Standards ensure that all administrators and stakeholders are using the LMS in a
consistent way which improves its usability and manageability.
LMS Standards include the following:

Policies provide a set of rules that all LMS administrators and stakeholders
should follow.

17. Operation and Processes
Four Common LMS Policies
 Content Inclusion Policy defines what content should reside in the LMS
 Content Ownership Policy defines the requirements for establishing and
tracking ownership of each learning activity in the LMS
 Content Lifecycle Policy defines how often you should review content and
what criteria to use for removing content from circulation
 Training Information Retention Policy defines how long you must retain
student transcript data

18. Operation and Processes
 Procedures outline the steps for administrators and content sponsors to follow
when interacting with the LMS
Common procedures include:





Requesting a new learning program
Updating or deactivating an existing learning program
Adding or inactivating a user
Requesting a custom report
Assigning administrator permissions to a user

19. Operation and Processes
 Guidelines provide a benchmark for administrators to use when entering
information into the LMS
 Conventions are used to ensure the consistency of items such as course
numbers
 Standards for Course Properties
 An online course has a launch method and URL
 An Instructor-led course has an instructor, location, start date and
time, and end date and time

20. Operation and Processes
 Standards for Course Structures
 Course structures are the frameworks in which you assemble course activities
 A course structure may contain a variety of activities:

Classes

Self-paced Modules

Tests

Surveys

21. Operation and Processes
Taxonomy

The LMS may contain a configurable catalog structure and a number of
metadata tags that you can associate with courses

Metadata can be used to describe and classify courses by parameters
such as topic, delivery format, or language

These organizing components comprise the taxonomy of your content in
the LMS

22. Operation and Processes
Configuration Management
 Maintaining LMS configuration documentation enables you to plan and
make changes to:

The configuration more easily

Understand the impact of the changes on other settings

Provide clear direction to your vendor or IT department

23. Operation and Processes
 LMS configuration settings should include:

Access and authentication

HR data feeds

User account and profile settings

Security roles and permissions

Audience roles

Catalog and metadata taxonomies

Transcripts and certificates

Active notifications

Look-and-feel settings

24. Operation and Processes
Housekeeping
 Main goal is to bring your LMS data up to the standards your organization has defined

Create an inventory of the data that you need to purge or clean up

Make a comprehensive list of any configuration changes you intend to make
and determine how data would be affected

Carefully design the clean-up process

Define all steps, sequences, and dependencies

Assign who is responsible for each step

25. Operation and Processes
Governance

26. Operation and Processes
System governance ensures that the LMS implementation is in alignment with
the goals and needs of the organization
Governance establishes appropriate representation from all stakeholder groups
and provides a structure for decision-making
Governing Board consists of key stakeholders at the executive level and
represents the organization’s strategic goals. Provide direction to ensure
linkage between business strategy and learning strategy

27. Operation and Processes
The LMS Steering Team is comprised of key stakeholders at the senior management level

Establishes learning management practices and policies
The LMS Working Groups are comprised of key stakeholders at the senior management level

Plan and execute activities related to LMS usability and operations

28. Operation and Processes
LMS Operations consists of four groups:
 LMS Operations Management




Responsible for ensuring that the LMS operates reliably
Managed in conformance with standards
Meets the needs of the organization
Works closely with working groups and steering team

29. Operation and Processes
 Content Owners



Responsible for the quality of the learning programs they own
Provide appropriate information about the learning program to enable
LMS administrators to configure the learning program based on the
LMS standards
Must monitor its use by the learning program’s target audience and
ensuring the program’s target audience and ensuring the program is
kept up-to-date

30. Operation and Processes
 LMS Administrators


Responsible for the accuracy and thoroughness of content configuration in the LMS
Consistently implement LMS standards, conventions, policies, and processes

31. Operation and Processes
 Technical Support provides a combination of training, IT, and vendor staff
Technical Support groups may include:
 Helpdesk
 eLearning Content Developers
 Developer of Custom Reports
 Server Support
 Database and Application Managers
 IT Security
 Network Support

32. Operation and Processes
Technical Support is responsible for the following:
Keeping the application up and running
Resolving end-user issues
Ensuring any eLearning programs are working properly
Developing custom reports
Managing any changes to the system configuration
Installing patches and updates

33. Access Rights
The LMS provides a set
of established roles that
can be assigned as part
of a user’s profile by
authorized Portal
Administrators.
Each role defines a set
of approved navigation
and access rights to LMS
tools and functionality.
The following chart outlines
functionality and access
Rights for each role.
Student
Location
Manager
Location
Admin
Instructor
Announcements
Portal
Admin
Setup
Admin
■
Administrator
■
Approvals
Approve Pending
Enrollments
■
■
■
■
Approve /
Edit Interests
■
■
■
■
Approve Pending
Self-Registrations
■
■
■
■

34. Access Rights
with Add-On
Portal Admin
with Add-On
Setup Admin
Search Generic Rules
■
■
Add Generic Rule
■
■
Search Primary Rules
■
■
Add Primary Rule
■
■
■
■
■
■
Certification Rules
Search Certifications
Add Certification
with Add-On
Administrator
■
with Add-On
Instructor

35. Access Rights
with Add-On
Administrator
with Add-On
Instructor
with Add-On
Portal Admin
with Add-On’
Set up Admin
■
■
■
■
Edit Goal Transitions
■
■
Manually Calculate Certifications
■
■
Override Goals
■
■
Search Position Groups
■
■
Add Position Group
■
■
Program Configurations
■
■
Search Programs
■
■
Add Programs
■
■
Search Skill Profiles
■
■
Add Skill Profile
■
■
Certification Management
View Goals

36. Access Rights
Courses
Search Courses
Student
Location
Manager
Location
Admin
Administrator
Instructor
Portal Admin
Setup Admin
■
■
■
■
■
■
■
■
■
Add Course
■
■
■
■
■
■
■
■
■
■
■
■
■
Search Majors
■
■
Add Major
■
■
Search Training Providers
■
■
Add Training Provider
■
■
Search Offerings
■
Add Offering
Training Calendar
■
■
■
Course Support

37. Access Rights
Distributions
Administrator
Instructor
Portal Admin
Set up Admin
Search Distributions
■
■
■
■
Add Distribution
■
■
■
■
Search Facilities
■
■
■
■
Add Facility
■
■
■
■
Add Room
■
■
■
■
Add Equipment
■
■
■
■
■
■
■
■
Facilities
User Groups
Search User Groups
■
Add User Group
Interests
Add Interest
■
■
■
■
Review Interests Summary
■
■
■
■
Review Interests Graph
■
■
■
■

38. Access Rights
Organizations
Student
Location Manager
Location Admin
Administrator
Instructor
Portal Admin
Set Up Admin
■
■
Add Organization
■
■
Search Departments
■
■
Add Department
■
■
Search Positions
■
■
Add Position
■
■
■
Search Organizations
Optional
Optional
■
■
■
■
■
■
■
Reports
■
■
■
■
■
Resources
Search Resources
■
■
■
Add Resource
Resource Category Search
Add Resource Category
■
■
■
■
■

39. Access Rights
Site Management
Administrator
Instructor
Portal Admin
Set up Admin
Edit HTML Content
■
■
Edit Stylesheets
■
■
Edit Images
■
■
LMS Information
■
■
Manage Portals
Free LMS Training
■
■
Upgrade My LMS
■
■
■
■
■
■
■
■
■
■
Users
Search Users
■
■
Add User
Search Instructors
Add Instructor
■
■

40. Access Rights
Student
Location
Manager
Location
Admin
Administrator
Instructor
Portal Admin
Setup Admin
Home
■
■
■
■
■
■
■
My Details
■
■
■
■
■
■
■
History
■
■
■
■
■
■
■
Goals
with Add-On
Curriculum
with Add-On
Certification
with Add-On
Tab Items
My Employees
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
Approvals
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
with Direct
Reports
■
■
■
■
■
■
■
■
Features
Enroll Others
Enrollment Requires
Approval, if flag set
Teaching Schedule
User Impersonation
■
■

41. Management and Access
In order to ensure security within the LMS, all users will receive individual
login information provided by the LMS Administrator.
Under the guidance of supervisors and the Training Manager, the Trainer
will enroll designated employees to specific courses.
Employees may request enrollment in courses through their supervisors.
Upon successful completion of course requirements, employees will
receive a printed Certificate of Course Completion.
A copy of the certificate is to be forwarded to their supervisor.

42. User Identification and Passwords
The LMS Administrator will add employees into the LMS system and assign
user identifications and initial passwords.
Upon the first user login, the LMS will prompt the user to change the
password.
User authentication and course enrollment will be unavailable without
completing the password change.

43. LMS Access Levels
Access levels into the LMS are based on the user’s role in the organization.
Site administrator. The Training Manager and LMS Administrator will have the
site administrator access user id and password. An administrative role only, the
site administrator role is not to be used to make changes or to access the
system. The Manager role will be used for these purposes.
Manager. An active role within the LMS, the Training Manager, LMS
Administrator, and IT Specialist will have Manager access.
Course creator. Instructional Designers have the permissions to create
course content within the LMS. If working in a project team, inputs from the
subject matter experts (SMEs) and project assistants will need to be collated
and entered by the Instructional Designer once the course content is
authorized.

44. LMS Access Levels
Teacher. The Trainer will have the teacher access to facilitate and customize
course content as needed. The trainer will also monitor and report course
completion status to the Training Manager.
User (student). Employees actively enrolled in online training courses will
receive student access. This role allows for users to participate in lesson
activities, assignments, presentations, and assessments. It also allows for
collaboration with other users enrolled in the course for small group activities.

45. Acceptable Use Policy
All LMS users are expected to follow the organization’s
Acceptable Use and Internet Usage policies. In addition,
LMS specific copyright, plagiarism, and intellectual property
rights will be followed. The organization does not qualify for
Fair Use copyright laws, so we must follow the Digital
Millennium Copyright (DCMA) and Copyright Laws. Citing
references in coursework will follow the APA (American
Psychological Association) style, according to the 6th edition.

46. Purpose
The policy governs the use of the organization Learning Management
System (LMS). This manual is design to provide guidance in the use and
deployment of learning material. To ensure compliance all users of the
LMS must read and comply with the procedures outlined in this
policy. Failure to do so can result in immediate termination.
Additional laws and rules may apply depending on the material being
used on this LMS. Users and staff are responsible to visit this policy to
ensure updates and additional requirements are followed. These changes
can be prompted by federal, state, and local laws. In addition, academic
needs and organizational requirements can change. All users and staff
are responsible to say informed.

47. Scope
This policy applies to all users of the LMS regardless of task being
performed. For this policy, LMS is defined as followed:
 Any software that is used to implement, deliver, and track learning
completed by individuals that use this system or provide training materials
to learners.
 Use and maintenance of hardware that provides the software a media
for delivery of services.
 Any system that maintains learner information such as user names,
passwords, learner demographics, or any other type of information
related to each user of the system.
User compliance of this policy will be reviewed on a regular basis. Each
user is responsible for the success of this system. Any use not in
compliance will be review and appropriate action will result.

48. References
Argondizza, T., & Rysavy, M. (n.d.). Evaluating and selecting a Learning Management System. Retrieved from SlideShare:
http://www.slideshare.net/monicarysavy/rysavy-and-argondizza-2012-aect-presentation
Edmodo. (2014). Retrieved from https://support.edmodo.com/home#forums/20827805-training-resources
Flanigan, R. L. (2011). Networking professionals. Education Week, 31(9), S10-S12.Gary, C. Y. (2013). Students' perceptions of faculty usage of
Learning Management Systems. Review of Management Innovation & Creativity, 6(20), 61-69.
Harper, A. L. (2010). Social Networking with Edmodo: Let Your Digital Footprints Lead the Way. Kentucky English Bulletin, 59(2), 19-21.
Horn, M.B. (2012). Game Changer. Education Next, 12(4), 93-94.

49. References
Innovative Education, 10(3), 389-412. doi:10.1111/j.1540-4609.2012.00347.x Schachter, R. (2011).
Kid2Kid Connections: How to use technology to connect your students to a larger world. Instructor, 120(5), 46-52.
Lamb, A., & Johnson, L. (2012). Technology swarms for digital learners. Teacher Librarian, 39(5), 67-72.
Peiris, K., & Gallupe, R. (2012). A conceptual framework for evolving, recommended online learning systems. Decision Sciences Journal of
Wang, S., Hsu, H., & Green, S. (2013). Using Social Networking Sites to Facilitate Teaching and Learning in the Science Classroom.
Wikibooks.org. (2013, December 3). User-generated content in education/Edmodo. Retrieved from
http://en.wikibooks.org/wiki/User-Generated_Content_in_Education/Edmodo