Adina Riggins' presentation.

1. UNCW Publications

2.  University Archives (Archives) Mission
 NC Public Records Act
 UNCW Publications

3. To serve as the repository for
permanent historic records
of the University of North
Carolina Wilmington

4.  To serve as a repository for
records, materials, and artifacts of
enduring historical and cultural value
to the University of North Carolina
Wilmington and the Lower Cape Fear
region

5.  Special Collections was established in 1970
◦ Historical university records
◦ Rare books
◦ Manuscript collections
 Special Collections expanded in 1998
◦ University Archives moved to the other side of the
library on the 2nd floor
 Special Collections and University Archives
◦ Operate as separate administrative units
◦ Coordinate activities and strategic planning

8. http://library.uncw.edu/archives_special/
Special Collections and Archives website

9.  Administrative history
 Student life
 Athletics
 Physical development of campus
 Evolution of academic programs
 Faculty and staff biographical
information

10.  Publications (print and digital)
 Other
◦ Manuscript collections
 Unpublished primary source material
◦ Maps, drawings, prints
◦ Videos, films, audio recordings
◦ Objects
◦ Textiles

11. (N.C.G.S. 132)

12.  “Public Record” is any documentary material or
artifact
 Regardless of physical form or characteristics
(paper, electronic, video, film, digital, photogra
ph, audio, etc.)
 Made or received
 In the course of university business
 Also, computer database indices
Mitcham, Z. , Miller, S., & A. Riggins. (2010). “Keep it, file it, delete it, shred
it, or archive it.”
http://uncw.edu/generalcounsel/documents/recordsworkshopSpr2010.pdf

13.  Student educational records and FERPA
 Personnel records and the NC Personnel Records
Act
 Trade secrets
 Certain law enforcement records
 Library user records
 Medical and psychological records
 Social security numbers, credit card numbers, etc.
 Bids for State contracts prior to award of the
contract
 Attorney-client privileged documents
 Minutes of closed meetings

14.  Student records (FERPA directory
information and ~15 exceptions)
 Personnel File
(name, age, compensation, title and
office, date of employment, date of most
recent salary change, date of most recent
action, date employment began, and
employment contract)

15. University records in Archives are public
records of enduring
historical, legal, administrative, or fiscal value-
-open and available to the public.

16. State publications

17.  4,169 items published by the university or its
departments. Publications include university
catalogs and bulletins, student
newspapers, yearbooks, alumni
magazines, newsletters, and more.

18.  Publications in Archives cannot be checked
out.
 Special handling and care (acid-free
boxes, risers instead of labels)

19.  Donate 2 hard copies of UNCW publications
or 1 copy of paid publications to University
Archives, Randall Library, Box 5616.
 Email link or PDF to rigginsa@uncw. Send
hard copies and PDFs to State Publications
Clearinghouse (10 copies / 5 copies for paid
publications).

20. University Archives Thanks You!
Teal Declaration, 2009