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Hybrid Meetings for PCMA Chapters,[object Object],Why They Provide Value & How To Get Started,[object Object]
Michael McCurry, CMP,[object Object],Strategic Account Manager, Experient,[object Object],2010 GMC PCMA Immediate Past President,[object Object]
Midori Connolly,[object Object],Co-founder & Chief AVGirl, Pulse Staging and Events, Inc.,[object Object]
Today’s Learning Objectives,[object Object],Define hybrid meetings and the potential value to your chapter,[object Object]
Today’s Learning Objectives,[object Object],Identify virtual components for creating a hybrid,[object Object]
Today’s Learning Objectives,[object Object],Understand logistical issues for producing a hybrid event,[object Object]
Today’s Learning Objectives,[object Object],Craft operational timeline and plan for a hybrid meeting,[object Object]
Today’s Learning Objectives,[object Object],Why sponsorships are viable to help fund the event,[object Object]
Definition of Hybrid Event,[object Object],Online and face2face attendees interacting with one another utilizing one or more virtual components ,[object Object]
The Big Picture,[object Object],What is the potential value of hybrid meetings?,[object Object]
Extend the Reach of Chapter Educational Events,[object Object],Enhanced Membership Value,[object Object],Members in Outlying Areas,[object Object],New Members,[object Object]
What are the Best Ingredients for a Hybrid Chapter Meeting?,[object Object]
How to Design and Manage Hybrid Meetings!
Back Channel Conversation,[object Object]
Twitter Monitor and theTwitter Stream,[object Object]
Technology & Logistics To Consider When Staging A Hybrid,[object Object]
VENUE,[object Object]
Bandwidth and Connectivity,[object Object]
Free Wifi,[object Object]
Adequate power for AV equipment & attendees,[object Object]
Unobstructed Camera View,[object Object]
Questions and instructions for venues,[object Object],How you would like the room set.,[object Object],Need for ambient lighting.,[object Object]
Questions and instructions for venues,[object Object],What Internet access is available for your meeting room?,[object Object],How fast is your Internet connection? (T1),[object Object],How much will it cost?,[object Object]
PRODUCTION,[object Object]
Production Crew &Cameras OperatedBy PeopleDirect Audio and Video FeedsDecent Lighting,[object Object]
Online Video Streaming Provider,[object Object]
Online Video Streaming Provider,[object Object],MUST:,[object Object],Interactivity Tool,[object Object],Rich Media Stream,[object Object],No pre-loading required,[object Object]
Questions and instructions for production,[object Object],What platform will provide the video stream? ,[object Object],Will the broadcast  be password protected?,[object Object],What can we customize? (Brand EVERYTHING!),[object Object]
3+ months ,[object Object],6-8 weeks ,[object Object],6,[object Object],weeks ,[object Object],2-4 weeks ,[object Object],1 ,[object Object],week ,[object Object],2-3 ,[object Object],days,[object Object],1-3,[object Object],hours,[object Object],OperationalTimeline and Event Plan,[object Object],[object Object]
Explore technology options
ID speakers, topics
Choose Date and Time
Debriefing: what worked, what didn’t
Compile and use survey results
Download Twitter transcript
Address any unanswered questions or concerns
Tech test run
Calls with Pod leaders
Obtain multimedia to be played
Design registration
Begin promotion
Sell SponsorshipsSpeaker rehearsal,[object Object],Event,[object Object],Immediately,[object Object],[object Object]
Finalize sponsorships and technology platform
Coach speakers
Create strategic survey questions

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How to Design and Manage Hybrid Meetings!

Notas del editor

  1. DescriptionMidwestern Chapter of unnamed association. 1200 members across many states.5 pods in various Midwestern states of approximately 20 attendees each. With more time, would have made larger networking gatherings to feature technologies at various properties.3 hour breakfast meeting.One camera, stream 57Disney Institute speaker (FABULOUS)