PowerPoint Chapter 03 from textbook Microsoft Office 2010 by Shelly and Vermaat.

1. Microsoft
PowerPoint 2010
Chapter 3
Reusing a Presentation
and Adding Media

2. Objectives
• Color a picture
• Add an artistic effect to a picture
• Delete and move placeholders
• Align paragraph text
• Copy a slide element from one slide to another
Reusing a Presentation and Adding Media 2

3. Objectives
• Ungroup, change the color, and regroup a clip
• Insert and edit a video clip
• Insert audio
• Control audio and video clips
• Check for spelling errors
• Print a presentation as a handout
Reusing a Presentation and Adding Media 3

4. Project – Presentation with
Video, Audio, and Pictures with Effects
Reusing a Presentation and Adding Media 4

5. General Project Guidelines
• Use the color wheel to determine color choices
• Vary paragraph alignment
• Use multimedia selectively
• Use handouts to organize your speech
• Evaluate your presentation
Reusing a Presentation and Adding Media 5

6. Coloring a Picture
• With the picture selected, click the Color button
on the Picture Tools Format tab to display the
Color gallery
• Point to the desired color to display a live preview
of the adjustment on the picture
• Click the desired color to apply this correction
Reusing a Presentation and Adding Media 6

7. Coloring a Picture
Reusing a Presentation and Adding Media 7

8. Adding an Artistic Effect to a Picture
• With the picture selected, click the Artistic Effects
button on the Picture Tools Format tab to display
the Artistic Effects gallery
• Point to the desired artistic effect to display a live
preview of the adjustment
• Click the desired artistic effect to apply the
correction
Reusing a Presentation and Adding Media 8

9. Adding an Artistic Effect to a Picture
Reusing a Presentation and Adding Media 9

10. Changing the Stacking Order
• With the object selected, click the Send Backward
button arrow on the Picture Tools Format tab to
display the Send Backward menu
• Click Send to Back to move the object underneath
all slide objects
Reusing a Presentation and Adding Media 10

11. Resizing a Placeholder
• Click the border of the placeholder to select it.
Point to one of the sizing handles so that the
mouse pointer changes to a two-headed arrow
• Drag the sizing handle until the placeholder is the
desired size
Reusing a Presentation and Adding Media 11

12. Moving a Placeholder
• With the placeholder selected, point to an area of the
border between two sizing handles so that the mouse
pointer changes to a four-headed arrow
• Drag the placeholder to the desired location
• Click to set the placeholder in its new location
Reusing a Presentation and Adding Media 12

13. Aligning Paragraph Text
• Click somewhere in the paragraph to align to
position the insertion point in the paragraph to be
formatted
• Click the desired alignment button on the Home
tab in the Paragraph group to align the paragraph
Reusing a Presentation and Adding Media 13

14. Deleting a Slide
• Right-click the slide to delete in the Slides tab to
display the shortcut menu
• Click Delete Slide to delete the slide from the
presentation
Reusing a Presentation and Adding Media 14

15. Changing Views
• Click the desired view button in the lower right of
the PowerPoint window to change the view of the
presentation
Reusing a Presentation and Adding Media 15

16. Copying a Clip from One Slide to Another
• Click the desired clip to select it, and then click
the Copy button on the Home tab
• Display the slide to paste the clip, and then click
the Paste button on the Home tab to insert the
clip
Reusing a Presentation and Adding Media 16

17. Zooming a Slide
• Drag the Zoom slider to change the zoom level
Reusing a Presentation and Adding Media 17

18. Ungrouping a Clip
• With the clip selected, click Format on the Ribbon
to display the Picture Tools Format tab
• Click the Group button on the Picture Tools
Format tab to display the Group menu
• Click Ungroup on the Group menu
Reusing a Presentation and Adding Media 18

19. Ungrouping a Clip
Reusing a Presentation and Adding Media 19

20. Changing the Color of a Clip Object
• Click outside the clip area to display the clip
without the sizing handles around the objects
• Click the desired object in the clip
• Click the Shape Fill button arrow on the Drawing
Tools Format tab to display the Shape Fill gallery
• Point to the desired color to display a live preview
of the color
• Click the color to change the object’s color
Reusing a Presentation and Adding Media 20

21. Changing the Color of a Clip Object
Reusing a Presentation and Adding Media 21

22. Deleting a Clip Object
• Click the desired object in the clip
• Press the DELETE key to delete the object
Reusing a Presentation and Adding Media 22

23. Regrouping Objects
• With the clip selected, click the Drawing Tools
Format tab and then click the Group button to
display the Group menu
• Click Regroup to combine all the objects
Reusing a Presentation and Adding Media 23

24. Inserting a Video File
• Click the Insert Video button on the Insert tab to
display the Insert Video dialog box
• Navigate to the video location, and then click the
desired video to select the file
• Click the Insert button to insert the movie clip
Reusing a Presentation and Adding Media 24

25. Inserting a Video File
Reusing a Presentation and Adding Media 25

26. Trimming a Video File
• Click Playback on the Ribbon to display the Video
Tools Playback tab. Click the Trim Video button to
display the Trim Video dialog box
• Point to the start point, which is indicated by the
green marker on the left side, so that the mouse
pointer changes to a two-headed arrow
• Drag the green marker to the desired start time
• Drag the red marker to the desired end time
• Click the OK button
Reusing a Presentation and Adding Media 26

27. Trimming a Video File
Reusing a Presentation and Adding Media 27

28. Adding Video Options
• If necessary, click Playback on the Ribbon to
display the Video Tools Playback tab. Click the
Start box to view the Start menu
• Click the desired option
• If desired, click the Play Full Screen check box
• Click the Volume button and click the desired
volume
Reusing a Presentation and Adding Media 28

29. Inserting an Audio File
• Click Insert on the Ribbon to display the Insert tab
and then click the Insert Audio button arrow to
display the Insert Audio menu
• Click Clip Art Audio in the Insert Audio menu to open
the Clip Art task pane
• Click the ‘Results should be’ box arrow and then click
the ‘All media types’ check box to remove the check
mark from each of the four types of media files
• Click the Audio check box to place a check mark in it
Reusing a Presentation and Adding Media 29

30. Inserting an Audio File
• Type the desired search text in the Search for text
box, and then click the Go button
• Point to the desired clip to display the properties of
the file
• Right-click the clip to select the clip and to display the
Edit menu
• Click Preview/ Properties to display the
Preview/Properties dialog box and to hear the clip
• Click the Close button to close the dialog box
• Click the desired clip in the results list to insert the
file
Reusing a Presentation and Adding Media 30

31. Inserting an Audio File
Reusing a Presentation and Adding Media 31

32. Adding Audio Options
• With the audio clip selected, click Playback on the
Ribbon to display the Audio Tools Playback tab.
Click the Start box to display the Start box menu
• Click the desired option in the Start menu
• If desired, click the Loop until Stopped check box
to place a check mark in it
• If desired, click the Hide During Show check box to
place a check mark in it
Reusing a Presentation and Adding Media 32

33. Adding Audio Options
Reusing a Presentation and Adding Media 33

34. Adding a Video Style
• With the video selected, click Format on the
Ribbon to display the Video Tools Format tab
• Click the More button in the Video Styles gallery
to expand the gallery
• Point to the desired style to display a live preview
of that style applied to the video on the slide
• Click the desired style to apply the style to the
selected video
Reusing a Presentation and Adding Media 34

35. Adding a Video Style
Reusing a Presentation and Adding Media 35

36. Resizing a Video
• With the video clip selected, drag a sizing handle
until the video is the desired size
Reusing a Presentation and Adding Media 36

37. Inserting a Movie Clip
• Click the Picture button on the Insert tab to
display the Insert Picture dialog box
• Navigate to the desired movie clip to insert, and
then click the file to select it
• Click the Insert button to insert the movie clip into
the slide
Reusing a Presentation and Adding Media 37

38. Inserting a Movie Clip
Reusing a Presentation and Adding Media 38

39. Finding and Replacing Text
• Click the Replace button on the Home tab to display
the Replace dialog box
• Type the text to find in the Find what text box
• Press the TAB key, and then type the desired text to
replace with in the Replace with text box
• Click the Replace all button to instruct PowerPoint to
replace all occurrences of the Find what word(s) with
the Replace with word(s)
• Click the OK button
• Click the Close button
Reusing a Presentation and Adding Media 39

40. Finding and Replacing Text
Reusing a Presentation and Adding Media 40

41. Finding and Inserting a Synonym
• Right-click the word for which you are searching a
synonym
• Point to Synonyms on the shortcut menu to
display a list of synonyms for this word
• Click the Synonym you want on the Synonyms
submenu to replace the existing word
Reusing a Presentation and Adding Media 41

42. Finding and Inserting a Synonym
Reusing a Presentation and Adding Media 42

43. Adding Notes
• Click the Notes pane, and then type the desired
text
Reusing a Presentation and Adding Media 43

44. Checking Spelling
• Click Review on the Ribbon to display the Review
tab
• Click the Spelling button to start the spelling
checker and display the Spelling dialog box
• Click the desired action for each misspelled word
located
• When finished, click the OK button
Reusing a Presentation and Adding Media 44

45. Checking Spelling
Reusing a Presentation and Adding Media 45

46. Inserting a Slide Number
• Display the Insert tab and then click the Insert
Slide Number to display the Header and Footer
dialog box
• Click the Slide number check box to place a check
mark in it
• If desired, click the ‘Don’t show on title slide’
check box to place a check mark in it
• Click the Apply to All button to close the dialog
box and insert the slide number
Reusing a Presentation and Adding Media 46

47. Inserting a Slide Number
Reusing a Presentation and Adding Media 47

48. Previewing and Printing a Handout
• Click File on the Ribbon to open the Backstage view
and then click the Print tab
• Click Full Page Slides in the Settings area to display
the Full Page Slides gallery
• Click the desired setting in the Handouts area to
select this option and display a preview of the
handout
• Click the Print button in the Print gallery to print the
handout
• When the printer stops, retrieve the printed handout
Reusing a Presentation and Adding Media 48

49. Previewing and Printing a Handout
Reusing a Presentation and Adding Media 49

50. Printing Speaker Notes
• Click the Print tab in the Backstage view and then
click 2 Slides in the Settings area to display the
gallery
• Click Notes Pages in the Print Layout area to select
this option and display a preview of the current
page
• Click the Print button in the Print gallery to print
the notes
• When the printer stops, retrieve the printed pages
Reusing a Presentation and Adding Media 50

51. Printing Speaker Notes
Reusing a Presentation and Adding Media 51

52. Chapter Summary
• Color a picture
• Add an artistic effect to a picture
• Delete and move placeholders
• Align paragraph text
• Copy a slide element from one slide to another
Reusing a Presentation and Adding Media 52

53. Chapter Summary
• Ungroup, change the color, and regroup a clip
• Insert and edit a video clip
• Insert audio
• Control audio and video clips
• Check for spelling errors
• Print a presentation as a handout
Reusing a Presentation and Adding Media 53

54. Microsoft
PowerPoint 2010
Chapter 3 Complete