Meetings at the Waltham Abbey Marriott Hotel

1. Presented by Zee, Hatheeb and Zain

2. We went on a visit to the Waltham Abbey Marriott Hotel to experience
how meetings are held there and also how the hotel is in general. In this
presentation we will discussing about the hotel and what facilities it has
got.
We will be explaining about meetings and how they are held at the
Marriott Hotel.
We will be also explain what facilities, resources and equipment the
Marriott Hotel has for meetings. Also we’ll explain how many rooms there
are and what kind of layouts are available and how many can be
accommodated in each room.

3. We will be informing you about the Waltham Abbey Marriott Hotel and
what facilities the hotel contains.
The hotel is situated off junction 26 of the M25 and is also close to the M11.
It is situated on the outskirts of Waltham Abbey.
There are 128 bedrooms in the hotel which includes luxury bedding also
entertainment such as TV, wireless internet, a mini bar where there are
many kinds of drinks.
The hotel has a good reputation and is very comfortable.
It is rated 4 stars.

4. They have many Facilities Such as:
• 162 deluxe Waltham Abbey hotel rooms; king beds; luxury bedding, duvets and cotton-
rich linens.
• Voice mail, data port, high-speed Internet access, coffee/tea service and cable/satellite TV.
• Include Four Junior Suite hotel rooms in Waltham Abbey include oversized bathtub with
rain shower. They have a 24-hour room service, evening turndown (on request) and 32-
inch flat-screen TV to help guests relax.
• Wireless internet, large desk, ergonomic chair and desk lamps and daily housekeeping.
• It has got a smoke-free policy in the bedroom.
• They provide a 24 hour internet access.

5. I will be explaining the different types of layouts you can have for a meeting
U-shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup.
Audio-visual is usually best set up at the open end of the seating.
Theatre
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use
before breaking into discussion or role-playing groups because chairs can be moved.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with
space for spreading out materials and taking notes.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or
passed by servers. May precede a meal function.
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people
comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant
"boardrooms" for 10 to 20 people, equipped with full audio-visual capabilities, a writing board, cork board and a flip chart.

7. Meeting
Room
Dimensions Area Capacity by Floor Set-Up Room Set-Up Examples
LxWxH Sq. Meters Theatre Schoolroom Conference U-shaped Reception Banquet
Forest Suite 23x15x3 338 280 120 180 100 280 220
Grove Room 9x15x3 132 135 60 60 50 100 80
Spinney Room 7x15x3 103 90 40 90 35 60 60
Coppice
Room
7x15x3 103 90 40 90 30 60 60
Oak Room 9x8x3 66 50 35 28 25 60 48
Beech Room 8x7x3 56 30 28 21 20 30 30
Cedar Room 9x5x2 44 30 20 21 18 30 30
Birch Room 22 15 8 8
Magnolia
Room
6x5x2 30 20 14 14 12 15 12
Pine Room 22 10 8 8
Hawthorn
Room
22 10 8 8
Willow Room 22 10 8 8
Spinney Suite 16x15x3 235 200 90 75 180 140
Coppice Suite 16x15x3 235 200 90 75 180 170

8. There are many different types of equipment available for
meetings such as :
Meeting Equipment
AV equipment
Film projector
Microphone
Overhead projector
PA system portable
Rear screen projection
Stage: installed
Stage: portable
TV
TV production service provider
Video camera
Walkie-talkie radios

9. • The resources you will need for a meeting is for e.g.:
• A pen and pencil which you need for every person attending the meeting, you will also
need a notepad to take notes during a meeting as well as refreshments such as water and
glasses as with no refreshment the attendees may get tired and not concentrate.

10. • 24-hour room service, evening turndown (on request) and 32-inch flat-screen TV
to help guests relax.
• Complimentary use of indoor pool, gym, sauna and steam room from 6 a.m. to 11
p.m. every day.
• Wireless internet, large desk, ergonomic chair and desk lamps and daily
housekeeping.
• This hotel has a smoke-free policy.

11. Activities carried out after the meeting.
The main activities carried out after a meeting are cleaning up the room how you first
encountered it, putting the all the equipment and resources away as well any refreshments.
All confidential information must kept in a safe place or shredded. Minutes of the meeting
are typed up and sent to the people who attended the meeting and who didn’t.
Things to do before the meeting
Before the meeting there are many things you need to do such as preparing the room just
how needs it to be. You will also need to order recourses and equipment for your meeting
so you are prepared as well as getting refreshments to keep everyone interested and lastly
you will need to get all your documentation ready. The agenda needs to be sent to everyone
who is attending the meeting.
During the meeting
First of all everyone needs to be signed in to the meeting. The agenda will be followed during the
meeting and refreshments are served to stop people getting tired. A minute taker needs to record
what was said at a meeting.

12. Presented by Zee, Hatheeb and Zain