This document provides an overview of cataloging and bibliographic description according to AACR2 rules. It discusses the various areas that make up a bibliographic record, including title and statement of responsibility, edition, publication details, physical description, and notes. Examples are provided to illustrate how information is recorded in each area, with attention to punctuation and order of elements according to the standards. The goal of bibliographic description and cataloging is to uniquely identify and describe materials in a library's collection.

1. LIB 630 Classification and CatalogingSpring 2011 Overview of cataloging Descriptive cataloging (use of AACR2R)

2. Tell me why we’re doing this, again? “. . . to describe and identify all types of material which are likely to appear in library collections, . . .” ISBD(G): General International Standard Bibliographic Description

3. What was Cataloging, again? cataloging The process of creating entries for a catalog. In libraries, this usually includes bibliographic description, subject analysis, assignment of classificationnotation, and activities involved in physically preparing the item for the shelf, tasks usually performed under the supervision of a librarian trained as a cataloger. British spelling is cataloguing. Online Dictionary of Library and Information Science, ODLIS

4. Elements of cataloging From ODLIS definition: bibliographic description subject analysis (deciding what the item is basically about, and assigning subject headings) assignment of classificationnotation(which is essentially what classification is) activities involved in physically preparing the item for the shelf

5. Our focus: Bibliographic description: A set of bibliographic data recording and identifying a publication, excluding access points, i.e., the description that begins with the title proper and ends with the last note in the note area. Descriptive Cataloging of Rare Books, 2nd Edition

6. So, what is bibliographic description? Bibliographic description In librarycataloging, the detailed description of a copy of a specific edition of a work intended to identify and distinguish it from other works by the same author, of the same title, or on the same subject. In AACR2, the bibliographic record representing an item in the catalog includes the following standard areas of description: title and statement of responsibility (author, editor, composer, etc.), edition, material specific details, details of publication and distribution, physical description, series, notes, and standard number and terms of availability (ISBN, ISSN, price). See also: chief source of information and level of description.

7. Elements of bibliographic description Title proper = Parallel title : Other title information [GMD]/ Statement of responsibility ; Other statements of responsibility. – Edition area. – Special area for serials, maps, music. – Publication area. – Physical description. –(Series information). – Notes area. – Standard number. Note the special punctuation (in red). This is the traditional layout for a printed catalog card

8. Sample catalog card This oblique line indicates that what follows is the statement of responsibility (i.e. author statement). Note space before and after!

9. A computer catalog entry Notice the same oblique line!

10. A Simpler way of organizing this information

11. AACR2 Cataloging Areas 1. Title and Statement of Responsibility Area Includes: Title Proper [GMD]= Parallel title ; Other titles / Statements of responsibility 2. Edition Area 3. Special Area for serials, maps, etc, and music 4. Publication, Distribution, etc. Area 5. Physical Distribution Area 6. Series Area 7. Notes Area 8. Standard Number Area

12. Area 1: Title and Statement of Responsibility Area Rules 1A-1G1, pp. 15-25.

13. Contents of Area 1 Title proper GMD Parallel title Other title information Statement(s) of responsibility

14. What are all these words? Title proper(Concise AACR2 Rule 1B) AACR2 Glossary Title proper is the chief name of an item , including any alternative title but excluding parallel titles and other title information. From website of the International Association of Sound and Audiovisual Archives i.e. The title proper is the main part of a title, e.g. in The Hunting of the Snark : An Agony in Eight Fits.The title proper is Hunting of the Snark. See a facsimile of the title pageathttp://etext.lib.virginia.edu/images/modeng/public/CarSnar/CarSnaTi.jpg Notice: There is a space before AND after the semicolon to show where the title proper ends!

15. Next concept? parallel title (Concise AACR2 Rule 1D) The title proper of an edition in a language or script other than that of the original title. In AACR2, parallel titles are entered in the title and statement of responsibilityarea of the bibliographic record (MARCfield 245) in the order found in the chief source of information, separated by an equal sign preceded and followed by a space. The Library of Congress records all parallel titles for items issued in the United States. e.g. Father Goriot = Le Père Goriot / Honoré de Balzac Parallel Title Title Proper Statement of responsibility

16. What else? Other title information (Concise AACR2 Rule 1E) Essentially, the subtitle Includes also alternative title: The second part of a title proper consisting of two parts, each a title in itself, connected by the word “or” or its equivalent in another language (example: The Female Quixote, or, The Adventures of Arabella), not to be confused withalternate title.* Compare with subtitle. *This information goes in the Notes area (see later).

17. When to use General Material Designation[GMD]? When item is something other than a book or serial [text]—see Concise AACR2 Rule 1C (optional!) Commonest: electronic resource (used to be computer file) graphic (previously film strip or slide or transparency) microform motion picture sound recording videorecording cartographic material (i.e. map of some kind) If the item to be cataloged is text, then the GMD is rarely used

18. What about the author area? Statement of responsibility(Concise AACR2 Rule 1F) The “statement of responsibility” is a string of characters that follows the title in the library catalog record, usually preceded by a slash (“/”). The content of the statement of responsibility is taken directly from the title page of the resource, and can read something like: “by John Smith with illustrations by Maggie Jones.” Its role is to show the user how the resource described itself on the title page. Library terminology informally explained Note: the title page is considered the “chief source of information”

19. Chief source of information? The source of bibliographic data prescribed by AACR2 as having precedence over all others in the preparation of the bibliographic description of an item, usually the title page or a substitute, for example, the title frame at the beginning of a filmstrip or motion picture, or the title screen of a Web page. [According to Concise AACR2’sRule 0A, the chief source of information for books is the Title Page]

21. Notice the capitalization may not be exactly as in the original (or what you might use for a bibliography, either, unless it’s APA!)

23. Write the statement of responsibility exactly as written on chief source of information, though without qualifications, etc.! Space before and after! The man of the forest / A novel by Zane Grey ; illustrations by Frank Tenney Johnson. Notice that “A novel by . . .” is part of the statement of responsibility. Note also: but you leave out the “Author of . . .” part! Space before and after!

24. Put it another way?

26. See AACR2 Rule 0AArea 1 entry: Midnight pleasures / Eloisa James

27. What do we do about pseudonyms and other problems with authors’ names? authority control The procedures by which consistency of form is maintained in the headings (names, uniform titles, series titles, and subjects) used in a librarycatalog or file of bibliographic records through the application of an authoritative list (called an authority file) to new items as they are added to the collection. Authority control is available from commercial service providers. Example: Shaw, Bernard, with references from Shaw, G.B. and Shaw, George Bernard.

28. But we still use the exact form of the name as it appears on the title page—the authority control comes in the notes and the subject headings**Older catalogs did use (pseud.) Title and statement of responsibility: The prince and the pauper : a tale for young people of all ages / by Mark Twain. A note (down in the Notes area) might say: Mark Twain is the pseudonym of Samuel Longhorne Clemens. (Although this is so well known, it may not mention his real name at all!) See the title page and other front matter online!

29. Less well-known pseudonyms might include the real name All grass isn’t green / [by] A.A. Fair (Erle Stanley Gardner) Adapted from Chicago Public Library’s online catalog. If the title page (remember, the chief source of information for a book, Rule 0A, is the title page NOT the cover) said the same as the cover shown, it would have been written as follows: All grass isn’t green / Erle Stanley Gardner writing as A. A. Fair.

30. Or they may not mention it at all ! Example: All Things Considered, February 13, 2005 · By day, Mary Bly is a respectable English professor at New York's Fordham University. But she has a secret -- one might even say romantic -- double life. As Eloisa James, she's the author of best-selling romance novels like Duchess in Love, and Much Ado About You.http://www.npr.org/templates/story/story.php?storyId=4497605 The two faces of Mary Bly: her workaday style, left; and as she appears on book jackets. eloisajames.com

31. Extract from Library of Congress catalog Type of Material: Text (Book, Microform, Electronic, etc.) Personal Name: James, Eloisa. Main Title: Midnight pleasures / Eloisa James. Published/Created: New York : Delacorte Press, c2000. Description: 360 p. ; 25 cm. ISBN: 0385333617 Genre/Form: Historical fiction. Love stories. LC Classification: PS3560.A3796 M53 2000 Dewey Class No.: 813/.54 21

32. Another rule The Iliad of HomerDone into English ProsebyAndrew Lang, M.A.Late Fellow of Merton College, OxfordWalter Leaf, M.A.Late Fellow of Trinity College, Cambridgeand Ernest Myers, M.A.Fellow of Wadham College, Oxford If the original author’s name is given in the title, the name is not repeated in the statement of responsibility: The Iliad of Homer / Done into English prose by Andrew Lang, Walter Leaf and Ernest Myers. http://etext.lib.virginia.edu/etcbin/toccer-new2?id=HomIlia.xml&images=images/modeng&data=/texts/english/modeng/parsed&tag=public&part=front Rules 1B2 and 1F1

33. Area 2: Edition Area Rules 2A-2C3, pp. 15-27.

34. Area 2: Edition area Give the edition statement as found, but with standard abbreviations (Rule 2B): New ed. for “new edition” Rev. ed. for “revised edition” Rev. and enl. 9th ed. for “revised and enlarged 9th edition” Any statements of responsibility specific to this particular edition are placed here (you probably wouldn’t use this that much) (Rule 2C1): A dictionary of modern English usage / by H. W. Fowler. – 2nd ed. / revised by Ernest Gowers.

35. The Edition area in the simpler format NOTE: as always, there’s a space before and after the / sign showing that what comes after is the statement of responsibility, whether the person was responsible for the original work, or this specific edition

36. Area 3: Special area for serials, maps, music (AKA Material Specific Details) Rules 3A-3C2, pp. 27-30.

37. Area 3: Special area for serials, maps, music Used for serials (i.e. magazines, journals, etc.): Indicates numbering and year, and if the serial has ceased publication. For maps (ONLY if maps are the main content!): To indicate scale and projection (Mercator, etc.). For music (but NOT songbooks!): To indicate the physical presentation (e.g. full score, miniature score, playing score).

38. An example for a map (actually, in this case 2 maps)

39. Area 4: Publication, Distribution, etc. Area Rules 4A-4E3, pp. 30-33.

40. Area 4: Publication area Place of publication (Rule 4C) As found in original (if there are multiple places; give these in the order provided) Name of publisher or distributor (4D) In shortest form that can be understood Date of publication or distribution (4E) Give the actual date provided, whether it is correct or not (if wrong, provide correct date in parentheses) Add copyright date if different, putting c before the year—use it, if that’s all that’s given e. g. c1976

41. Example The man between : an international romance / by Amelia E. Barr. -- Du Pre Book Store spec. ed. – New York ; London : The Authors and Newspapers Association, 1906. Note: Leave out the qualifications (“Author of , etc.”) (Rule 1F7) and the bit about “For sale exclusively, etc.” (this information might go in Notes if you think it might be important for your patrons (see Rule 7A1).

42. In our simplified format Note: space ; space between different cities—then space : space for publisher—then no space, date

43. Area 5: Physical Description Area Rules 5A-5E2, pp. 34-43.

44. Area 5: Physical description (Rule 5) Includes, where applicable: The extent of the item (no. of volumes, no. of pages, etc) Other physical data (color, type of illustrations, etc.) Physical dimensions (size-generally in cm.) Any accompanying materials (e.g. if there’s a cd that comes with a book, or a booklet with a cd, etc.)

45. Example Edvard Grieg : the man and the artist = Edvard Grieg : mennesketogkunstneren / Finn Benestad ; Dag Schjelderup-Ebbe ; Translated by William H. Halverson and Leland B. Sateren . – Lincoln : University of Nebraska Press, 1988. -- 366 p., [1] leaf : ill., music ; 30 cm. + 1 sound disc (analog, 33 1/3 rpm, stereo. ; 7 in.). A leaf is a page with print on one side only (in this case, there is one, and it is not numbered, thus [1]). [This is partially a fictitious example: the English translation of the Norwegian original did not include the recording]

46. Simplified Again, note that there are spaces before and after the punctuation marks that denote the different sections

47. Area 6: Series Area Rules 6A-6F, pp. 43-45.

48. Area 6: (Series information) What is a Series? According to the glossary of AACR2 a series is: “A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole.” Series are titles used to group together items with similar characteristics. They might have in common a subject (history of monasteries in France), a format (reprints), a genre (poetry), or merely common publishing characteristics (24 inch guidebooks with yellow covers).

49. Note: Series ≠ Serial

50. Example David Crockett : his life and adventures / by John S. C. Abbott. – New York : Dodd, Mead, 1874. – viii, [7]-350 p. front., plates. 19 cm. – (American Pioneers and Patriots). front.=frontispiece Series title,often displayed in parentheses (though not always)

51. Putting it our way Series titles are usually put in parentheses

52. Putting it in the Library of Congress’s way Notice that LC does not put parentheses around the series Statement—this is common in computer catalogs

53. Another series example

54. Area 7: Note Area Rules 7A-7B17, pp. 46-55.

55. Area 7: Note area Why notes? Several notes [may be] included in [a] cataloging record, not necessarily to further describe the item physically, but to indicate further details that might be helpful in identifying the item, or information of interest to someone looking for this book. There are two categories of notes, formal and informal. Formal notes are those always done in a particular style, often with punctuation that divides titles or performers or other pieces of information. Informal notes are any notes that the cataloger felt might be useful to include, either for the library staff looking at the record, or for the patron accessing the item. Adapted from Brief Review of Cataloging

56. Commonest uses for notes To indicate that the item includes bibliography, index etc. (Rule 7B14) To provide a summary of the content of a book (especially for children’s books) (Rule 7B13) To provide information about the grade level, reading level, etc. (Rule 7b11)

57. Example?

58. Another example for Notes

59. Alternate title in notes alternate title (Rule 7B5) A title found in or on a bibliographic item, that varies from the one given in or on the chief source of information, for example, a title appearing on the label or container of a videocassette that differs from the one given in the videorecording itself. In librarycataloging, any alternate titles are entered in the note area of the bibliographic record. Compare with alternative title.[That’s the one with the “or”! Alternate title example: 4:50 from Paddington / Agatha ChristieNotes area: “Previously titled What Mrs. McGillicuddy saw!”

60. Alternate title in our easier display

61. Area 8: Standard Number Area Rules 8A-8B2, pp. 55-56.

62. Area 8: Standard number Rule: “Give the International Standard Book Number (ISBN) or International Standard Serial Number (ISSN) or any other internationally agreed standard number of the bibliographic resource being described. Precede that number with the standards abbreviation (ISBN, ISSN, etc.) and use standard hyphenation.” Concise AACR2, 4th ed., Rule 8B1.

63. Putting it all together Chapter 4

64. Example of a complete bibliographic description The Annotated Hobbit / Annotated by Douglas A. Anderson. The Hobbit : or, there and back again / J.R.R. Tolkien ; illustrated by the author. – Rev. and exp. ed. – Boston ; New York : Houghton Mifflin, 2002. – xii, 398 p. : ill. (some col.), maps : 25 cm. – Full text of novel with added annotations and illustrations. – ISBN 0-618-13470-0

65. BCCLS entry for The annotated Hobbit Alternate title!

66. Simpler setup

67. Another example The dark-thirty : southern tales of the supernatural / Patricia C. McKissack ; illustrated by Brian Pinkney. – New York : Dell Yearling, 2001, c1992. -- 166 p. : ill. ; 20 cm. – “A Yearling Book.” – Newbery Honor Book, 1993. – Coretta Scott King Award, 1993. – ISBN 0-679-89006-8 Compare entry from Chicago Public Library’s catalog at http://www.chipublib.org/search/details/cn/2012003

68. From BCCS

69. In our simplified display

70. Example in a different medium The lion, the witch and the wardrobe [sound recording] / C. S. Lewis ; Paul Scofield; Elizabeth Counsell; David Suchet; Paul McCusker. – [S.l.] : Tyndale Entertainment, cp1998 -- 2 sound discs ; digital ; 4 3/4 in. – (Focus on the family radio theatre. The Chronicles of Narnia 2). – “Dramatization based on The Lion, the Witch and the Wardrobe c1950, C.S. Lewis Pte. Ltd.” – “Not recommended for children under the age of 8.” – “Douglas Gresham as your host.” – Title from CD cover. – Approx. running time 149 mins. C=copyright p=copyright for phonographic recording[S.l.]=sine locus i.e. without a place [of publication]

71. Display from a public library catalog

72. Matrix format