1. Group Project
Part 1
SFSU ISYS 363
Fall 2013- Section 1
Flames

2. Considered Collaboration Tools
POPULAR COLLAB. TOOLS
1. DropBox
2. Prezi
3. Access
MARKET LEADERS
1. BaseCamp
2. Google Docs
Teamwork is one of the most important aspects of the modern workplace.
However, with the spread of globalization and Internet availability means that members
of the team could be just about anywhere in the world. So for teamwork to be effective,
it’s important for companies to adopt modern work practices and technologies that help
co-workers, wherever they are, share their work in a simple and efficient way saving
time, space, and money.

3. What We Are Looking For
Features to expect
 Client integration
 Contact information management
 Task management
 Event coordination
 File sharing, tracking, and storage
 Resource and document
management
 Shared blogging
 Real time chat
 Status updates
 Searching and tagging
 User profiles
Accessibility
 High security, encryption
 Customizable, fast, and rich
interface design
 Developer API
 Extremely simple to use
 Clear activity tracking
 Comprehensive suite of
features
 Simple pricing model
 Web, desktop, and mobile
 Inexpensive

4. MS Access
Advantages
• -The Office 2010 interface style is
familiar, so users who have other
Office products will not be lost when
dealing with Access.
• -With careful planning and thoughtful
setup, Access gives the user a
consistent “container” for data that
can be reliably retrieved,
manipulated and reported.
• -Microsoft Access is significantly
cheaper to implement and maintain
compared to larger database systems
such as Oracle or SQL Server.
Disadvantages
• -Microsoft Access is not meant to
have multiple users at any given
time. While it can support them,
problems with functionality can
pop up.
• -All the information from your
database is saved into one file -
this can limit what you can do
with it and slow down reports,
queries, and forms.
• -Since Microsoft Access cannot
handle large data requests, if you
are using close to the maximum
amount of data, it will run slowly.

5. DropBox
Benifits
• Excellent security features
• Effortless file synchronization
• Supports file sharing
• Access to your files no matter what
computer/ device you have
• Facebook/Twitter/ & StumbleUpon
collaboration
• Cloud Computing and Storage
• Dropbox's storage is SSAE16/SOC1,
SOC2, ISAE 3402 and ISO 27001
certified
• Apps for document editing, e-signature,
CRM, and communication
• Dependable servers (no downtime)
Risks
• Dropbox can sync only files in its Dropbox
folder
• Does not provide advanced sharing tools
• No MS Outlook plugin which enables
accessibility to contacts and faster file
sharing
• Cannot monitor specific files shared
because of the lack of tracking tools
• Cannot view occurring activity on the
shared files
• No audit log capabilities
• Not proficient with collaboration
• FTC filed a compliant for misleading users
about level of encryption
• Human error can expose data on a
massive scale

6. Prezi
Pros
• Easy access via Internet
• Free online
• Ideas of designs on the website
• Zoom in the slides
• Simple designs to create
• Insert all types of media files
Cons
• Limited amount of creativity of
designs
• There’s a cost if you want an
upgraded version
• The free version can only can be
accessed online

7. Google Drive
Pros
• Create new documents, spreadsheets and
presentation slides where all change saved
automatically in Drive
• Support files sharing
• Free files editing when you share with
someone
• Free 15GB storage space
• Free download Google Drive App for Android
and IOS users
• Access to drive without internet connection
• Store file safely, not easy to loose
• Powerful search for files and images
• View 30 types of files without programs
installed on computers
• Connect with others by chatting right inside
Docs, Sheets, and Slides, or leave comments
on files and images
• Go Back in time with revision history for
Googles Docs, Sheets and Slides
Cons
• Only for Google’s Chrome browser if internet
is offline. Firefox or internet explore will not
work
• Had to have Drive’s Chrome Web App installed
in order to work on computers when internet
is offline
• Documents may have had formatting changes/
loss if imported from Microsoft office file type
• Lack of advanced editing tools for Google Docs,
Sheets, and Slides

8. Basecamp
Advantages
• Offers single page projects with
email notifications for ease and
clarity
• Accessible on various platforms
along with various mobile
platforms
• Will fit most budgets with five
different plans to choose from
• Sychronizes with Dropbox and
Google Docs
Disadvantages
• While great for smaller projects,
communication becomes chaotic
for larger projects – its simplicity
becomes a fault
• No time tracking device
• The lower-costing plans do not
offer SSL encryption (same as
online banks) for sensitive
information

9. Best Business Choices
And WhyGoogle Drive
What started as a free online alternative
to Microsoft Office has quickly become one of
the most impressive services for creating,
editing, saving, syncing, and collaborating on
documents.
Pros
• Free 15GB storage space
• Free download Google Drive App for Android
and IOS users
• Access to drive without internet connection
• Store file safely, not easy to loose
• Powerful search for files and images
Cons
• Had to have Drive’s Chrome Web App installed
in order to work on computers when internet is
offline
• Documents may have had formatting changes/
loss if imported from Microsoft office file type
• Lack of advanced editing tools for Google Docs,
Sheets, and Slides
Drop Box
The premise behind Dropbox is it gives you
access to your files no matter what computer or
device you have at hand. The service stores files
with strong encryption on multiple servers and
lets you get at your files quickly, easily, and from
Internet-enabled device.
Pros
• Effortless file synchronization
• Supports file sharing
• Access to your files no matter what computer/
device you have
• Facebook/Twitter/ & StumbleUpon
collaboration
• Cloud Computing and Storage
Cons
• No audit log capabilities
• Not proficient with collaboration
• FTC filed a compliant for misleading users about
level of encryption
• Human error can expose data on a massive scale

10. Works cited
• Dropbox. Dropbox.com. Retrieved Oct. 7, 2013, from https://www.dropbox.com/business
• Stokdyk, J. ( 07/13/2012) Dropbox: The pros and cons. Businesszone.co.uk. Retrieved Oct 7, 2013, from
http://www.businesszone.co.uk/topic/technology/dropbox
• "Features of Google Drive." . N.p.. Web. 9 Oct 2013. <http://www.google.com/drive/features.html>.
• Newman, Jared. "Google Drive: Work Offline." PC World 31.7 (2013): 19. Business Source Premier. Web. 9 Oct.
2013.
• Bachuber, D.n.page.6Oct2013.<http://tech.journalism.cuny.edu/documentation/intoduction-to-basecamp/>.
• Rose, Jim.N.p.web.7Oct2013,http://deeson-online.co.uk/blog/why-we-use-basecamp
• Smothers, Curt. "Advantages and Disadvantages of Microsoft Access." Www.brighthub.com. N.p., 6 June 2009.
Web. 8 Oct. 2013. <http://www.brighthub.com/computing/windows-platform/articles/41453.aspx>.
• "Microsoft Access Database, Why Choose It?" Blue Claw Database Design. Blue Claw Database Design, n.d. Web.
<http://www.blueclaw-db.com/microsoft_access.htm>.
• Sanger, Katherine. "Advantages & Disadvantages of Microsoft Access."
Http://www.ehow.com/facts_4827300_advantages-disadvantages-microsoft-access.html. Www.ehow.com, n.d.
Web. <http://www.ehow.com/facts_4827300_advantages-disadvantages-microsoft-access.html>.
• Hooker, David. "Get Started with Prezi : Prezi Support." Prezi Support. Prezi, n.d. Web. 09 Oct. 2013.
• Noar, Andy. "Presentation Tips | PowerPoint vs. Prezi." Presentation Panda. N.p., 21 Feb. 2013. Web. 09 Oct. 2013.