1. Brazilian Arts Foundation
Capacity Building Initiative
04/26/2012 Informational Workshop

2. Presentation Objectives:
• Program Overview
• Application & Guidelines
• Managing Your Grant
• Question & Answer

3. Freneticore
To invest, inform, and impact
the administrative capacity of arts organizations
toward artistic excellence.

4. Capacity Building Initiative
Sustainability
(Formerly the MODE Stabilization Program)
Accelerator
(Formerly the MODE Intensive Services Program)
Incubator
Pre-Incubator

6. The Initiative at-a-glance
PROGRAM: Pre-Incubator Incubator Accelerator Sustainability
Develop orgs from Incubate orgs from Accelerate orgs from Sustain mature orgs through
Goal idea to start-up start-up to growth growth to maturity decline & turnaround
Partnership Term 12 months 36 months 12 months 12 months
Limited awards of $15,000/year Up to Up to
Investment $5000 - $7500 for three years $10,000 - $20,000 $20,000
Client residency, Capacity funding for
Capacity funding for
Management services & management multiyear strategic
Services capacity funding services, & capacity planning or
multiyear strategic planning
or implementation
funding implementation
Client budget size $10K - $75K $75K - $200K $100K - $750K $750K+
Client staff size 0 – 1 FTE 0.5 – 2 FTE 2 – 4 FTE Staff > 3 FTE
(Full Time Equivalent)
Class of 2013 Class of 2013 Class of 2012
Art Cars of Houston Brazilian Arts ArtBridge Class of 2012
Aperio Foundation Houston Center for
BooTown Aurora Picture Show Contemporary Craft
The Back Porch Players Classical Theatre
Houston Blues Museum Company Houston Center for Class of 2013
25 Horse Head Theatre Company Photography MECA
Current Clients KASH Dance Source
Lone Star Lyric Theatre Festival Houston Voices Breaking HITS Theatre
Mildred’s Umbrella Boundaries
NobleMotion Dance Freneticore
Stark Naked Theatre Company Class of 2013
WindSync InterActive Theatre Hope Stone Inc.
Company

7. PURPOSE:
To provide specialized investments in an organization’s infrastructure.
Financial Administrative
Resources Systems
Board Staff
Governance Management

8. PAST INVESTMENTS:
• PT/FT • Engaging marketing
Development & PR consultants
Director hire • Integrated databases
• Staffing for new • facilities pro forma
earned income • Website
redevelopment
initiatives
Financial Administrative
Resources Systems
Board Staff
Governance Management
• Board training on
governance, • Program
accountability, & Coordinator hire
fundraising
• Office Manager
• Multiyear strategic
planning hire

9. Eligibility at a glance
 must be a HAA grantee anytime since
FY05 Grant cycle (07/2004 to current).
 For ACCELERATOR Applicants -
annual cash revenues are between
$100,000.00 and $750,000.00.
 For SUSTAINABILITY Applicants -
annual cash revenues are above
$750,000+.
 at least one (1) full-time employee
that acts at the chief executive officer
or executive director equivalent.
 Incubator Program clients are eligible
to apply.

10. Attendee Profile
49

11. Attendee Profile
16 15
9 9
3

12. Eligibility at a glance
 Beginning Sept. 1, 2010, within organization’s lifetime you may receive up to:
o Five (5) ACCELERATOR grants = up to two (2) Phase I and three (3) Phase II
o Two (2) SUSTAINABILITY grants = a combination of Phase I and Phase II
For All Phase I: Strategic Plan Applicants:
 must wait a minimum of two (2) grant Fiscal Years before submitting another
Phase I application. Ex.) If awarded an FY2011 MODE Phase 1 grant, you can re-
apply for the FY2014 cycle, but not the FY2012 or FY2013 cycle.
For All Phase II: Implementation Applicants:
 must submit their current multi-year strategic plan adopted by its board of
directors that is no more than three (3) years old at the time of deadline.
 must wait a minimum one (1) grant Fiscal Year before submitting another Phase
II application. Ex.) If your organization was awarded an FY2011 MODE Phase 2
grant, you can re-apply for FY2013 cycle, but not FY2012 cycle.

13. Application Tips
Provides candidate’s management,
governance, and financial position.
Be mindful of:
• Section C: be succinct with your
Statement of Intent
• Section F: Leadership Team makeup
should be 3 to 5+ staff & board (majority
board).
• Section G: requesting 3 years reported
financials from Form 990, current budget,
& next fiscal year budget.
• Section H.1: Narrative for Phase I ONLY
• Section H.2: Logic Model for Phase II ONLY

14. Selection Process
• Competitive panel review
process.
• Panel consists of a diverse
group of professionals in arts
management, foundation, and
business management.
• Panel will review and evaluate
the applications and make a
recommendation to the
Houston Arts Alliance Board of
Directors.

15. Selection Criteria
Core Competency Phase I Phase II
Clarity of Program Role 250 points 0 points
Governance 200 points 200 points
Financial Resources 200 points 200 points
Management (staff) 150 points 100 points
Realistic & Achievable Goals 100 points 250 points
( Section H.2. Logic Model )
Marketing & Public Relations 100 points 0 points
Strategic Plan Document
0 points 250 points
(Phase 2 only)
TOTAL 1000 points 1000 points

16. Calendar Timeline
Dates Milestones
For Phase II applicants:
May 14 & 15, 2012
Logic Model Review Session
May 25, 2012 5PM Application Deadline
July 2012 Panel Review
August 2012 Award Notifications
September 2012 Program Orientation
October 1, 2012 Grant cycle begins

17. Managing Your Grant
• Organizational Assessment
• Quarterly Reporting
• Final Deliverables
• Final Report requesting financial
documentation for use of funds
• End of Grant Presentation
February 2014

18. Building a Culture of Learning
Sustainability clients
inform Accelerators as …
Accelerator clients
inform Incubators as …
Incubator clients
inform Pre-Incubators as …
Pre-Incubators
establish critical
infrastructure.

19. For more information,
please contact:
Jerome Vielman
Programs & Services Manager
Houston Arts Alliance
3201 Allen Parkway, Suite 250
Houston, Texas, 77019
Direct: 713.581.6122
Email: jerome@haatx.com
www.houstonartsalliance.com
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21. Logic Model Diagram
A commonly-used tool to clarify & depict
a program, initiative, or project within an
organization.
It also serves as a foundation for
planning and evaluation.
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22. Logic Model Diagram
PROBLEM STATEMENT
GOAL LONG TERM OUTCOMES:
Short
Resources Activities Outputs Term
Outcomes
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