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How to Use the Signature Editor in Outlook 2013
How-To Geek
How to Use the Signature Editor in Outlook 2013
The Signature Editor in Outlook 2013 allows you to create a custom signature from text, graphics, or business cards. We will show
you how to use the various features of the Signature Editor to customize your signatures.
To open the Signature Editor, click the File tab and select Options on the left side of the Account Information screen. Then, click Mail
on the left side of the Options dialog box and click the Signatures button. For more details, refer to one of the articles mentioned
above.
Changing the font for your signature is pretty self-explanatory. Select the text for which you want to change the font and select
the desired font from the drop-down list.
You can also set the justification (left, center, right) for each line of text separately. The drop-down list that reads Automatic by
default allows you to change the color of the selected text. Click OK to accept your changes and close the Signatures and
Stationery dialog box.
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2. 11/6/13
How to Use the Signature Editor in Outlook 2013
To see your signature in an email, click Mail on the Navigation Bar.
Click New Email on the Home tab.
The Message window displays and your default signature is inserted into the body
of the email.
NOTE: You shouldn’t use fonts that are not common in your signatures. In order
for the recipient to see your signature as you intended, the font you choose also
needs to be installed on the recipient’s computer. If the font is not installed, the
recipient would see a different font, the wrong characters, or even placeholder
characters, which are empty square boxes.
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Close the Message window using the File tab or the X button in the upper, right
corner of the Message window. You can save it as a draft if you want, but it’s not necessary.
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How to Use the Signature Editor in Outlook 2013
If you decide to use a font that is not common, a better way to do so would be to
create a signature as an image, or logo. Create your image or logo in an image
editing program making it the exact size you want to use in your signature. Save
the image in a file size as small as possible. The .jpg format works well for pictures,
the .png format works well for detailed graphics, and the .gif format works well for
simple graphics. The .gif format generally produces the smallest files.
To insert an image in your signature, open the Signatures and Stationery dialog
box again. Either delete the text currently in the editor, if any, or create a new
signature. Then, click the image button on the editor’s toolbar.
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On the Insert Picture dialog box, navigate to the location of your image, select the file, and click Insert.
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4. 11/6/13
How to Use the Signature Editor in Outlook 2013
If you want to insert an image from the web, you must enter the full URL for the image in the File name edit box (instead of the
local image filename). For example, http://www.somedomain.com/images/signaturepic.gif. If you want to link to the image at the
specified URL, you must also select Link to File from the Insert drop-down list to maintain the URL reference.
The image is inserted into the Edit signature box. Click OK to accept your changes and close the Signatures and Stationery dialog
box.
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How to Use the Signature Editor in Outlook 2013
Create a new email message again. You’ll notice the image you inserted into the signature displays in the body of the message.
Close the Message window using the File tab or the X button in the upper, right corner of the Message window.
You may want to put a link to a webpage or an email link in your signature. To do this, open the Signatures and Stationery dialog
box again. Enter the text to display for the link, highlight the text, and click the Hyperlink button on the editor’s toolbar.
On the Insert Hyperlink dialog box, select the type of link from the list on the left and enter the webpage, email, or other type of
address in the Address edit box. You can change the text that will display in the signature for the link in the Text to display edit
box. Click OK to accept your changes and close the dialog box.
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How to Use the Signature Editor in Outlook 2013
The link displays in the editor with the default blue, underlined text. Click OK to accept your changes and close the Signatures and
Stationery dialog box.
Here’s an example of an email message with a link in the signature. Close the Message window using the File tab or the X button in
the upper, right corner of the Message window.
You can also insert your contact information into your signature as a Business Card. To do so, click Business Card on the editor’s
toolbar.
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How to Use the Signature Editor in Outlook 2013
On the Insert Business Card dialog box, select the contact you want to insert as a Business Card. Select a size for the Business
Card image from the Size drop-down list. Click OK.
The Business Card image displays in the Signature Editor. Click OK to accept your changes and close the Signatures and Stationery
dialog box.
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How to Use the Signature Editor in Outlook 2013
When you insert a Business Card into your signature, the Business Card image displays in the body of the email message and a .vcf
file containing your contact information is attached to the email. This .vcf file can be imported into programs like Outlook that
support this format.
Close the Message window using the File tab or the X button in the upper, right corner of the Message window.
You can also insert your Business Card into your signature without the image or without the .vcf file attached.
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If you want to provide recipients your contact info in a .vcf file, but don’t want to attach it to every email, you can upload the .vcf
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