Staff is an intangible asset and HR processes are always a concern for the Senior Management. The quality of HR management reflects the success of a company. Efficient and effective management of "Human Capital" is the need of the hour and requires computerized Human Resource Management Solution. PeoplActive handles HR, Personnel, Attendance, Leave Records, Payroll and other benefits through Web based solutions. To ensure that HR retains control of both data and processes, workflow automatically routes all tasks through review- approval cycles, thereby improving productivity and ensuring that important tasks are not overlooked. It helps the HR department to calculate payroll and allocate the resources by generating reports.

1. PeoplActive
The Fully Integrated Single-Supplier
HR Management Solution

2. Overview

3. Introduction
Staff is an intangible asset and HR processes are always a concern for the Senior
Management. The quality of HR management reflects the success of a
company. Efficient and effective management of "Human Capital" is the need of
the hour and requires computerized Human Resource Management Solution.
• PeoplActive handles HR, Personnel, Attendance, Leave Records, Payroll and
other benefits through Web based solutions.
• To ensure that HR retains control of both data and processes, workflow
automatically routes all tasks through review- approval cycles, thereby
improving productivity and ensuring that important tasks are not overlooked.
• It helps the HR department to calculate payroll and allocate the resources by
generating reports.

4. 7.
Advanced
Security and User
Management 6.
1. Integrated
Enterprise-Class Account
HR & Payroll Module
Software
2.
Local Practice
HRMS 5.
In-depth
built-in with
International Core Reporting
Standards
Features
4.
Payroll Services
3.
Employee Details

5. What makes
HRMS
unique ?
Robust Swift Ongoing
Solution Deployment Support

6. 1. Enterprise-Class Human Resource and
Payroll Solution
Whatever your business size, you can enjoy the benefits of a full-featured Cloud payroll solution
without sacrificing the control, flexibility and accessibility.
2. Local Practice built-in with International Standard
Meet organizational needs with flexible payroll processing in accordance with international
standards and local practices. Wage Protection System (WPS), Gratuity, leave salary
calculations, leave fare and their provisions are managed efficiently to suit global requirements.

7. 3. Employee Details
You can record personal information of employees, together with their photographs,
designation, qualification, benefits, work experience, grades, documents like health card, labor
card, passport, visa, etc.
4. Payroll Services
No more worrying about late payment of employee salary and missed deadlines. We provide a
payroll management module which provides all functionalities required by a traditional payroll
solution.

8. 5. In-depth reporting
PeopleActive comes with powerful reporting capabilities that enable you to zero in on the data
that matters the most- reports like pay register, bank transfer statement, cash denomination,
budget variance on jobs, job wise hours and cost, annual leave due report etc.
6. Integrated Account Module
The Accounting module can be integrated with the solution to maintain salary, payment,
receipts, petty cash etc. The costs centers can be defined for company, branch, as well as
department wise human resource allocation to keep track of account transactions.

9. 7. Advanced Security and User Management
A fully secured solution with bio-metric integration and maximum user control to ensure the
confidentiality of HR data. PeoplActive is designed to meet global and multiple industry
requirements. Clients can be benefited for multi-organization, multi-branch, multi-location,
multi-currency and global view functionality.

10. HRMS helps you simplify
the following processes:
1. HR Administration
2. Leave Management
3. Payroll Management
4. Financial Interface
5. Timesheet Calculation
6. Attendance Management
7. Recruitment Process
8. Company Transfers
9. Performance Management
10. Employee Relations
11. Reporting
12. Document Management
13. Company Policy
14. Employee Self Service
15. Approval Workflow

11. HRMS has two components
HR Management
Pay Roll Management

12. HR Management
1. Organization Structure
2. Employee Data Management
3. Global Configurations
4. Employee History

13. HR Management
1. Organization Structure
Multi Company
Multi Branch
Location
Department
Division
Designation

14. HR Management
2. Employee Data Management
„ Personal Information with photograph and signature
„ Contact Information
„ Bank Accounts
„ Designation
„ Grades
„ Qualification
„ Experience
„ Documents with unlimited images
„ Dependents etc

15. HR Management
3. Global Configurations
„ Bank accounts
„ Leave Rule Configuration
„ Ticket Fare Configuration (for employees and dependents)
„ Holidays Calendar
„ Email alerts on documents expiry
„ Audit control
„ Pay Elements
„ Overtime Settings
„ Gratuity / Leave / Travel Entitlements

16. HR Management
4. Employee History
Comprehensive
Benefit
Employment Status
EMP Appraisal
Location/Dept./
Designation, etc.
Welcome EMP EMP Doc Management
EMP Job Profile

17. Pay Roll Management
1. Basic Features
2. Pay Roll Transactions
3. Account Transactions

18. Pay Roll Management
1. Basic Features
„ Multi Company/ Multi Branch / Locations / Departments / Divisions / Currencies
„ Leave pay elements (Company / Employee)
„ Leave Accrual -deduction of unpaid leave
„ Leave fare
„ Loan types
„ Employee: Multiple bank accounts
„ User-defined overtime rates
„ Salary payments in cash, cheque, bank transfers and WPS across any currency bank account
„ Increments to employees and their history with effective dates
„ Employee provision calculation
„ Month end processing
„ Separation & Indemnity settlement

19. Pay Roll Management
2. Pay Roll Transactions
„ Attendance recording
„ Import Attendance
- Employee wise daily attendance
- Department wise daily/Monthly attendance report
„ Any kind of Variable Allowances, Deductions, Benefits and Indirect costs
„ Loan/Advance Processing
„ Salary revision
„ Leave salary & Air Ticket Allowance
„ Leave encashment
„ Provision adjustment
„ Separation processing ‟ Terminal Indemnity & Final payment
„ Pre-Payroll processing
- Generate fixed earnings / deductions - Pay slip checklist
„ Post-payroll processing
- Manual posting to accounts - Period-end process

20. Pay Roll Management
3. Account Transactions
„ Ledger creation
„ Allocation of cost center
„ Payment
„ Receipt
„ Petty Cash
„ Journal voucher
„ Statement of account report
„ Cost center wise expanse/salary report

21. “ DIFFERENT
What makes our HRMS
“
from other Solutions?

22. 1. Encouraging employee self-service
Paper-based time-off requests, beneficiary updates, and pay stubs are becoming a thing of the past.
PeoplActive keeps track of the company’s benefits and compensation data, allowing employees to
view the status of their accrued leaves, make time-off requests, or make necessary changes to their
contact information- all without phone calls or emails to HR personnel.
Features:
 My Information
 Attendance Tracking
 Leave Cycle
 Pay Slip
 Expense Claims
 HR Notification
 Company Policies

23. Key benefits
• Improved employee satisfaction: Keeps employees informed and engaged
with automated communications‟ directly to their computers, handhelds
and mobile phones.
• Lower Cost: More cost effective than HR staff calling individuals
• Targeted: The right person receives the right notification and only
authorized people have the rights to send to wide audiences
• Expense Claim: This tool is used to manage the expense claims and
payments made outside the Payroll; a comprehensive module with
expense-claim workflow, employee & manager self service, bulk claim
processing & payment, MIS reporting and alerts

24. 2. Smart Document Management &
Expiry Reminder
• Allows the user to digitize all important personal and company
documents so that they can be accessed from anywhere!
• For instance, documents like passports etc can be digitized and
accessed easily from any location
• Now you can download a document’s scanned copy on one click.
• The software also sends an expiry reminder for uploaded document
before its expiry date by SMS/mail. So now you can save yourselves
from late submission fines!

25. System manages following documents
„Trade License „ Software License Contracts
„Immigration Card „ Rental Contracts
„Labor card „ Driving License
„Tenancy Contract „ Web site Domain Renewals
„MOA „ Service & Maintenance Contracts Renewal
„AOA „Electricity ‟ Internet ‟ Telephone etc.
„Partners Document Reminder
„Commercial Register
„Share
„Certificate
„Property Insurance
„ Third party Liability
„ Passport
„ Visa
„ Labor card
„ Emp Contract
„Police CCTV, Fire Alarm
Certificates Renewals

26. 3. Biometric Integration
• Employees can punch at all job locations
• All employee and company documents are
completely safe and secure
• Documents issued or received from PeoplActive e.g
passport, labor card, insurance card, Commercial
Licenses, Contracts are verified through a strict
biometric system.
• Hence they can only be accessed through employee’s
fingerprint recognition.
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27. 4. UAE Central Bank Wage Protection System
Compliant Pay Roll System
Comprehensive handling of SIF Files,
Gratuity & GOSI Calculations
• Generating SIF files as per UAE Central Bank WPS (Wage Protection System)
regulations is a matter of minutes!
• Another big advantage is the facility to get informed on changes in specific
statutory rules and regulations.
• You have the option to automatically update your settings to comply with
the latest regulations.
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28. Salient features
• 100% compliant with UAE Central Bank WPS formats
• Facility to store Establishment ID, Bank Routing Code and other information
• Facility to store Employee Account Number and other information
• After Payroll is processed, click a button and get the SIF file
• No need for any data entry month after month
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29. 5. Centralized attendance system
Attendance is critical as a basic input to payroll processing. HR departments face
problems of integrating attendance inputs from different log systems e.g. cards,
biometric scanners and manual attendance registers across all business locations.
PeoplActive’s Centralized Attendance Functionality
• Collects data from multiple sources
• Tracks your employees’ time and attendance automatically
• As per the company rules and policies
• Fetches employee punches from the device
• Calculates daily attendance based on day/work hr basis
• Work hour basis
• Calculates total work time
• Calculates overtime, late in, early out for each employee

30. 6. iPad, iPhone and Android support
iPad, iPhone and Android7

31. 7. Smart E-Mail SMS System
• Auto salary slip to EMP By mail as well as notify by SMS.
• Company/EMP Document expiry reminder
• EMP Leave expiry reminder through auto scheduler
• Auto mail reminder if Monthly Working Hours is less than the Actual Working Hours.
• Current month Salary Comparison with last month by auto mail.
• Bulk SMS/ Mail Notification by system for any event to any department or any EMP
• Auto System mail/SMS on emp birthday, anniversary , festival etc.
• SMS/ Mail history
• Auto database backup system with notification by mail

32. What make HRMS
the smart choice
for your company?

33. HR and Payroll excellence
Our professional HR implementation consultants strive to adopt HR
and Payroll “BEST PRACTICE” procedures at all times.
System Flexibility
The HR and Payroll programs have been developed in “open source
code” ‟screens, procedures and reports can be easily updated by our
customers.
Web based Deployment
This product is built on Advance JAVA and SQL server database. This
means that the entire system can be accessed via the internet and/or
intranet by using an internet browser.

34. Employee Participation
The HRMS includes a user-friendly yet comprehensive self service
portal where all employees can participate by initiating processes
and requests.
It's all hosted
No software to buy, no installation required. You don't need to buy
servers or have trained IT manpower. You also get automatic updates
and bug fixes.

35. Technology Specifications
Key Components
„ Language: Advance Java „ Application Tier: JSF 2.0, EJB3.0
„ Target Deployment OS: Linux „ Reporting: i-Report 4.0/ Jasper Report Tools
„ Support Browser: Mozilla Fire Fox „ Tools: My Eclipse, SVN Source Code Control
„ Client Tier: Ice faces

36. “It’s an excellent Enterprise solution and has solved
many of our HR related problems. Great Job by Team
PeoplActive !”
GM . Samra Jewellery, Dubai
“I haven’t seen a very cost effective and accurate HRMS for
UAE, we haven’t invested for any server or software , paying
per employee cost saves us lot of time and we are happy
about their online service model”
Ms. Uma Gupta, HR Head, MediumRare Technologies LLC

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is not simply random text. It has roots in
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• Richard McClintock, a Latin professor creative production, web & E commerce Development and
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We feel immense pride in saying that our clients love us and we strive hard to achieve that. We are
often termed as the team-next-door by our clients.

38. Loren Epsom is simply
Lorem Ipsum is dummy
text. to popular belief, Lorem Ipsum
• Contrary
is not simply random text. It has roots in
a piece of classical Latin literature from
45 BC, making it over 2000 years old.
• Richard McClintock, a Latin professor at
Hampden-Sydney College in Virginia,
www.communicationcrafts.com