1. Human Capital Management

2. Simplify Your Workforce
Exenta is the Human Capital Management (HCM) tool that can be incorporated into small and
medium organizations and it’s capable of helping them strategize their workforce. We at Exenta
fully indulge in organizations to help them fully automate vast areas of HR operations.
• Exenta helps an organization
build a competitive edge
required to be successful in
today's workplace. It also helps
in managing your workforce
efficiently, retain them, plan and
visualize your organization’s
future.
• Exenta is a versatile web-based
application that can handle
multiple branch operations
from one site, eliminating the
need for multiple licenses.

3. Product Features
Exenta, a web-based application, with a multi-
branch option, and zero restriction for total
number of employees.
Improves business process, saves organization’s
time, money and moreover, Exenta empowers
your employees with integral self service and
benefits enrollment solutions.
Direct online employee access to management of
personal HR information, tracking of attendance
accruals through useful organizational charts.
Flexibility of setting up and managing the vast
categories of employee benefits. Exenta also
empowers employees to choose their own
services online.

4. Product Features
Streamlines the recruitment process with full
requisition management, interview
management, and job offer management. Exenta
software has got a resume parser for easy data
searchability.
Extenta Alert Management System and
Notification Center keeps you in track of sensitive
information from being leaked out of the
organization.
Manage your reports with Exenta Report
Generator, and generate hundreds of reports
within no time!
Automated daily back-ups in local and remote
servers to ensure data security.

5. Exenta Versions
Exenta comes in 3 different versions:
Exenta Lite Module
Exenta Gold Module
Exenta Pro Module

6. Exenta Lite Module
 Onboarding  Payroll Management
 Employee Self Service (ESS)  Transaction Management
 Staff Information System (SIS)  Internal Messaging System
 Asset Management  Workflow
 Attendance Management  Dashboard

7. ►Onboarding
Onboarding is a web-based structure which goes hand in hand with Hiring Process Management. It
assists the Reporting Manager and Human Resource Personnel in effortlessly managing certain
orientation/induction procedures with new employees. Onboarding in Exenta manages the processes
related to induction of employees. The new entrants have just got to fill up forms which then get
automatically routed to the Human Capital Management System for final processing.
Features
• New Joinee List
• Add Employee
• Employee Bulk Import
• Employee Verification
• Inactive Employee
• Assign Seats
• Email Setup

8. ►Employee Self Service
The HR department uses up a lot of time in managing employee requests, which conventionally require
plenty of paperwork. Automation through Exenta’s ESS provides employees the access to their personal
records, which include: Skill Matrix, Service Records, Holidays List and Company policy, to name a few. The end
result is speedy decision making and enhanced employee satisfaction.
Features
• My Profile
• Organization Structure
• Health Record
• Company Policy
• Organization Information
• Job Opening
• Employee Directory
• Reset Password
• Holidays List
• My Skill Matrix
• Missed Punch Request
• Service Record

9. ►Staff Information System
Every organization has statutory requirements to maintain employee data. Exenta Staff
Information System is a sophisticated database that manages basic staff information with ease and
consistency. SIS also helps managers and team leads in professionally managing team reports and
activities. It comprises: Leave Management, Productivity, Attendance, Employee Skill Matrix, Health
records, etc.
Features
• Employee List
• Service Records
• Team Management
• Health Records
• Employee Skill Matrix

10. ►Asset Management
Asset management is a systematic process of operating, maintaining, and upgrading assets cost-
effectively. It’s the way through which staffing requirements are maintained through promotions and
hiring of fresh talent. Asset management in Exenta exclusively maintains and tracks individual assets in
an organization. It consists of: Asset Register, Asset Request, Issued Asset, Asset Return and Assign
Asset.
Features
• Asset Home
• Manage Asset
• Manage Access Card
• Assign Asset
• Asset Request
• Return Asset

11. ►Attendance Management
Attendance management is the act of managing attendance or presence in a work setting
so as to minimize loss due to employee downtime (break). Attendance tracking plays a vital role in
any organization’s Management Information System. Exenta uniquely provides a user-friendly
interface to set rules for attendance and leave tracking, e.g., loss of pay can be calculated for
employees whose leaves have been completely exhausted.
Features
• Attendance Management
• Leave Management
• Permission Management
• Work Schedule
• Employee Reports

12. ►Payroll Management
Exenta Payroll Management software computes employee salaries on a monthly basis and sends
for approval to the HR Department, prior to releasing the pay. Exenta also features an integrated Income
Tax computation process that can be customized based on the Income Tax Law of your country. It
automatically takes into consideration all payment variables like
leaves, absenteeism, loans, advances, overtime, incentives, bonus, hourly wages, contractor
payments, etc.
Features
• Manage Salary
• Income Tax
• Loan Request
• Advance Request
• Reimbursement Request
• Salary Slip
• PF Request
• Manage OT Salary

13. ►Transaction Management
Provides dynamic employee transaction management capabilities that streamline essential
Human Capital Management (HCM) processes such as administration, payroll and time management.
The Transaction Management module in Exenta spurs the users of this matchless system by letting them
manage employee movements between branch offices, departments, probation etc., in a systematic
manner. The end result is better service at affordable IT costs.
Features
• Inter Department Request
• Request Approval
• Change Reporting Manager Request

14. ►Internal Messaging System
This messaging system in Exenta comes with the essential emailing features to let
users distribute and exchange electronic messages amongst themselves or to a
group, irrespective of their location. The goal is to help businesses improve their day-to-
day operations and save time.
Features
• Inbox
• Drafts
• Sent Items
• Trash

15. ►Workflow
A workflow displays expert instructions and proven techniques to optimize business
processes. Workflow management is a key module interconnected with Exenta’s other
modules. Functional interrelationships and process flow are described for each
module, with appropriate flowcharts and excellent GUIs.
Features
• Attendance Workflow
• Asset Workflow
• Payroll Workflow
• Benefits Workflow
• Hiring Workflow
• Conveyance Workflow
• Onboarding Workflow
• Appraisal Workflow
• Exit Workflow

16. ►Dashboard
A dashboard is a graphical display within Exenta software that compiles metric data and displays
it for a real-time view to explain the actual situation in the workplace. Exenta Dashboard provides a lucid
view of Key Performance Indicators (KPIs) relevant to a particular objective or business process.
Enterprises can use dashboards to view business performance, workplace trends, make future
predictions, etc.
Dashboard Lists
• Onboarding Dashboard
• ESS Dashboard
• SIS Dashboard
• Asset Dashboard
• Attendance Dashboard
• Payroll Dashboard
• Transaction Dashboard
• Internal Mail Dashboard

17. Exenta Gold Module
Exenta Gold Module comprises the modules present in the ‘Exenta Lite
Module’, and a few additional ones listed below:
 Performance Management  Knowledgebase Management
 Hiring Management  Procedure Management
 Conveyance Management  Helpdesk
 Document Management  Exit Management

18. ►Performance Management
Performance management helps organizations face the big challenges of improving
employee performance. Exenta Performance Management supports an appraiser with an apt
strategy of appraisal, like 360 Degree, or lets him put up his own method, along with the model
currently in use. The appraiser can readily utilize preset questionnaires (forms) for employee
assessment and evaluation.
Features
• Performance Summary
• Manage Appraisal
• E-Compensation
• Appraisal Form

19. ►Hiring Management
Creating job posts, posting jobs to career websites, scheduling interviews, and
evaluating candidates, now made simple with Exenta Hiring Management. Preset
templates available on hand, to save time for your hiring personnel. This hiring system is
indeed exhaustive and user-friendly.
Features
• Job Request
• Manage Jobs
• Manage Appraisal
• Resume Bank
• Manage Interview
• Manage Offer Letter
• Question Bank
• Recruitment Agency
• Manage AdSource
• Referral

20. ►Conveyance Management
Conveyance management minimizes clumsy paperwork that otherwise needs to
be carried out by admin staff of the transport department. Exenta monitors vehicle
shuttling and common responsibilities associated with employee transport. It also levies
conveyance charges, if applicable, by simply defining the rule.
Features
• Conveyance Home
• Manage Vehicle
• Transport Request

21. ►Document Management
A Document Management system is a computer-based system used for tracking and storing
electronic documents and/or images of paper documents. Exenta Document Management allows
users who work in multiple document formats, actively generate a basic document folder that can
conveniently store, retrieve and export any sort of document.
Features
• Document
• Document Audit

22. ►Knowledgebase Management
Allows approved personnel to upload documents or articles that can be accessed by others in
your organization. Exenta Knowledgebase Management saves a great deal of your useful time, by
anticipating and explaining interaction patterns of your organization with its environment.
Features
• Add Article
• Search and View Article

23. ►Procedure Management
Procedure Management acts as a simple reminder tool or guides concerned
personnel to arrange tasks that need to be carried out on regular basis and then
acknowledged. This Exenta module is fully automated and it aids in
administration, reporting and auditing of transactions.
Features
• Add New Procedure
• Manage Procedure
• My Procedure
• Procedure Assigned By Me
• Team Procedure

24. ►Helpdesk
Helpdesk in Exenta helps employees generate problem records related to IT
issues, and notify the concerned department to address ‘tickets’ in a timely manner. It
can resolve issues quickly and also track problem history pertaining to an asset.
Features
• Create Ticket
• My Ticket status
• Ticket Queue
• Archive Ticket
• Settings

25. ►Exit Management
Exit Management in Exenta comes with an innate ability to accurately execute all
elements/procedures related to employee separation. The main features are: initiating
exit request, notification to all parties as prescribed in workflow, exit
interview, managing clearances, conclusion etc.
Features
• Manage separation
• Separation Request

26. Exenta Pro Module
The Exenta Pro Module includes all the features of the Exenta Gold
Module, as well as a few additional modules listed below:
 Training Management
 Travel Management
 Inventory Management
 Visitor Management
 Employee Benefits

27. ►Training Management
This module is built using real-time scenarios. We provide a variety of online
training notes that cover various topics, so that employees might have access to
information and learn at their own pace, anywhere anytime. An in-built reporting
system in Exenta assists supervisor(s) in evaluating employees’ performance.
Features
• Manage Training Program
• Online Training
• Training Request
• Schedule Training
• Training History
• Training Analysis

28. ►Travel Management
The Travel Management module in Exenta is linked with other relevant
modules. Travel Desk effectively manages miscellaneous types of travel
requests, reimbursements, and vendors through “Travel Management”.
Features
• Manage Travel
• Manage Travel Agency

29. ►Visitor Management
A Visitor Management system tracks multiple visits to your organization or public
building. Exenta Visitor Management cleverly records the habits of the facilities
employed by specific visitors, and produces a clear-cut report of visitors’ whereabouts.
Features
• Visitor home
• Manage Visitors
• Meeting Scheduler
• My Appointment

30. ►Inventory Management
Inventory management is an active control program that brings about the management
of sales, purchases and payments. Exenta Inventory Management system manages:
cost of inventory, asset management, inventory forecasting, inventory
valuation, inventory visibility, physical inventory, etc.
Features
• Manage Product
• Purchase Order

31. ►Employee Benefits
The Exenta Employee Benefits module handles all facets of employee
benefits, common to every organization. Some of the areas dealt with include:
employee payables, LTA, maternity leave, privilege
leave, loans, insurance, bonuses, etc.

32. Why Exenta
• Low cost of ownership
• Improved productivity
• Fewer resources to support
• Curtail expenditure

33. Why Exenta
Strategic HRM
• Performance
• Goal Alignment
• Development
• Competitive Advantage

34. Product Processes

35. Contact Us
Extolution Software Private Limited,
C-23, Thejaswini,
Technopark,
Trivandrum-695581,
Kerala, India.
Ph: 00-91-471-2700388
Email: jwinston@extolutionind.com