1. POWERPOINT
Powerful Presentation Design

2. Today’s Lecture
Part 1: Background Info Part 2: Let’s Get Started
 Benefits of  Using the Ribbon to
PowerPoint create in
 Ways to Use Basic PowerPoint
PowerPoint
presentations  File Compression
 Examples  Zipped Folders
 Design Basics  Creating your own
 PPT 2003 versus PPT WebQuest
2007
 The Ribbon

3. Benefits of Using PowerPoint
 Keeps lecture on track
 More stimulating lectures
 Multi-media – non-linear presentation
 Reaches visual and auditory learners
 Easy accommodations
 Print notes
 Adds depth to learning
 Record lectures
 Scores Increase
 Teacher Evaluations
 Student Grades
 Clearer expectations
 Study guide incorporated into lecture
 More time to add depth or examples to
lecture
 Adapts to traditional, blended, & online
courses

4. Ways to Use PowerPoint
 Instructor Use  Student Responses
 Lecture Notes  Chapter Summaries
 Outline  Scrapbooks
 FullNotes  ABC Books
 Record Lectures
 Multi-Genre Projects
 Add Multimedia
 Web Quests
 Study Guide
 Class Presentations
 Web Quests
 Group Project
 Literature Ladders
 Simulations

5. Design Basics
Organization
Audience
Design
Rehearse & Double-check

6. Organization
Things to Consider Tips
 Attention-getting opener  Print “handouts” to read
presentation as a
 Brief overview of topic storyboard.
 Main Content  Does the sequence make
sense?
Organization  Are there no more than 5
 Chronological slides in a row without
visuals?
 Hierarchy of importance
 Add examples &
 Step-by-step procedures
anecdotes
 Brief summary &  Use color coding & logos
conclusion if applicable to help
visually organize
information.

7. Audience
 Target the design for the audience
 Is your vocabulary appropriate for the audience?
 Make sure to define jargon
 Are you meeting multiple learning styles?
 Visual
 Auditory
 Kinesthetic/Hands-on

8. First Rule of Design

9. Design
Font Color
 When mixing two different  Choose colors to evoke
fonts, make the x-height the desired feeling
same.  Use red sparingly
 Arial Garamond  Blue = Business
 Green stimulates
 Arial Garamond interaction
 Font should contrast with  Hot versus Cool colors
background  Don’t choose bright colors
for on-screen presentation
 Use no font smaller than 18 backgrounds
for on-screen viewing
 Save one or two colors for
 Serif fonts are best for print, contrast emphasis
but non-serif fonts are best for  Avoid color combinations
projected materials. some can’t distinguish

10. Is this hurting your eyes?

11. Alignment
 Keep all alignment on the
page the same.
 A “centered” alignment
should rarely be used.
 A “justified” alignment
should only be used when
creating columns.
 To keep items from
“floating” on the page, they
should be aligned with
other items.
 Both horizontal and vertical
alignment should be
considered.

12. Alignment
 When you break
the rules, do it for
a reason!

13. Graphics
Purpose of Graphics Basic Guidelines
 To lighten the  50% of slides should
classroom have some type of
atmosphere
graphic element
 Scaffolding
 Explain technical  Keep animation low
information key & appropriate
 Give examples
 SmartArt can create
 Reinforce written text
visual emphasis of
 Visual organization information
cues
 Aesthetics

14. Verbal vs. Visual
 A malleable finite
cylindraceous coil
wrought of parallel
axes with azimuthal
terminates.

15. Layout
Basics Illustration Sample
 Leave plenty of white space
 Navigation button area is
separate & visually divided
from content area
 Page background can have
meaning
 Graphics area is equivalent in
size to text area.
 Graphics are similar in palette
& dimension
 Text, buttons, & graphics
should align
 Link illustrations & related text Termite hill in Ghana
with color blocks

16. Proximity
 Proximity is the
closeness of objects
on the page.
 The law of proximity
states that objects
near each other
tend to be seen as a
unit.
 Proximity helps one
find information on
the page.

17. Balance

18. Repetition
 Repetition, or consistency, means that you should
repeat some aspect of the design throughout the
entire document.
 Repetition acts as a visual key that ties your piece
together--in other words, it unifies it.
 Repetition controls the reader's eye and helps you keep
their attention on the piece as long as possible.
 Repeat elements such as a graphic, font style or size.

19. Rehearse & Double Check
If the presentation is live: Tip:
 Know your slides &  If you are NOT using
material cold
 Do not read from your the same version of
slides. powerpoint as the
 That’s what your audience
should do. presentation venue:
 If possible, practice ahead  Click on the office
of time in the presentation button
venue.
 Make sure your version  Click “Save As”
will run on the equipment
at that location  Click “PowerPoint 97-
2003 Presentation”

20. Recommended Reading
 Want the basics?
 Learn the basic
design C.R.A.P.
 Contrast
 Repetition
 Alignment
 Proximity

21. PowerPoint 2003 versus
2007
Learning to Navigate the Ribbon

22. The Ribbon
 PowerPoint 2007 has a new user interface –
The Ribbon
 Many visual commands arranged into groups
 Make “most used” commands easier to find
 Microsoft Office Online has tools to help you
learn how to use Office 2007, including
PowerPoint.
 Ribbon Demo Video

23. Other Features
Customize Quick Access Tool
Other Features
Bar
 Customize 2 ways  Help
 Small blue question
 Click on arrow next mark in top right-hand
to quick access bar corner
 Short-cut keys
 Click on Office
 Ctrl + k = insert
button; Options; hyperlink
Customize  Ctrl + [ = reduce font
size
 Options also lists
 Ctrl + ] = increase font
resources with links size
to online sites  Ctrl + a = select all
 Find more in “help”

24. Let’s Get Started
Hands on PowerPoint

25. Goal
 You will familiarize yourself with the ribbon and
be able to locate task buttons.

26. Home
 Clipboard  Basic Buttons
 Cut  Font
 Copy  Paragraph
 Paste  Drawing
 Slides  Editing
 New
 Layout

27. Insert Slide
Info Procedure
 First you must insert  Go to the “home” tab
 In the “Slides” section of
at least one slide. the ribbon, click on the
arrow next to “New
Slide.”
 Choose “Title Slide”
 Repeat the process, but
choose a “content” slide
instead of a “Title
Slide.”
 To change the layout
later, click on “layout”
and reselect the format.

28. Design
 Page Setup  Background
 Page Setup  Background Styles
 Slide Orientation  Format Background
 Themes  Hide
Background
Graphics
 Theme
 Colors
 Fonts
 Effects

29. Design
Info Procedure
 Next, you will need to  Go to the “Design” tab
choose the design  Hold your cursor over the
design slides to see what they
and color scheme for will look like
your slides.  Use the arrow button to scroll
to the next row of options
 At first don’t pay  Click on your final choice.
attention to the colors
Next click on the “Colors”
– just find the design 
arrow.
that you like  Again, hold cursor over color
 Colors schemes can schemes to see what they
be changed. would look like.
 Click on your final choice.
 Use the same procedure to
select your font.

30. Insert
 Table  Text
 Illustrations  Text Box
 Picture  Header & Footer
 Clip Art  Word Art
 Photo Album  Date & Time
 Shapes  Slide Number
 Smart Art  Symbol
 Chart  Object
 Links  Media Clips
 Hyperlink  Movie
 Action  Sound

31. Insert Table
Info Procedure
 Tables may be used  Go to the “insert” tab
frequently if you  Clickon the “table”
utilize rubrics,  Drag curser over
although they have squares to highlight
other classification the number of cells
uses also. you need.

32. Insert Illustrations
Procedure for Pictures, Clip
Info Art, & Shapes
 Procedures to add  Go to the “insert” tab
different illustrations are  Choose which media
all similar. you prefer to use.
 Pictures, Clip Art, &  Select graphic by
Shapes are the most clicking or locating file.
similar  Practice sizing,
 The differences include: cropping, framing,
 Click to add or locate in etc. by clicking on the
a file graphic and using the
 Formatting after tools in the specialty
insertion tab.

33. Insert Smart Art & Charts
Info Procedure
 Smart Art and  Go to the “Insert” tab
 Choose a chart style
Charts require
 Enter numbers you
additional input after want to display.
being selected.  “X” out of spreadsheet
when done.
 Go to the “Insert” tab
 Choose a SmartArt
style
 Add the proper labels

34. Insert Hyperlinks
Info Process
 Hyperlinks are used to  Click on the text (or
link to other documents, graphic) you want to
slides, or the internet. use as your link and
 If linked to a file on your highlight it.
computer, and the  Hit CTRL + k (or
presentation is moved, “insert” then
you must take the links “hyperlink” in ribbon)
with you by placing  Copy and paste URL
them in a file folder with from browser and hit
the PowerPoint. enter (or “ok”).

35. Insert Text
Info Procedure
 Text can be added  To type in a
preformatted box, just
to preformatted click and type.
boxes, or additional  To insert a new text
text boxes may be box, go to the “insert”
inserted. tab.
 Click on text box.
 Left click mouse and
drag cursor across
slide to create box.
 Begin typing

36. Insert Word Art
Info Procedure
 Go to “insert tab”
 Word Art can be  Click on “word art”
used to give  Then hover over the
various “WordArt Styles”
emphasis to certain with your cursor to view
segments of text. options.
 Click on the one you want
 Overuse diminishes to use.
 Enter text in new text box
its emphasis  Or, highlight text you want
to convert to word art.
 Click on the “Format” tab.
 Select style.

37. Insert Media Clips
Info Procedure
 Media Clips must  Go to “insert” tab
remain linked to  Click on “movie” or
presentation. If the “sound”
presentation is moved  Select clip much like
from the original you did with pictures.
computer without all
 Select “auto” or “on
links being in a file &
moved together, they click”
will not work.  Move icon to
appropriate location
 You can also record on the slide.
your own video to
narrate your slides.
 Great for online
“lectures”

38. Animations
 Preview
 Animations
 Auto
 Custom
 Transition to This Slide
 Effects
 Sounds
 Timing

39. Animation
Info Procedure
 Progressive  Click on the
disclosure is one “Animations” tab.
important reason for  Click on “Custom
Animation”
using animation.
 Highlight selected text
 Too much animation  Click on “Add Effect”
or animation that is  Choose “entrance” and
too busy can be “appear”
distracting.  Choose “on click” or
after previous to meet
needs.

40. Format
 Insert Shapes  Arrange
 Edit Shape  Send forward or
 Shape Styles backwards
 Align
 Shape Fill
 Rotate
 Shape Outline
 Group
 Shape
 Word Art Styles  Size
 Text Fill Note: Specialty formatting ribbons
 Text Outline become available based on need.
Some functions within them vary.
 Text Effects Effects Example: If a picture is active,
there will be a “crop” button
available.

41. Compression
 PowerPoint can
create large files
rather quickly.
 To help, compress
pictures and zip files.
 Click on picture
 Go to “Format” tab
 Click on “Compress
Pictures” in the
“Adjust” section of the
ribbon
 Select “options”
 Check desired options
 Hit “ok”

42. WebQuest
How to Create a Non-linear PowerPoint

43. Goal
 In this section we will be learning how to put
together a non-linear PowerPoint.
 The PowerPoint YOU create will be for a course
you teach.
 It will be an outline for a web quest.

44. What is a WebQuest?
 A webquest is an inquiry-oriented activity in
which most or all of the information used by
students is online.
 By providing links necessary to complete the
quest, the student is able to focus on the
material rather than spend time looking for it.
 The five-part WebQuest (Introduction, Task,
Process, Evaluation and Conclusion)
promotes critical thinking at the levels of
analysis, synthesis and evaluation.

45. MY WEBQUEST TITLE
A PowerPoint Template

46. Introduction
 The student is the intended audience.
 Write a short paragraph here to introduce the activity
or lesson to the students.
 If there is a role or scenario involved (e.g., "You are a
detective trying to identify the mysterious poet.") then here
is where you'll set the stage.
 If there's no motivational intro like that, use this section to
provide a short advance organizer or overview.
 Remember that the purpose of this section is to both
prepare and hook the reader.
 It is also in this section that you'll communicate the Big
Question (Essential Question, Guiding Question) that
the whole WebQuest is centered around.

47. Task
 Describe crisply and clearly what the end result of the learners'
activities will be. The task could be a:
 Problem or mystery to be solved;
 Position to be formulated and defended;
 Product to be designed;
 Complexity to be analyzed;
 Personal insight to be articulated;
 Summary to be created
 Persuasive message or journalistic account to be crafted;
 A creative work, or
 Anything that requires the learners to process and transform the
information they've gathered.
 If the final product involves using some tool (e.g., HyperStudio, the
Web, video), mention it here.
 Don't list the steps that students will go through to get to the end
point. That belongs in the Process section.

48. Process
 To accomplish the task, what steps should the learners go through?
Use the numbered list format in your web editor to automatically
number the steps in the procedure.
 Use second person language.
 Learners will access the on-line resources that you've identified as
they go through the Process.
 You might also provide some guidance on how to organize the
information gathered.
 Flowcharts
 Summary tables
 Concept maps
 Checklist of questions to analyze the information with
 Things to notice or think about
 If you have identified or prepared guide documents that cover
specific skills needed for this lesson (e.g. how to brainstorm, how to
prepare to interview an expert), link them to this section.

49. Evaluation
 Describe to the learners how their
performance will be evaluated.
 Specify whether there will be a common grade for
group work vs. individual grades.
 This is a great place to use a rubric – so, add a
table!
1 2 3 4 5

50. Conclusion
 Summarize what students will have
accomplished or learned by completing this
activity or lesson.
 Keep them thinking
 Include rhetorical questions
 Include additional links to extend their learning

51. Teacher Page
 List what course objectives this meets
 List resources needed to complete quest
 An annotated list of links
 If
one is no longer live, you can refresh your
memory on the purpose of that link.
 List any “excellent” or “disaster” comments so
you can adjust the lesson.

52. Credits
 List here the sources of any images, music or
text that you're using.
 Provide links back to the original source.
 Say thanks to anyone who provided resources or
help.
 List any books and other analog media that
you used as information sources as well.

53. Websites
PowerPoint Web Quests
 Principles of Design  Webquest 101
 Microsoft Templates  Webquest.org
 PowerPoint to Flash  Webquest Template