ShrinkMail for hosted email providers

1. For Hosted Email Providers

2. The Need
Savvy end users are subscribing to free storage and FTP solutions in the cloud to
facilitate the exchange of documents too large for email.

3. The Problem.
The use of free Managed File Transfer services:
 Exposes corporate data unwanted leakage
 Exposes endpoints to potential infection from Trojans, Malware and Viruses
 Require users to go outside corporate boundaries thus bypassing corporate controls.
 Gives IT little or no control over personal cloud accounts
 Requires installation and maintenance of software at endpoints
 Compromises control of corporate image and messaging
 Causes data to be duplicated throughout the world in multiple data centers. The
cloud never forgets.

4. ShrinkMail
Manages your user’s exchange of files inside and outside of the organization.
ShrinkMail Automatically Manages:
 File upload and link distribution via HTTPS
 Credentialing for file retrieval
 Receipt notification and tracking
 Encryption and privacy
 File deletion after download
 Large inbound attachments

5. ShrinkMail
ShrinkMail integrates with your existing email system. Whenever an email's total attachment
size is greater than your allowable limits, ShrinkMail will automatically remove the
attachment(s) from the email and place them on a secure server for download.
 Is designed to work in a virtual environment so there is no hardware to purchase
 Is server based with no clients to manage at the endpoint
 Policy based, and compatible with all email servers
 Works for inbound and outbound messages
 Is regulatory compliant

6. You will now be able to:
 Block personal clouds such as dropbox, evernote and yousendit…
 Reduce your exposure to accidental data loss
 Facilitate the sending and receiving of files with no practical limitations on size
 Be regulatory compliant for e-discovery
 Keep users in compliance with corporate policy as it pertains to data handling
 Have better control on data usage for mobile devices
 Keep your data in your data center where it belongs

7. Optional features:
 Packet inspection for Data Loss Prevention
 S-MIME and one-time encryption for privacy
 Email backup, archive and discovery

8. WHAT'S IN IT FOR YOUR CLIENTS?
A product popular
with clients
because:
It solves a problem
in a very familiar
way – nothing new
to learn
No change to their
email system
They are only charged
if they use it
It is optional – if
they don't use it
nothing changes
It is less expensive
than its
commercial rivals
It is bi-directional
It works on all
devices

9. WHAT'S IN IT FOR YOU?
Their clients like it
Very simple and risk-free to
install
No costs involved – you are only
charged if a client uses it
Very little marketing or selling
involved – just one email
The more it is used, the more
profitable to the HEP
It is less expensive than its
commercial rivals
It is bi-directional
It works on all devices

10. WHAT IS OUR PROPOSAL ?
1. You provide a server resource on
your network and we load
ShrinkMail on it.
• Can be a virtual server
• Not much CPU load
• RAM according to expected volume of
• Simultaneous attachments (say, 8GB)
• Base Storage
• Bandwidth (nothing new here – users are
presumably sending same volumes as
before, but perhaps via a different route
2. Rule are set on email servers for all
users, so that ShrinkMail is
triggered whenever an attachment
larger than the current upper limit is
encountered
3. ShrinkMail as a service is marketed
to all end users if they send any
attachment larger than the upper
limit
 If clients send no attachments that large, no change
 If clients use ShrinkMail, they are charged in arrears on
actual usage, on a per unique user per month basis (ie
one charge, regardless of volume)
 You’re our client – we charge at RRP for total unique
users from all clients on a sliding scale
 You are free to charge whatever rate desired to users
 We provides a monthly report in Excel format of every
transaction

11. WHAT YOU PROVIDE
 Virtual server – not much CPU load, RAM according to expected volume of
simultaneous attachments (say, 8GB)
 Base Storage
 Bandwidth (nothing new here – users are presumably sending same volumes
as before, but perhaps via a different route
 Electricity – one virtual server
 Helpdesk – historically, very low volume of calls
 Client invoicing – nothing new here, just one more line item
 Sales/Marketing – can be a single email announcement
 Remote access for Pacifera to the ShrinkMail server
 LDAP lookup for user authentication

12. WHAT PACIFERA PROVIDES
 Configuration of the ShrinkMail server
 ShrinkMail software
 24/7 Monitoring of the ShrinkMail server
 24/7 Engineering
 Monthly reports of all transactions
 Monthly invoice to HEP

13. THE NITTY GRITTY
 Contract between Pacifera and HEP
 Provides for either side to give 30 days' notice
 No charge unless ShrinkMail is triggered by a user

14. MISCELLANEOUS
High-Availability ShrinkMail with geo-clustered nodes – add 15%
Potential for very large sent folders
 Run Archive on Sent folders
 Insist on PassIt for files over (say) 500MB
Storage requirements
 If attachments auto-deleted, then 1 month's worth
 If Inbound attachments retained, then ?????

15. Contact Kevin Rheaume
kevinr@pacifera.com
1-866-821-2946 x324