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Ctrl+Z

Undo

Ctrl+C

Copy,

Enter,
Ctrl+V
Ctrl+X

Paste,
Multiple Paste,
Cut

Ctrl+F,
Ctrl+H

Find,
Find&Replace

Ctrl+P,
Ctrl+S, Ctrl+F4, Alt+F4

Print,
Save, Close,
Close
Excel

Ctrl+Arrow

Move
to edge of region

Ctrl+*

Select
current region

Ctrl+A

Select
all cells

Ctrl+Home
Ctrl+End

Select
A1,
Select
last cell in used range

Ctrl+Shift+End

Select
from active cell to last cell in used range.

Ctrl+Shift+Home

Select
from active cell to A1

Ctrl+Page
Down
Ctrl+Page
Up

Move
to the next sheet,
Move
to the previous sheet

Ctrl+Tab

Move
to next open workbook
Ctrl+N

Open
new workbook

Shift+F11

Insert
new worksheet

Shift+F3

Paste
function window

=+FunctionName+Ctrl+A

Insert
new function

Alt+F11

Open
VBE

Ctrl+Shift+Enter

Array
formula

Ctrl+F3,
F3

Define
name, Paste name

Ctrl+Spacebar
Shift+Spacebar

Select
columns, Select rows

Ctrl+1,
Ctrl+B, Ctrl+U

Format
cells, Bold, Underline

Ctrl+;
, Ctrl+shift+:

Current
date, Current time

F2

Edit the selected cell.

F5

Go to a specific cell. For example, C6.

F7

Spell check selected text and/or
document.

F11

Create chart.
Ctrl + Shift + ;

Enter the current time.

Ctrl + ;

Enter the current date.

Alt + Shift + F1

Insert New Worksheet.

Shift + F3

Open the Excel formula window.

Shift + F5

Bring up search box.

Ctrl + A

Select all contents of the worksheet.

Ctrl + B

Bold highlighted selection.

Ctrl + I

Italic highlighted selection.

Ctrl + K

Insert link.

Ctrl + U

Underline highlighted selection.

Ctrl + 5

Strikethrough highlighted selection.

Ctrl + P

Bring up the print dialog box to begin
printing.

Ctrl + Z

Undo last action.

Ctrl + F9

Minimize current window.

Ctrl + F10

Maximize currently selected window.

Ctrl + F6

Switch between open workbooks /
windows.

Ctrl + Page up

Move between Excel work sheets in the
same Excel document.
Ctrl + Page down

Move between Excel work sheets in the
same Excel document.

Ctrl + Tab

Move between Two or more open Excel
files.

Alt + =

Create a formula to sum all of the
above cells

Ctrl + '

Insert the value of the above cell into
cell currently selected.

Ctrl + Shift + !

Format number in comma format.

Ctrl + Shift + $

Format number in currency format.

Ctrl + Shift + #

Format number in date format.

Ctrl + Shift + %

Format number in percentage format.

Ctrl + Shift + ^

Format number in scientific format.

Ctrl + Shift + @

Format number in time format.

Ctrl + Arrow key

Move to next section of text.

Ctrl + Space

Select entire column.

Shift + Space

Select entire row.

To perform this action...

Press...

To complete a cell entry and select
the cell below

ENTER

To start a new line in the same cell

ALT+ENTER
To fill the selected cell range with the
current entry

CTRL+ENTER

To complete a cell entry and select
the previous cell above

SHIFT+ENTER

To complete a cell entry and select
the next cell to the right

TAB

To complete a cell entry and select
the previous cell to the left

SHIFT+TAB

To cancel a cell entry

ESC

To move one character up, down,
left, or right

Arrow keys

To move to the beginning of the line

HOME

To repeat the last action

F4 or CTRL+Y

To create names from row and
column labels

CTRL+SHIFT+F3

To fill down

CTRL+D

To fill to the right

CTRL+R

To define a name

CTRL+F3

To insert a hyperlink

CTRL+K

To enter the date

CTRL+; (semicolon)

To enter the time

CTRL+SHIFT+: (colon)

To display a drop-down list of the
values in the current column of a
range

ALT+DOWN ARROW

To undo the last action

CTRL+Z

Entering Special Characters
Turn on NUM LOCK and use the numeric key pad for these keystrokes.
To perform this action...

Press...

To enter the cent character ¢

ALT+0162

To enter the pound sterling character

ALT+0163
£
To enter the yen symbol ¥

ALT+0165

To enter the euro symbol €

ALT+0128

Entering and Calculating Formulas
To perform this action...

Press...

To start a formula

= (equal sign)

To move the insertion point into the
Formula Bar when editing in a cell is
turned off

F2

To delete one character to the left in
the Formula Bar

BACKSPACE

To complete a cell entry from the cell
or Formula Bar

ENTER

To enter a formula as an array
formula

CTRL+SHIFT+ENTER

To cancel an entry in the cell or
Formula Bar

ESC

To display the Insert Function dialog
box in a formula

SHIFT+F3

To display the Function Arguments
dialog box when the insertion point is
to the right of a function name in a
formula

CTRL+A

To insert the argument names and
parentheses when the insertion point
is to the right of a function name in a
formula

CTRL+SHIFT+A

To paste a defined name into a
formula

F3

To insert an AutoSum formula with
the SUM function

ALT+= (equal sign)

To copy the value from the cell above
the active cell into the cell or the
Formula Bar

CTRL+SHIFT+" (quotation mark)
To copy a formula from the cell above
the active cell into the cell or the
Formula Bar

CTRL+' (apostrophe)

To alternate between displaying cell
values and displaying formulas

CTRL+` (single left quotation mark)

To calculate all worksheets in all
open workbooks

F9

To calculate the active worksheet

SHIFT+F9

To calculate all worksheets in all
open workbooks, regardless of
whether they have changed since the
last calculation

CTRL+ALT+F9

To recheck dependent formulas and
then calculate all cells in all open
workbooks, including cells not
marked as needing to be calculated

CTRL+ALT+SHIFT+F9

To calculate the selected portion of a
formula

F9 (To replace the selected portion
with the calculated value, press
ENTER or, for array formulas,
CTRL+SHIFT+ENTER)

Keys for Working with Charts

Creating Charts and Selecting Chart Elements
To perform this action...

Press...

To create a chart of the data in the
current range

F11 or ALT+F1

To select a chart sheet

CTRL+PAGE DOWN or
CTRL+PAGE UP (selects the
next/previous sheet in the workbook,
until the chart sheet you want is
selected)

To select the previous group of
elements in a chart

DOWN ARROW

To select the next group of elements
in a chart

UP ARROW
To select the next element within a
group

RIGHT ARROW

To select the previous element within
a group

LEFT ARROW

Keys for General Use

Working with Spreadsheet Files
To perform this action...

Press...

To create a new spreadsheet file

CTRL+N

To open a spreadsheet file

CTRL+O

To close a spreadsheet file

CTRL+W

To save a spreadsheet file

CTRL+S

To quit Excel

ALT+F4

Working with Workbook Windows
To perform this action...

Press...

To close the selected workbook
window

CTRL+F4 or CTRL+W

To restore the window size of the
selected workbook window

CTRL+F5

To switch to the next pane in a
worksheet that has been split (by
using the Split command on the
Window menu)

F6

To switch to the previous pane in a

SHIFT+F6
worksheet that has been split
To switch to the next workbook
window when more than one
workbook window is open

CTRL+F6

To switch to the previous workbook
window

CTRL+SHIFT+F6

To minimize a workbook window to
an icon

CTRL+F9

To maximize or restore the selected
workbook window

CTRL+F10

Working with Menus and Toolbars
To perform this action...

Press...

To show or hide the Standard toolbar

CTRL+7

Working with Worksheets
To perform this action...

Press...

To insert a new worksheet

SHIFT+F11 or ALT+SHIFT+F1

To move to the next worksheet in the
workbook

CTRL+PAGE DOWN

To move to the previous worksheet in
the workbook

CTRL+PAGE UP

To select the current and next
worksheet

SHIFT+CTRL+PAGE DOWN (To
cancel selection of multiple sheets,
press CTRL+PAGE DOWN; or to
select a different sheet, press
CTRL+PAGE UP)

To select the current and previous
worksheet

SHIFT+CTRL+PAGE UP

To rename the current worksheet

ALT+O, H, R (Format menu, Sheet
submenu, Rename command)

To move or copy the current
worksheet

ALT+E, M (Edit menu, Move or
Copy Sheet command)

To delete the current worksheet

ALT+E, L (Edit menu, Delete Sheet
command)
To alternate between displaying cell
values and displaying cell formulas

CTRL+` (SINGLE LEFT
QUOTATION MARK)

To calculate the active worksheet

SHIFT+F9

To calculate all sheets in all open
workbooks

F9

Working with Speech, E-Mail, Macros, and Other Languages

Using Speech Recognition and Text-to-Speech
To perform this action...

Press...

To switch between command mode
and dictation mode

CTRL

To stop reading when text is being
read aloud

ESC

Sending E-Mail Messages
To perform this action...

Press...

With cell A1 selected, to move to the
Introduction box in the e-mail
message header

SHIFT+TAB (In the message header,
moves to the Subject, Bcc (if
displayed), Cc, To, and From (if
displayed) boxes, then to the address
book for the Bcc, Cc, To, and From
boxes, and then to cell A1.)

To send the e-mail message

ALT+S

To open the Address Book

CTRL+SHIFT+B

To open the Options menu for access
to the Options, Bcc Field, and From
Field commands

ALT+O

To open the Outlook Message
Options dialog box (Options menu,
Options command)

ALT+P

To check the names in the To, Cc,
and Bcc boxes against the Address
Book

ALT+K
To open the Address Book for the To
box

ALT+PERIOD

To open the Address Book for the Cc
box

ALT+C

To open the Address Book for the
Bcc box if the Bcc box is displayed

ALT+B

To go to the Subject box

ALT+J

To create a message flag

CTRL+SHIFT+G

To add interactivity to the range or
sheet being sent

ALT+A

Note: To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail
program. Most of the keystrokes above do not work with Outlook Express.

Working with Macros
To perform this action...

Press...

To display the Macro dialog box

ALT+F8

To display the Visual Basic Editor

ALT+F11

To insert a Microsoft Excel 4.0 macro
sheet

CTRL+F11

Working with Multiple National Languages
To perform this action...

Press...

To switch to right-to-left paragraph
direction (the text must contain only
neutral characters)

CTRL+RIGHT SHIFT

To switch to left-to-right paragraph
direction (the text must contain only
neutral characters)

CTRL+LEFT SHIFT

To move the pointer into the phonetic
guides in Japanese text for which
you've displayed phonetic guides

ALT+SHIFT+UP ARROW

To move the pointer from the
phonetic guides back to the parent
string of characters

ALT+SHIFT+DOWN ARROW

To enter a unicode character

NUM LOCK, ALT+numeric pad
numbers
To convert the hexadecimal code for
a unicode character to the character,
or to convert a unicode character to
its hexadecimal code

ALT+X (Press immediately after
typing the hexadecimal code or the
unicode character)

Miscellaneous
To perform this action...

Press...

To cancel an action

ESC

To undo an action

CTRL+Z

To redo an action

F4 or CTRL+Y

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Excel shortcut

  • 1. Ctrl+Z Undo Ctrl+C Copy, Enter, Ctrl+V Ctrl+X Paste, Multiple Paste, Cut Ctrl+F, Ctrl+H Find, Find&Replace Ctrl+P, Ctrl+S, Ctrl+F4, Alt+F4 Print, Save, Close, Close Excel Ctrl+Arrow Move to edge of region Ctrl+* Select current region Ctrl+A Select all cells Ctrl+Home Ctrl+End Select A1, Select last cell in used range Ctrl+Shift+End Select from active cell to last cell in used range. Ctrl+Shift+Home Select from active cell to A1 Ctrl+Page Down Ctrl+Page Up Move to the next sheet, Move to the previous sheet Ctrl+Tab Move to next open workbook
  • 2. Ctrl+N Open new workbook Shift+F11 Insert new worksheet Shift+F3 Paste function window =+FunctionName+Ctrl+A Insert new function Alt+F11 Open VBE Ctrl+Shift+Enter Array formula Ctrl+F3, F3 Define name, Paste name Ctrl+Spacebar Shift+Spacebar Select columns, Select rows Ctrl+1, Ctrl+B, Ctrl+U Format cells, Bold, Underline Ctrl+; , Ctrl+shift+: Current date, Current time F2 Edit the selected cell. F5 Go to a specific cell. For example, C6. F7 Spell check selected text and/or document. F11 Create chart.
  • 3. Ctrl + Shift + ; Enter the current time. Ctrl + ; Enter the current date. Alt + Shift + F1 Insert New Worksheet. Shift + F3 Open the Excel formula window. Shift + F5 Bring up search box. Ctrl + A Select all contents of the worksheet. Ctrl + B Bold highlighted selection. Ctrl + I Italic highlighted selection. Ctrl + K Insert link. Ctrl + U Underline highlighted selection. Ctrl + 5 Strikethrough highlighted selection. Ctrl + P Bring up the print dialog box to begin printing. Ctrl + Z Undo last action. Ctrl + F9 Minimize current window. Ctrl + F10 Maximize currently selected window. Ctrl + F6 Switch between open workbooks / windows. Ctrl + Page up Move between Excel work sheets in the same Excel document.
  • 4. Ctrl + Page down Move between Excel work sheets in the same Excel document. Ctrl + Tab Move between Two or more open Excel files. Alt + = Create a formula to sum all of the above cells Ctrl + ' Insert the value of the above cell into cell currently selected. Ctrl + Shift + ! Format number in comma format. Ctrl + Shift + $ Format number in currency format. Ctrl + Shift + # Format number in date format. Ctrl + Shift + % Format number in percentage format. Ctrl + Shift + ^ Format number in scientific format. Ctrl + Shift + @ Format number in time format. Ctrl + Arrow key Move to next section of text. Ctrl + Space Select entire column. Shift + Space Select entire row. To perform this action... Press... To complete a cell entry and select the cell below ENTER To start a new line in the same cell ALT+ENTER
  • 5. To fill the selected cell range with the current entry CTRL+ENTER To complete a cell entry and select the previous cell above SHIFT+ENTER To complete a cell entry and select the next cell to the right TAB To complete a cell entry and select the previous cell to the left SHIFT+TAB To cancel a cell entry ESC To move one character up, down, left, or right Arrow keys To move to the beginning of the line HOME To repeat the last action F4 or CTRL+Y To create names from row and column labels CTRL+SHIFT+F3 To fill down CTRL+D To fill to the right CTRL+R To define a name CTRL+F3 To insert a hyperlink CTRL+K To enter the date CTRL+; (semicolon) To enter the time CTRL+SHIFT+: (colon) To display a drop-down list of the values in the current column of a range ALT+DOWN ARROW To undo the last action CTRL+Z Entering Special Characters Turn on NUM LOCK and use the numeric key pad for these keystrokes. To perform this action... Press... To enter the cent character ¢ ALT+0162 To enter the pound sterling character ALT+0163
  • 6. £ To enter the yen symbol ¥ ALT+0165 To enter the euro symbol € ALT+0128 Entering and Calculating Formulas To perform this action... Press... To start a formula = (equal sign) To move the insertion point into the Formula Bar when editing in a cell is turned off F2 To delete one character to the left in the Formula Bar BACKSPACE To complete a cell entry from the cell or Formula Bar ENTER To enter a formula as an array formula CTRL+SHIFT+ENTER To cancel an entry in the cell or Formula Bar ESC To display the Insert Function dialog box in a formula SHIFT+F3 To display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula CTRL+A To insert the argument names and parentheses when the insertion point is to the right of a function name in a formula CTRL+SHIFT+A To paste a defined name into a formula F3 To insert an AutoSum formula with the SUM function ALT+= (equal sign) To copy the value from the cell above the active cell into the cell or the Formula Bar CTRL+SHIFT+" (quotation mark)
  • 7. To copy a formula from the cell above the active cell into the cell or the Formula Bar CTRL+' (apostrophe) To alternate between displaying cell values and displaying formulas CTRL+` (single left quotation mark) To calculate all worksheets in all open workbooks F9 To calculate the active worksheet SHIFT+F9 To calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation CTRL+ALT+F9 To recheck dependent formulas and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated CTRL+ALT+SHIFT+F9 To calculate the selected portion of a formula F9 (To replace the selected portion with the calculated value, press ENTER or, for array formulas, CTRL+SHIFT+ENTER) Keys for Working with Charts Creating Charts and Selecting Chart Elements To perform this action... Press... To create a chart of the data in the current range F11 or ALT+F1 To select a chart sheet CTRL+PAGE DOWN or CTRL+PAGE UP (selects the next/previous sheet in the workbook, until the chart sheet you want is selected) To select the previous group of elements in a chart DOWN ARROW To select the next group of elements in a chart UP ARROW
  • 8. To select the next element within a group RIGHT ARROW To select the previous element within a group LEFT ARROW Keys for General Use Working with Spreadsheet Files To perform this action... Press... To create a new spreadsheet file CTRL+N To open a spreadsheet file CTRL+O To close a spreadsheet file CTRL+W To save a spreadsheet file CTRL+S To quit Excel ALT+F4 Working with Workbook Windows To perform this action... Press... To close the selected workbook window CTRL+F4 or CTRL+W To restore the window size of the selected workbook window CTRL+F5 To switch to the next pane in a worksheet that has been split (by using the Split command on the Window menu) F6 To switch to the previous pane in a SHIFT+F6
  • 9. worksheet that has been split To switch to the next workbook window when more than one workbook window is open CTRL+F6 To switch to the previous workbook window CTRL+SHIFT+F6 To minimize a workbook window to an icon CTRL+F9 To maximize or restore the selected workbook window CTRL+F10 Working with Menus and Toolbars To perform this action... Press... To show or hide the Standard toolbar CTRL+7 Working with Worksheets To perform this action... Press... To insert a new worksheet SHIFT+F11 or ALT+SHIFT+F1 To move to the next worksheet in the workbook CTRL+PAGE DOWN To move to the previous worksheet in the workbook CTRL+PAGE UP To select the current and next worksheet SHIFT+CTRL+PAGE DOWN (To cancel selection of multiple sheets, press CTRL+PAGE DOWN; or to select a different sheet, press CTRL+PAGE UP) To select the current and previous worksheet SHIFT+CTRL+PAGE UP To rename the current worksheet ALT+O, H, R (Format menu, Sheet submenu, Rename command) To move or copy the current worksheet ALT+E, M (Edit menu, Move or Copy Sheet command) To delete the current worksheet ALT+E, L (Edit menu, Delete Sheet
  • 10. command) To alternate between displaying cell values and displaying cell formulas CTRL+` (SINGLE LEFT QUOTATION MARK) To calculate the active worksheet SHIFT+F9 To calculate all sheets in all open workbooks F9 Working with Speech, E-Mail, Macros, and Other Languages Using Speech Recognition and Text-to-Speech To perform this action... Press... To switch between command mode and dictation mode CTRL To stop reading when text is being read aloud ESC Sending E-Mail Messages To perform this action... Press... With cell A1 selected, to move to the Introduction box in the e-mail message header SHIFT+TAB (In the message header, moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed) boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then to cell A1.) To send the e-mail message ALT+S To open the Address Book CTRL+SHIFT+B To open the Options menu for access to the Options, Bcc Field, and From Field commands ALT+O To open the Outlook Message Options dialog box (Options menu, Options command) ALT+P To check the names in the To, Cc, and Bcc boxes against the Address Book ALT+K
  • 11. To open the Address Book for the To box ALT+PERIOD To open the Address Book for the Cc box ALT+C To open the Address Book for the Bcc box if the Bcc box is displayed ALT+B To go to the Subject box ALT+J To create a message flag CTRL+SHIFT+G To add interactivity to the range or sheet being sent ALT+A Note: To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. Most of the keystrokes above do not work with Outlook Express. Working with Macros To perform this action... Press... To display the Macro dialog box ALT+F8 To display the Visual Basic Editor ALT+F11 To insert a Microsoft Excel 4.0 macro sheet CTRL+F11 Working with Multiple National Languages To perform this action... Press... To switch to right-to-left paragraph direction (the text must contain only neutral characters) CTRL+RIGHT SHIFT To switch to left-to-right paragraph direction (the text must contain only neutral characters) CTRL+LEFT SHIFT To move the pointer into the phonetic guides in Japanese text for which you've displayed phonetic guides ALT+SHIFT+UP ARROW To move the pointer from the phonetic guides back to the parent string of characters ALT+SHIFT+DOWN ARROW To enter a unicode character NUM LOCK, ALT+numeric pad
  • 12. numbers To convert the hexadecimal code for a unicode character to the character, or to convert a unicode character to its hexadecimal code ALT+X (Press immediately after typing the hexadecimal code or the unicode character) Miscellaneous To perform this action... Press... To cancel an action ESC To undo an action CTRL+Z To redo an action F4 or CTRL+Y