Cua lsc 888 cataloging in special libraries

CATALOGING AND ACCESS AT
THE SMITHSONIAN LIBRARIES
Reality and Possibilities

July 30, 2012
Polly Khater, Discovery Services Manager

ABOUT SIL

July 30, 2012
 Reports to Deputy Under Secretary for
Collections and Interdisciplinary Support
 20 libraries

 Total volumes: over 2 million

 40,000 rare books, 10,000 manuscripts

 About 95 staff

SIL’S STRATEGIC PLAN

July 30, 2012
 http://www.sil.si.edu/PDF/Focus_on_Service.pdf
 Service emphasis

SIL’S STRATEGIC PLAN, CONT.

July 30, 2012
 GOAL 1 COLLABORATING ACROSS
BOUNDARIES
 SIL creates a compelling environment for
connecting, collaborating and exploring across
disciplines and information boundaries
 STRATEGY 1.1 SIL connects users to
people, information, and programs
 STRATEGY 1.2 SIL exchanges information
and fosters interdisciplinary research
nationally and internationally


July 30, 2012
 GOAL 2 DISCOVERING INFORMATION
 SIL enhances and eases the discovery of information
in our collections for SI scholars, researchers, scientists, and
the larger world of learners
 STRATEGY 2.1 SIL builds partnerships with
other individuals and departments in the Institution
who are developing an SI-wide digitization strategy
 STRATEGY 2.2 SIL increases awareness of SIL
content and expertise through rapid prototyping of
discovery tools and new technologies
 STRATEGY 2.3 SIL builds, sustains, protects, and
shares world class collections, making decisions
about acquisitions and preservation of print and
digital collections informed by a deepening
understanding of users’ current and future needs


July 30, 2012
 GOAL 3 CONNECTING WITH USERS
 SIL understands and meets user needs, serving users
where they live and work
 STRATEGY 3.1 SIL looks to user generated
evidence for its decision-making framework

SMITHSONIAN LIBRARIES

July 30, 2012
 “Traditional cataloging”
 Standards
 AACR2
 AAT

 CONSER

 LCSH, LC Thesaurus for Graphic Materials

 MARC21

 NACO

 Tools
 MacroExpress
 MarcEdit

 OCLC

 SIRSI/DYNIX Horizon

SMITHSONIAN LIBRARIES

July 30, 2012
 “Metadata”
 Standards
 AAT
 Dublin Core

 MARCXML

 MODS

 RIS (RefWorks)

 Tools
 DSpace
 RefWorks

 SIRSI/DYNIX Horizon

 Zotero

 Excel!!

SIL’S CATALOGS AND DATABASES

July 30, 2012
 SIL Catalog
 http://siris-libraries.si.edu/ipac20/ipac.jsp?profile=
 Smithsonian Research Online
 SRO is a set of services to the research community
both within and outside the Smithsonian Institution.
Managed by the Smithsonian Institution Libraries,
the program assists in capturing the research output
of Smithsonian scholars and making it available to
Institutional management as well as scientists and
historians world-wide.
 http://research.si.edu/
 Smithsonian Digital Repository
 http://si-pddr.si.edu/dspace/


July 30, 2012
 Art and Artist Files
 The Smithsonian Institution Libraries artists' files are an exceptional resource
for art historical research. Often these files are the only obtainable sources of
information on emerging regional and local artists. Until now, the files were
largely unavailable to those who did not travel to Washington DC. In 2004,
several efforts were combined to produce a searchable database of artist names
as the first step toward universal accessibility to these valuable file
 http://www.sil.si.edu/digitalcollections/art-design/artandartistfiles/
 Galaxy of Images
 The Smithsonian Institution Libraries’ New Media Office provides reproductions
from preexisting digital files or new digital photography of material from its
collections to students, academics and creative professionals in publishing,
design, broadcast and other media. This collection currently contains 1,745
books/collections and 15,778 images.
 http://www.sil.si.edu/imagegalaxy/
 Trade Catalogs
 The trade literature collection of the Smithsonian is internationally known as an
important source for the history of American business, technology, marketing,
consumption, and design. Manufacturers issued trade catalogs to promote and
sell their products. The present collection contains more than 500,000 catalogs,
technical manuals, advertising brochures, price lists, company histories and
related materials representing more than 30,000 companies. The Smithsonian
Libraries acquires trade literature through gifts and purchases.
 http://www.sil.si.edu/tradeliterature/index.cfm


July 30, 2012
Biodiversity Heritage Library
 consortium of natural history and botanical
libraries that cooperate to digitize and make
accessible the legacy literature of biodiversity
held in their collections and to make that
literature available for open access and
responsible use as a part of a global
“biodiversity commons.” BHL also serves as
the foundational literature component of the
Encyclopedia of Life (EOL).
 http://biodiversitylibrary.org/

SI’S CATALOGS AND DATABASES

July 30, 2012
 Natural History Collections
 Museum collection records
 http://www.mnh.si.edu/rc/db/collection_db_policy1.html
 The National Museum of Natural History, Smithsonian Institution
(NMNH) captures electronic data about its collections to:
 enhance access to, and ability to do research on its collections;

 meet the Smithsonian’s mission and stewardship responsibility

to preserve its collections and the information inherent in them;
 enhance informational integrity and value of collections as the

foundation for research, exhibitions, publications, and
educational programs;
 facilitate legal, physical, and intellectual control over collections;

and
 improve public access to the collections.

NATURAL HISTORY COLLECTIONS

July 30, 2012
 The National Museum of Natural History will make data in the following fields
freely available on the “Natural History Web” for collections that have been
electronically recorded, with certain exceptions (see below):
 Catalogue number (USNM number)
 Name (for biological and paleontological specimens this includes at least the scientific
name (binomial) and author(s) and may also include year published, identifier and year
identified; for rocks, minerals, gems, etc. the name(s) and sometimes the chemical
composition; for anthropological specimens the object name
 Original collection locality including:
 Country and/or Ocean

 State or equivalent primary political and/or geographical unit within country

 County or equivalent secondary political and/or geographical unit within country, if
available
 Depth and/or Elevation (if available)

 Geographic coordinates (if available, and sometimes rounded to the nearest degree)

 Collector(s)
 Collector’s number (if available)
 Date collected
 Numbers of specimens (if appropriate)
 Type Status (if appropriate)
 Low resolution thumbnail photo (when available)

NATURAL HISTORY COLLECTIONS, CONT.

July 30, 2012
 http://collections.mnh.si.edu/search/
 A total of 5,443,341 specimen records are currently available from
this facility. Of these, approximately 292,000 represent all of the
museum's available extant biological primary type specimen
records. Approximately 139,000 are paleobiological type specimen
records and 560 are mineral type specimen records.
 EMu (KE Software, http://www.kesoftware.com/emu)

NMNH COLLECTION RECORDS

July 30, 2012

NMNH COLLECTION RECORDS, CONT.

July 30, 2012

SI COLLECTIONS SEARCH CENTER

July 30, 2012
 The Smithsonian Collections Search Center is an
online catalog containing most of Smithsonian major
collections from our museums, archives, libraries, and
research units. There are 7.7 million catalog records
relating to areas for Art & Design, History & Culture,
and Science & Technology with 568,100 images, video
clips, sound files, electronic journals and other
resources.
 http://collections.si.edu/search/about.htm

SI COLLECTIONS SEARCH CENTER, CONT.

July 30, 2012

BACK TO THE LIBRARIES …

July 30, 2012
 Biodiversity Heritage Library
 Picklist, bidding on titles with member
libraries
 Reusing our MARC data
 Exporting into BHL, along with scanned materials

 Linked by barcode data – all scanned materials must
be barcoded and linked to full bib records in SIRIS

SHAC (SMITHSONIAN HISTORY AND
CULTURE DIGITIZATION PROJECT)

July 30, 2012
 Internet Archive
 Scanning rare, requested materials in our
History and Culture Libraries
 Reusing our MARC data
 Exporting into Internet Archive, along with scanned

materials
 Linked by barcode data – all scanned materials must

be barcoded and linked to full bib records in SIRIS

SHAC (SMITHSONIAN HISTORY & CULTURE
DIGITIZATION PROJECT), CONT.

July 30, 2012

SPECIAL LIBRARIES & CATALOGING

July 30, 2012
 Take aways
 Collaboration
 Creativity
 MS Excel
 Flexibility
 Possibilities
 Recycle
 Get out there!

July 30, 2012
Andō Hiroshige
Tōkaidō Gojūsantsugi [Fifty-three
Stations of the Tokaido]

July 30, 2012
Maria Sibylla Merian
Raupen wunderbare
Verwandelung und sonderbare
Blumennahrung , 1730

July 30, 2012
John Lloyd Stephens
Incidents of Travel in Egypt,
Arabia Petræa and the Holy
Land , 1856

ENDINGS …

July 30, 2012
 Polly Khater, Discovery Services Manager
 khaterp@si.edu
 SIL’s catalog: http://siris-libraries.si.edu
 SIL’s home page: http://www.sil.si.edu/

 SIL’s page for researchers:
http://www.sil.si.edu/research/
 SIL’s blog: http://blog.library.si.edu/

Cua lsc 888 cataloging in special libraries

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