I have tried to capture the inputs for an ideal ERP Application required from the Implementation perspective

1. JUST ANOTHER ERP
A PHILOSOPHY, VISION & WISH LIST
Prepared by: Hamid Hussain

2. Contents
ERP – A Philosophy, Vision & Wish List
ERP Introduction & Why Slides 3-4
What does ERP Provide, Benefits & Drawbacks Slides 5-7
ERP Features Summary Slide 8
Moving towards an Ideal ERP Solution Slide 9-17
Module Structure Wish List Slides 18

3. ERP Introduction
ERP – A Philosophy, Vision & Wish List
ENTERPRISE
 An Organization designed to provide goods and/or services to
Consumers
RESOURCE
 Physical/Virtual Entity of limited availability such as
Customer, Supplier, Employee, Material, Machinery, Time, Logis
tics, etc…
PLANNING
 The Process of Creating and Maintaining a Plan
Combining the best of Resources to enable a
seamless collaboration to run day to day
Business in accordance with the Business Plan
ERP Is The Platform For Collaboration…

4. Why ERP?
ERP – A Philosophy, Vision & Wish List
 Success & Growth lead to challenges
 It requires enhanced monitoring tools
 It changes the way we work
How Who When Where What
We work We Work With We work We work Tools we use
COLLABORATION IS MORE CRITICAL THAN EVER

5. What does ERP Provide?
ERP – A Philosophy, Vision & Wish List
Technology Compulsive Culture of
Tools Work Flow Discipline
ERP is not success by itself but implementing it
using the above methodology leads to Success 5

6. Benefits of ERP
ERP – A Philosophy, Vision & Wish List
Cost Employee Customer Competitive Successful
Reduction Productivity Intimacy Differentiation Organization
ERP SYSTEM GOALS
- Demonstrate cost savings & fast ROI
- Focus on productivity
- Differentiate your customer’s experience
- Start transitioning to a Successful organization

7. Dis-Advantages of ERP
ERP – A Philosophy, Vision & Wish List
Huge Costs Implementation Customization User Training Running Costs
Purchase Very Systematic Difficult Continuous Maintenance
Implementation Time Consuming Time Consuming Utilization Migration
User Licenses (2-3 years) Deviations Resistance Upgrade Costs
 Result Oriented. However the organization needs to stick to Standard Business
Practices.
 Lack of Workflow makes it difficult and requires adequate and continuous training
 It is a just a tool for success factor. Utilization of available tools provides timely
information and help in proper decision making
 Customization deviates the System from Standard Business Practices and can affect
Business Performance
 Running costs can sometimes be frustrating

8. Summary
ERP – A Philosophy, Vision & Wish List
 ERP is a business wide common system
 Can integrate all of the business units
 Very expensive and time intensive
 Proper implementation can help the
business function better
 Poor implementation can hurt the business
immensely and yield negative results
 Requires Continuous System & Utilization
Training

9. Moving toward an Ideal ERP
ERP – A Philosophy, Vision & Wish List
AN IDEAL ERP APPLICATION SYSTEM
Building & Moving towards
Security & Simple & User
Based on Open Customer & Interactive Help Productivity
User Logging Friendly &
ERP Business & On-Hands Features &
& Tracking Independence
Architecture Centric Tutorials Tools
Desired Features
Open ERP reduces huge implementation & Licensing costs

10. ERP – A Philosophy, Vision & Wish List
Built on Open ERP User Control &
Customer &
Architecture Tracking
Business Centric
• Proven & Robust • Customizable and • Unlimited Users with
• Built on New Technology Definable different authorization
• 100% Web based • Work Flows levels
• Tightly Integrated • Business Processes • Configure Rights for
Modules • KPIs access to System,
• Reliable and Scalable • Business Performance Analysis & Reports
• Database Independent • Business Intelligence • User Logging & Tracking
• Cross Platform • Secure Database with special alerts for
“Who is Watching What?”

11. Open ERP Architecture
ERP – A Philosophy, Vision & Wish List
Based on Open ERP Architecture
 Built on a latest technology which is proven
and robust
 100% Web based
 Tightly & Rightly Integrated Modules
 Reliable & Scalable
 Database Independent
 Cross Platform

12. Customer & Business Centric
ERP – A Philosophy, Vision & Wish List
Prime Focus on
 Customizable & Definable Work Flows
 Customizable & Definable Business Processes
 Customizable & Definable KPIs
 Business Performance
 Business Intelligence
 Secure Database

13. Security & User Logging
ERP – A Philosophy, Vision & Wish List
User Control & Tracking
 Unlimited Number of Users
• With different authorization levels
 Flexible to Configure Rights
• For Access to System, Database, Analysis and Reports
 Complete User Logging & Tracking
• Special Alerts for “Who is Watching What?”

14. Simple & User Friendly
ERP – A Philosophy, Vision & Wish List
 Definable & Customizable User Interface
 Workflow based Menu Designs
• Customizable per User with limited or full access
 Simple Data Entry Screens
• Customizable per User
– User has to see only what he has to see
• Different Data-Entry Templates
– for each Users/for User Groups
• Search Features while Data-Entry
– Comprehensive & Multiple Field Search
• Avoid Redundancy Field-Entry Work
– Ability to set mandatory fields & default values
 Wizard based approach
• For Master and Daily Entries

15. Help & Tutorials
 Embedded Help & Training Materials
 Intuitive and Suggestive Help Methods
• Built-in Intelligence to sense
– Improper work flow patterns
– On entering wrong information or while entering data
– Maybe user is not using shortcuts to speedup work
 Tutorials & Training Presentations
• How to use the system effectively
• Train on Business Process Cycles
• Train on a Particular Work Flow
– Exercises with preset entries
– Compare results and highlight discrepancies
 User Documentation embedded

16. Productivity Features & Tools
ERP – A Philosophy, Vision & Wish List
 Reduce Cost & Time to access Information
 Document Management System
• Reduce un-necessary Paper work & Storage space
• Documents related to multiple entities
• Reduce Time to Access Information
 EDI Features
• Across Vendors, Customers Employees, Banks and other external
entities
 Reduce / Eliminate Manual & Ad Hoc Processes
• Handle Exceptions & Detect Discrepancies
 Business Intelligence
• To recommend Decision Making
• Configurable Alerts & Panic Issues by E-Mail & SMS

17. Productivity Features & Tools
ERP – A Philosophy, Vision & Wish List
 Reporting & Analysis Tools
 Standard Reports focused on Business
Performance
 Report Builder and Generator
• To build and generate quick reports
 Query Analysis Builder and Generator
• To build and analyze information
• Transaction drill down from each query
 Quick Processing of Reports & Analysis
• Information should not be calculated
• But available on demand

18. Suggested Modules
ERP – A Philosophy, Vision & Wish List
FINANCE & SALES & INVENTORY
PROJECT ENGINEERING & SERVICE & HUMAN RESOURCES
BUSINESS POINT OF PLANNING &
MANAGEMENT MANUFACTURING MAINTENANCE & PAYROLL
PERFORMANCE SALES DISTRIBUTION
EMPLOYEE
CUSTOMER RELATIONSHIP MODULE
RELATIONSHIP
BUSINESS MODULES
DOCUMENT MANAGEMENT FINANCE, SALES & DISTRIBUTION SECURITY & ALERTS
SYSTEM RULES MODELER MANAGEMENT
CORE SYSTEM
REPORTS
BUSINESS PROJECT QUALITY CUSTOMER
WORK FLOW ALERTS &
PERFORMANCE MANAGEMENT MANAGEMENT RELATIONSHIP
MODELER QUERY
MODELER MODELER MODELER MODELER
BUILDER
FOUNDATION
KHUSHEIM ERP SYSTEM

19. HAMID HUSSAIN