1. Quick Reference Guide
BASIC COMMANDS
WORKING WITH DOCUMENTS
New document……………………..ctrl + N……………………….. window/new
Open document…………………….ctrl + O……………………… window/open
Print document…………………….ctrl + P………………………… window/print
Print Preview……………………….ctrl + F2…………….window/print/preview
Spell Check………………………….ctrl + F7…………Review/spelling & grammar
Save document……………………ctrl + S…………………………… window/save
Save as …………….………………. F12 ………………………….. Window/save as
Close current document……..ctrl + W ………………………. Window/close Text Tools & Navigating ………Page 2
Prepare document…………….none ………………….…….Windows/prepare Text Size & Appearance
Send document ……………….none…………………………….. Windows/send Paragraph Alignment
Paragraph Spacing
Help……………………………………F1 …………………………………………….. None
Indenting Paragraphs
Navigational Shortcuts
MARGINS, PAPER SIZE, AND PAGE ORIENTATION Selecting Text
Set Margins………………none………….Page Layout/Page Setup/Margins
Paper Size…………….…. none……………….. Page Layout/Page Setup/Size
Orientation (portrait/landscape)…………… none…..……..
Page Layout/Page Setup/Orientation
Show Margin Boundaries………….…none……………… View/Show/Hide
VIEWS & ZOOM
Normal View………………….…… Alt + Ctrl + N……………….…..… View/Normal
Page Layout View…………..…… Alt + Ctrl + P………………. View/Page Layout
Outline View………………..…..… Alt + Ctrl + 0 …………………….… View/Outline
Full Screen View………………..… none………………..……..…… View/Full Screen
Online Layout View………….…. none…………………...…… View/Online Layout
EDITING TOOLS Insert, Hyperlinking and Bookmarks
Cut selected text or object…….. Ctrl + X …………..……..Home/Clipboard/Cut ……………Page 3
Copy selected text or object….. Ctrl + C…………….… Home/Clipboard /Copy Inserting/Drawing Tables
Paste text or object ……………… Ctrl + V ……………... Home/Clipboard /Paste Table Columns & Rows
Table Appearance
Undo action(s)…………………….. Ctrl + Z ……………………….…………….……… none
Setting Tabs
Cancel undo………………….......... Ctrl + Y………………………………………….… none Headers & Footers
Repeat last action…………………. Ctrl + Y…………………………………….……… none How to add a Hyperlink and Bookmarks
Find text …………………………………Ctrl + F ………………………Home/Editing/Find
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2. Quick Reference Guide
FORMATTING TEXT AND PARAGRAPHS Navigational Shortcuts
GO TO
To beginning of document………………………Ctrl + home
FONT, TEXT SIZE & LETTER CASE To end of document …………………………………Ctrl + end
Set font………………..Ctrl + D………..………Home/Font Up/down/left/right……………………………use the arrows
Set text size........... Ctrl + D……..….……..Home/Font To beginning/end of line………………………Home or End
Increase selected text size Up/down a paragraph………………Ctrl + arrow up/down
………Ctrl + shift + > …..……..…..Home/Font/A Up/down a page……………………………Ctrl + Pg Up/Pg Dn
Decrease selected text size Up/down a screen…………………………………Pg Up/ Pg Dn
……….. Ctrl + shift + < ……..……..Home/Font/A To top/bottom of screen………alt + Ctrl + Pg Up/Pg Dn
To a specific page, bookmark or section…………Ctrl + G
Upper/lower/mixed case
……….. Shift+F3……………….…..Home/Font/Aa
MOVING THE CURSOR IN TABLES
Change style (normal, body, quotes) Up/down………………………………………………arrow Up/Dn
……………none .………………………Home/Styles Left/right ………………………………………………..arrow Lt/Rt
First cell in row……………………………………….. Alt + Home
FORMATTING PARAGRAPHS Last cell in row……………………………………………. Alt + End
Align left…………Ctrl + L …………………….Home/Paragraph Top cell in column…………………………………….Alt + Pg Up
Align right……….Ctrl + R ……………………Home/Paragraph Bottom cell in column ……………………………...Alt + Pg Dn
Align center……Ctrl + E …………………….Home/Paragraph Next column (right)………………………………………….… Tab
Justify………….…Ctrl + J ……………..………Home/Paragraph Previous column (left)……………………………….Shift + Tab
Single line spacing
………Ctrl +1 ………..Home/Paragraph/Line Spacing USING THE MOUSE TO SELECT TEXT
1.5 line spacing A word…………………………………… Double-click on word
………Ctrl +5 …………Home/Paragraph/Line Spacing Word(s)……………………Left click, hold & drag over text
Double line spacing Sentence………………………..……. Ctrl + click on sentence
………Ctrl +2 …………Home/Paragraph/Line Spacing Paragraph……………………………..Triple click on
Remove space after paragraph paragraph
……Home/Paragraph/Line Spacing/more options Vertical text block……Alt + left click and drag over text
Must remove space after paragraph or you will USING THE KEYBOARD TO SELECT TEXT
have a 1.5 space when you strike the enter key. One character left………………………………Shift + Lt arrow
One character right……………………………Shift + Rt arrow
TEXT ATTRIBUTES To the beginning of a word………Ctrl + Shift + Lt arrow
Change font color…Ctrl + D ………Home/Font/Color To the end of a word ………………Ctrl + Shift + Rt arrow
Bold……………………….Ctrl + B ……………… Home/Font/B One line up………………………………………Shift + Up arrow
Italicize………………….Ctrl + I ……………….… Home/Font/I One line down ………………………………….Shift + Dn arrow
Underline ……….…..Ctrl + U …………………Home/Font/U To beginning of paragraph………Ctrl + Shift + Up arrow
Highlight font……..none………Home/Font/Highlight To end of paragraph………………Ctrl + Shift + Dn arrow
Strikethrough…….. none……………….Home/Font/abc One screen up………………………………………Shift + Pg Up
Subscript……………..Ctrl + = ……………….. Home/Font/X2 One screen down……………………………………Shift + Pg Dn
Super subscript…...Ctrl + shift + +……… Home/Font/X2 To beginning of document……………Ctrl + Shift + Home
To end of document…………………………Ctrl + Shift + End
Entire document………………………………………… Ctrl + A
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3. Quick Reference Guide
INSERT ITEMS HYPERLINKING
USING HYPERLINKS
ILLUSTRATIONS Hyperlinks are words or graphics that, when clicked,
Picture………….………….Insert/Illustrations/Picture opens another Word document, Web page or a
Clip Art......……………….Insert/Illustrations/Clip Art document in other applications. For example, you
Shapes …..……..………......Insert/Illustration/Shapes could create a hyperlink in your syllabus that will
Smart Art………………..Insert/Illustration/Smart Art connect to your class Web site.
Charts……………………………Insert/Illustration/Chart
To format illustrations, double click on the image and the CREATING A HYPERLINK
format tab will appear at the top of the page. 1. Select (highlight) the word(s) you want to display
as the hyperlink then click Insert/Links/Hyperlink.
PAGES 2. Beside the "Link to file or URL" box, click Browse...
Cover Page… ……………………………..Insert/Page/Cover to locate the file or Web page you want to link to.
Blank Page ……………………………….. Insert/Page/Blank Choose the file and click OK.
Page Break ………………………………. Insert/Page/Break
There are many predesigned cover pgs to choose from. 3. Click OK when done. The hyperlink in your
document will now appear as blue, underlined text.
TEXT 4. Right click on the underlined text and select Open
Text Box………………………………….Insert/Text/Text Box hyperlink to open or go to the destination file.
Word Art………………………………..Insert/Text/Word Art For more Help
Signature Line…………………….…Insert/Text/Signature
Date & Time………………….....Insert/Text/Date & Time
USING BOOKMARKS
Object……………………………………….Insert/Text/Object
Use bookmarks to assign specific text to a point in a
document. Very useful if you are working on a long
HEADER/FOOTER document and have to return to a certain point for
Header ………………………Insert/Header & Footer/Header editing.
Footer………………………. Insert/Header & Footer/Footer
Page Number………….. Insert/Header & Footer/Pg. NO. INSERTING A BOOKMARK
To change the content of any of these, simply double
1. Position your insertion point at the location you
click on the text you want to change.
would like to mark
When done click anywhere in the center of the page.
2. Select Bookmark from the Insert menu
3. The Bookmark dialog box will open
TABLES
4. In the Name box, type a name for your bookmark.
Tables ………………………………………Insert/Tables/Table
It must start with a letter and cannot contain spaces.
Quick Tables ……………Insert/Tables/Table/Quick Tables
If you intend to insert multiple bookmarks, make
Predesigned tables can be found under Quick Tables
To format double click on the table and the design sure the name is descriptive enough that it will be
tab will appear. easily recognizable.
5. Click Add
SYMBOLS 
Symbols…………………………… …Insert/Symbols/Symbol To return to the bookmark location open the
Equations………………………….. Insert/Symbols/Equation Bookmark dialog box from the Insert menu, highlight
There are many symbols & equations to choose from.
the name of the bookmark, and then click Go To. The
3 bookmarks will not be visible in the finished doc.