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Unit 3

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Features of Good Filing Systems Standard Grade Administration Unit 3a
 
Why Do We File? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Features of a Good Filing System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Filing Procedures ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Out Guide Date Returned Date Borrowed Department Borrower Name of Document OUT
Cross Reference Sheet/Card CROSS REFERENCE SHEET Waring & Simpson Ltd FOR CORRESPONDENCE ON/WITH Swift Engineering Company Ltd SEE:
File Management ,[object Object],[object Object]
An effective file management system would include: ,[object Object],[object Object],[object Object],[object Object]
Manual/Paper-Based Document Storage Standard Grade Administration Unit 3b
Storing Information Manually ,[object Object],[object Object],[object Object],[object Object]
Storing Information Manually ,[object Object],[object Object],[object Object],[object Object]
Storing Information Manually ,[object Object],[object Object],[object Object],[object Object]
Storing Information Manually ,[object Object],[object Object],[object Object],[object Object]
Storing Information Manually ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Methods of Filing - Alphabetical
Methods of Filing - Numerical ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Methods of Filing - Chronological ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
For each of the following organisations suggest an appropriate method of filing alphabetical or numerical: ,[object Object],[object Object],[object Object],[object Object]
Electronic Files Standard Grade Administration Unit 3b
When You Save A Document … ,[object Object],[object Object],[object Object],[object Object],[object Object]
Different Application Packages … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Scanning Documents ,[object Object],[object Object]
Downloading From The Internet ,[object Object],[object Object],[object Object],[object Object]
What Do Databases Let You Do? ,[object Object],[object Object],[object Object]
What Do Databases Let You Do? ,[object Object],[object Object],[object Object],[object Object],[object Object]
What Do Databases Let You Do? ,[object Object],[object Object]
What Do Databases Let You Do? ,[object Object],[object Object]
What Do Databases Let You Do? ,[object Object],[object Object]
What Do Databases Let You Do? ,[object Object],[object Object],[object Object]
File Management ,[object Object],[object Object],[object Object],[object Object]
Advantages of Electronic Storage ,[object Object],[object Object],[object Object],[object Object],[object Object]
Disadvantages of Electronic Storage ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Electronic Document Storage Standard Grade Administration 2005
Document Storage ,[object Object],[object Object],[object Object]
Electronic Storage ,[object Object],[object Object],[object Object],[object Object],[object Object]
Electronic Storage ,[object Object],[object Object],[object Object],[object Object]
Electronic Storage ,[object Object],[object Object],[object Object],[object Object],[object Object]
Electronic Storage ,[object Object],[object Object],[object Object]
Electronic Storage ,[object Object],[object Object],[object Object],[object Object]
Electronic Storage ,[object Object],[object Object],[object Object],[object Object],[object Object]
Electronic Storage ,[object Object],[object Object],[object Object],[object Object],[object Object]
Security of Information Standard Grade Administration Unit 3c
Procedures for Backing Up Information ,[object Object],[object Object],[object Object],[object Object]
Security and Confidentiality of Electronic Filing Systems ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Computer Virus ,[object Object],[object Object],[object Object]
Restricting access ,[object Object],[object Object],[object Object],[object Object],[object Object]
Leaving your workstation ,[object Object],[object Object],[object Object]
Data Protection – Personal Data ,[object Object],[object Object],[object Object],[object Object],[object Object]
Dangers ,[object Object],[object Object],[object Object],[object Object]
Data Protection Acts 1998 ,[object Object],[object Object]
8 Main Principles ,[object Object],[object Object],[object Object],[object Object]
8 Main Principles ,[object Object],[object Object],[object Object],[object Object]

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Unit 3

Notas del editor

  1. Inexpensive and widely used, most computers still have a floppy disk drive.
  2. There also used to be an 8” floppy disk in 1971 (100k to 500k). 5.25” in 1976 (100k to 1.2MB). 3.5” in 1980 developed by Sony (400k, 800k, 1.4MB, special custom formats can give 2MB). http://oldcomputers.net/floppydisks.html