This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars
11. With the end in mind ….. What are the outcomes you want to achieve? In terms of relationships? process outcomes In terms of goals? content outcomes
12. What are your beliefs about how the meeting outcomes can be achieved? What are you assuming? Based on what data?
13. What are your intentions for what will be accomplished in the meeting? The Agenda Who, what, where, when and why
14. What actions need to be taken to prepare for the meeting? Develop and implement the PLANC
17. Omega Point's Learning Template for Meeting Management Begin here! Outcomes Why are we meeting? What are the Expected Outcomes Actions The Meeting
18. Omega Point's Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Outcomes Why are we meeting? Whose voice needs to be represented? What are the Expected Outcomes Actions The Meeting
19. Omega Point's Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Intentions Outcomes What will be covered on the agenda? Who will lead the meeting? What data will be provided in advance? Why are we meeting? What are the Expected Outcomes Actions The Meeting
20. Omega Point's Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Intentions Outcomes What will be covered on the agenda? Who will lead the meeting? What data will be provided in advance? Why are we meeting? What are the Expected Outcomes Actions The Meeting
21. Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Intentions Outcomes What will be covered on the agenda? Who will lead the meeting? What data will be provided in advance? Why are we meeting? What are the Expected Outcomes Actions The Meeting
23. Think of a regular meeting that you’d like to improve. If your team was an animal, what animal would it be?
24. PROCESS People issues Feelings of Engagement, Respect, Possibility, Trust, Decision-making Authority, Accountability CONTENT Topic issues Questions of purpose, data, systems, goals, objectives, strategies, timelines, reporting requirements Two Sides of the Same Coin
25. Which side of the coin presents the most challenges for you? Process Content Poll
39. How is it Different? If you serve as aTeam Lead Click on the green check mark.
40. How is it Different? If you serve as aTeam Lead Click on the green check mark. Is thereshared leadershipfor all the tasks involved in creating a successful meeting?
41. Content Lead Real-timeScribe All focus on Timekeeper Process Lead PLANC Social MediaLead HostConvener Logistics Lead Chat Spanner Roles
51. What questions do you have about the PLANC Roles? What other roles might be helpful?
52. Everything that Enables, Disables Also Everything that Disables, Enables Also Source: Paul Underwood, Native American Wisdom Keeper
53. Leveraging Multiple Viewing Points Anticipate change well in advance of its arrival (see the past, present and future at a glance) Good at organizing tasks and people (cover the details and equip staff for success) Always checking out alternative possibilities (hold the door open for new ideas) Grow and develop in challenging circumstances (apply lessons learned to current reality) Visionaries Organizers Experimenters Wisdom Keepers Source: Paul Underwood, Native American Wisdom Keeper
54. CRITIQUE the MEETING What worked? What might be changed? How well were roles utilized?
55. Photo Citations Shimmering reflections http://www.flickr.com/photos/pagedooley/2577006675/ Hourglass http://www.flickr.com/photos/aidanmorgan/2331754875/ Purpose http://www.flickr.com/photos/mag3737/2555523620/ Logistics http://www.flickr.com/photos/24847875@N05/3365692726/ Social Media ROI http://www.flickr.com/photos/intersectionconsulting/3598356119/ RNA http://www.flickr.com/photos/ethanhein/2250889077/ Rainbow http://www.flickr.com/photos/jakerome/3065903183/ Scribe http://www.flickr.com/photos/jefka/3815056107/ Open http://www.flickr.com/photos/cquarles/3340476607/ Question mark http://www.flickr.com/photos/24350382@N07/2949435839/