Microsoft Office365 and Azure cloud overview for small businesses and entrepreneurs

WHAT IS MICROSOFT CLOUD
AND HOW CAN IT BE USED BY SMALL AND ENTREPRENEURIAL BUSINESS

Presentation copyright OS-Cubed, Inc. www.os-cubed.com

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GENERAL OVERVIEW


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CONTACT ME!
CONTACT INFO:
LEE DRAKE – CEO, OS-CUBED, INC.
LDRAKE@OS-CUBED.COM
585-756-2444

THIS SLIDESHOW: HTTP://BIT.LY/O365OVERVIEW

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• NO HARDWARE TO SUPPORT, UPDATE OR TUNE
• IN MANY CASES – NO SOFTWARE TO PURCHASE
• MONITORING
• AUTOMATIC UPDATES TO SERVICES AS NEW VERSIONS

WHY TO USE THE
CLOUD

AND CAPABILITIES ARE RELEASED

• 24X365 SUPPORT
• REDUNDANT STORAGE OF DATA
• REDUNDANT WEB PRESENCE FOR MINIMAL DOWNTIME

REASONS TO USE CLOUD SERVICES

• OFFSITE LOCATION
• CAN EITHER CONTAIN DATA TO SPECIFIC COUNTRY FOR
HOSTING OR SHARE ACROSS THE WORLD FOR
REDUNDANCY AND PERFORMANCE

• SCALE UP AND DOWN AS NEEDED

• SPIN UP SERVICES FOR TESTING OR TRIALS

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MICROSOFT CLOUD
CONSISTS OF 2 SETS OF
CLOUD SERVICES

Azure:
Virtual servers, web,
database, Active
directory

OFFICE 365 CLOUD SERVICES
AZURE CLOUD SERVICES


Office 365
Office apps, Office web
apps, Mobile device
apps, SharePoint, SkyDri
ve

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• VIRTUAL SERVER

INSTANCES

(LINUX, MICROSOFT, ETC)

• ACTIVE DIRECTORY SERVICES (AUTHENTICATION)
• MICROSOFT IIS SERVICES (WEB HOSTING)
• MICROSOFT SQL SERVICES (DATABASE

AZURE CLOUD
SERVICES

HOSTING)

• MOBILE SERVICES (SPECIALIZED WEB SERVICE FOR
MOBILE PLATFORM SUPPORT)
• STORAGE AND BACKUP SERVICES (FILES)

THINK OF THESE AS “SERVER BASED”
SERVICES

• SQL REPORTING SERVICES (ANALYTICS)

• CACHING SERVICES (OPTIMIZATION AND LOAD
BALANCING)
• NETWORK

SERVICES (VIRTUAL NETWORKS, TRAFFIC
MANAGERS)

• APP SERVICES (MEDIA STREAMING, BIZTALK,
MULTIFACTOR AUTHENTICATION)

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• HOSTING AN IIS BASED WEBSITE
• HOSTING A VIRTUAL SERVER ON THE NETWORK
(VARIOUS OS OPTIONS, VIRTUALLY NO LIMITATIONS)
• HOSTING A DATABASE, OR A DATABASE LINKED TO A
WEBSITE (SOME LIMITATIONS)

AZURE SOLUTIONS

TO THE CLOUD

• MOVING YOUR ACTIVE-DIRECTORY
TYPES OF SOLUTIONS YOU CAN USE
AZURE FOR

• BACKING UP YOUR LOCAL SERVERS

OR MULTI-FACTOR

AUTHENTICATION OFFSITE

• DESIGNING SOPHISTICATED DATABASE ANALYSIS OR
BIG DATA OFFERINGS

• HOSTING SITES WITH HIGHLY VARIABLE TRAFFIC THAT
AUTOMATICALLY SCALE TO REQUIREMENTS


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•

HTTP://WWW.WINDOWSAZURE.COM/ENUS/OVERVIEW/CASE-STUDIES/

• GAMING COMPANIES

AZURE EXAMPLES

• GAZOO.COM (TOYOTA SITE)
• ABBYY – ONLINE DOCUMENT OCR

EXAMPLES OF SOLUTIONS BUILT WITH
AZURE

• ENHANCED CARE MD – ENTREPRENEURIAL STARTUP
ROCHESTER FOR HEALTH CARE SERVICES

IN

• DNN WEBSITES AND DNN PROVIDED HOSTING
SERVICES


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• BACKUP YOUR SERVER OR DATA TO OFFLINE STORAGE
• HOST YOUR DNN OR OTHER IIS WEBSITE
• TESTING AND TRAILS

• HIGHLY SCALABLE STARTUP

AZURE FOR SMALL BIZ

APPS

• SET UP A SERVER IN THE CLOUD RATHER THAN
INVESTING IN HARDWARE LOCALLY

HOW CAN A SMALL BUSINESS LEVERAGE
AZURE

• CREATE DATA OR ANALYSIS SERVICES FOR EXISTING OR
INTEGRATED DATABASES

• DO COLLABORATIVE DEVELOPMENT

AND TESTING

• LOW COST WAY TO EXPLORE CAPABILITIES OF HIGH
COST PRODUCTS


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• 4 COMPONENTS OF AZURE PRICING
• STORAGE
• BANDWIDTH

AZURE PRICING

• COMPUTE TIME OR UP TIME
• PROCESSOR QUANTITY, RAM AVAILABLE

• VARIES SIGNIFICANTLY BY SERVICE AND TYPE, BEST TO
HARD TO JUDGE SPECIFIC PRICING
UNLESS YOU TRY STUFF OUT

USE THE ONLINE CALCULATOR OR DO SOME TRIAL
RUNS TO GET AN IDEA OF COST.

• YOU CAN CREATE FREE TRIAL ACCOUNTS AND TRY
THINGS FOR A CERTAIN PERIOD OF TIME TO JUDGE
COST.


10

• OFFICE 365 IS MICROSOFT’S WAY OF OFFERING
MICROSOFT OFFICE TO BUSINESSES OF ALL SIZES, IN A
SCALABLE AND EASY TO USE PLATFORM.

OFFICE 365

• BOTH ONLINE AND OFFLINE VERSIONS OF OFFICE ARE
AVAILABLE.

MICROSOFT’S CLIENT DESKTOP SOFTWARE

• THE SERVICE IS CARVED UP INTO DIFFERENT CUSTOMER
DEMOGRAPHIC TIERS AND IT’S IMPORTANT TO FIGURE
THE RIGHT ONE FOR YOU WHEN YOU START TO

SOLUTION

CONFIGURE OFFICE

• SOLD IN MULTIPLE WAYS – BY LICENSE, ONLINE SALES,
AND THROUGH CLOUD PARTNERS LIKE OS-CUBED,
INC.


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• OFFICE 365 SUPPORTS WEB AND MOBILE BASED
VERSIONS OF THE FOLLOWING APPS:
• OUTLOOK
• WORD
• EXCEL
• POWERPOINT

OFFICE 365 WEB APPS

• ONENOTE

• WEB SERVICES
• SHAREPOINT
• SKYDRIVE

SIMPLIFIED OFFICE ON THE WEB

• LYNC

• SOME VERSIONS OF OFFICE 365 ADD THE OFFLINE
VERSIONS OF ALL OF THE ABOVE PLUS:
• ACCESS
• PUBLISHER


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• 25 GB MAILBOX (MORE OR UNLIMITED STORAGE WITH
SOME ACCOUNTS)

OFFICE 365 EMAIL
WHAT EMAIL FEATURES ARE INCLUDED IN
ALL VERSIONS OF OFFICE 365

• FULL EXCHANGE CAPABILITIES (THERE ARE A COUPLE
MINOR EXCLUDED FEATURES), ALIASES, SHARED
MAILBOXES, CALENDARING, EMAIL, EMAIL LISTS,
CONTACT MANAGEMENT, ETC.
• PUSH SYNC WITH OUTLOOK 2007 OR BETTER AND
WITH ALL SMARTPHONES, INCLUDING CALENDAR
SYNC, CONTACT SYNC AND EMAIL SYNC.

• POP, IMAP AND SMTP

SERVICES

• MULTIPLE DOMAINS PER ACCOUNT
• CENTRALIZED WEB MANAGEMENT
• SOME VERSIONS INCLUDE INTEGRATION WITH
DIRECTORY (LOCALLY OR IN THE CLOUD)

ACTIVE

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• INDIVIDUAL (NO EMAIL, WEB ONLY OR WEB PLUS
OFFICE FOR HOME USE ONLY) ($100/YEAR/MAILBOX)

SUBSCRIPTION
OPTIONS

• SMALL BUSINESS (UP TO 25 EMPLOYEES) EMAIL, WEB
APPS, SHAREPOINT, OPTIONAL OFFLINE APPS, YOUR
DOMAIN NAME(S) ($5-$12.50/MAILBOX/MONTH)
• MID-SIZE BUSINESS (UP

HOW TO BUY, AND PAY AND WHAT YOU
GET….

TO

300 USERS) EMAIL (50GB),

WEB AND OFFLINE APPS, ACTIVE DIRECTORY

INTEGRATION

($15/MAILBOX/MONTH)

• ENTERPRISE (UNLIMITED USERS) – EVERYTHING
EMAIL ONLY TO FULL OFFICE APPS. ($4 $20/MAILBOX/MONTH)


FROM

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• IF YOU ARE A STARTUP, WITH

ZERO SERVER INVESTMENT
AND ZERO INITIAL OUTLAY FOR SOFTWARE YOU CAN
GET FULL OFFICE, SHARED STORAGE, EMAIL AND USER
LOGINS FOR A VERY LOW MONTHLY PRICE

HOW TO USE OFFICE
365

• IF YOU ARE FACING A MASS UPGRADE – MOVING TO
SUBSCRIPTION MODEL MAY WELL MAKE SENSE. OEM
VERSIONS OF OFFICE SOFTWARE ARE NOT
UPGRADEABLE FOR A DISCOUNT – YOU PAY FULL
PRICE.

• LOWER
SCALING UP WITH NO INITIAL INVESTMENT

THE COST OF INITIAL HARDWARE BY NOT
BUYING OFFICE FOR IT.

• MOVE OFFICE TO DIFFERENT MACHINES AT WILL
(AGAIN CAN’T DO THAT WITH OEM)
• YOU GET 5 COPIES OF OFFICE FOR EACH MAILBOX.
PUT IT ON YOUR LAPTOP, HOME COMPUTER, PHONE,
SPOUSES COMPUTER, ETC.


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• WHEN YOUR SUBSCRIPTION EXPIRES OR YOUR MAILBOX
IS TERMINATED YOUR APPS GO INTO “READ AND PRINT
ONLY” MODE – NO SAVING, OR EDITING.
• IF YOU ARE USING SHARED STORAGE YOU WOULD

OFFICE 365
DOWNSIDES

NEED TO MOVE YOUR FILES BEFORE SHIFTING EMAIL
ACCOUNTS TO ANOTHER PROVIDER

• OPENING DOCUMENTS FOR EDITING AND SAVING
DOCUMENTS IS SLOWER USING INTERNET THAN LOCAL

DISADVANTAGES

SERVER.

• NO SPECIALTY APPS CAN BE INSTALLED ON YOUR
REMOTE SERVER – NO QUICKBOOKS, OR SHARED
APPLICATIONS LIKE MS ACCESS, ETC.
• A REASONABLY SPEEDY INTERNET CONNECTION IS
HIGHLY DESIRABLE.


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• OFFICE 365 FOR EDUCATION:
• NEED A QUALIFIED .EDU ADDRESS

STUDENT OPTIONS

• 4 YEARS OF OFFICE365 PREMIUM FOR $70

• AZURE FOR DEVELOPERS
OPTIONS FOR STUDENTS

• LOTS OF DEVELOPER OPTIONS
• DREAMSPARK
• MICROSOFT STUDENT PROGRAMS AND COMPETITIONS


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• WORK WITH A REPUTABLE DEALER TO DESIGN THE BEST SOLUTION
FOR YOU.
• DON’T UNDER BUY IF YOU ARE GOING TO GROW. LOCKING

YOURSELF INTO A SMALL BUSINESS ACCOUNT WHEN WHAT YOU
REALLY NEED IS MIDSIZE OR ENTERPRISE CAN BE EXPENSIVE LONG
TERM.

PURCHASING ADVICE

HOW TO BUY

• REMEMBER THAT IF YOU NEED EMAIL ONLY YOUR ONLY OPTION
IS ENTERPRISE.
• YOU CANNOT MIX AND MATCH ACCOUNTS BETWEEN FAMILIES
(INDIVIDUAL, SMALL BUSINESS, MIDSIZE, ENTERPRISE). YOU MUST
MOVE YOUR ENTIRE ACCOUNT TO THE NEW PRICING TIER.
• YOU CAN MIX AND MATCH ACCOUNTS WITHIN A FAMILY. IF
ONLY SOME USERS IN YOUR ENTERPRISE INSTALL NEED OFFICE –
JUST BUY IT FOR THEM, AND BUY MAILBOXES FOR EVERYONE
ELSE.
• BUY WITH A CREDIT CARD TO AVOID YEARLY RELICENSING
HASSLES.
• DESIGNATE A RESELLER, AND ADD THEM TO YOUR ADMIN
PERMISSIONS SO THEY CAN HELP YOU CONFIGURE IT.


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• YOUR DOMAIN NAME, AND REGISTRATION LOGIN
PERMISSIONS.
• KNOW WHERE YOUR DNS IS HOSTED

INFORMATION YOU’LL
NEED
STUFF YOU’LL NEED TO MIGRATE TO
OFFICE 365

• ACCESS TO DNS SETTINGS THROUGH EITHER A WEBSITE
OR YOUR DNS PROVIDER
• DECISION ON WHETHER TO MOVE DNS HOSTING TO
MICROSOFT OR KEEP LOCAL
• INFORMATION ABOUT WHERE YOUR WEBSITE

IS HOSTED

• INFORMATION ABOUT YOUR CURRENT EMAIL
CONFIGURATION

• ALL YOUR USERS, MAILBOX NAMES
• A MIGRATION STRATEGY

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• IF YOU HAVE EXCHANGE SERVER

ALREADY YOU CAN
MIGRATE BY IMPORTING YOUR DATA FROM THE
EXCHANGE SERVER (CAN BE COMPLEX TO CONFIGURE
BUT IS GREAT FOR LARGE NUMBERS OF MAILBOXES)

MIGRATION OPTIONS

• IF USING POP EMAIL NOW YOU CAN LOGIN WITH
OUTLOOK, BACKUP ALL YOUR MAIL, THEN RESTORE IT
TO OFFICE365. LARGE NUMBERS OF MAILBOXES OR
LARGE QUANTITIES OF MAIL MAY TAKE A LONG TIME
TO SYNC UP.

HOW DO I GET MY DATA ONTO OFFICE
365

• CONSIDER HOW MUCH HISTORY YOU WANT OR NEED
AVAILABLE THROUGH THE WEB INTERFACE/OFFLINE
STORE.
• YOUR INTERNET CONNECTION CONTROLS HOW MUCH
DATA CAN BE TRANSFERRED AT ONCE.

• CONSIDER WHAT YOUR ARCHIVE POLICY WILL BE

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• GOOGLE APPS – CLOUD MAIL WITH A GOOGLE FLAIR,
PLUS ONLINE WEB APPS (ONLINE ONLY). MICROSOFT
INTEGRATION IFFY AT BEST. CANNOT GUARANTEE
WHERE DATA IS STORED. ENTERPRISE “LIGHT”

OTHER OPTIONS
THERE ARE A VARIETY OF OTHER CLOUD
BASED OPTIONS

• AMAZON CLOUD SERVICES – MORE COMPETITIVE WITH
AZURE THAN OFFICE 365
• PRIVATE HOSTED EXCHANGE – TYPICALLY MORE
EXPENSIVE THAN OFFICE 365 INEXPENSIVE OPTIONS,
AND NO OPTION TO ADD OFFICE.
• SPECIALIZED CLOUD SERVICES (VARIOUS
PROVIDERS, SALESFORCE, ETC)


EMAIL

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QUESTIONS?
CONTACT INFO:
LEE DRAKE – CEO, OS-CUBED, INC.
LDRAKE@OS-CUBED.COM
585-756-2444

THIS SLIDESHOW: HTTP://BIT.LY/O365OVERVIEW

22

Microsoft Office365 and Azure cloud overview for small businesses and entrepreneurs

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Microsoft Office365 and Azure cloud overview for small businesses and entrepreneurs