1. Using Google
Docs/Drive
February 2013

2. What is Google
Docs/Drive?
Google Docs
is essentially
Microsoft
Office online
and available
for free!

3. Why Google Docs/Drive?
• It’s free!
• User friendly – if you know how to use
Microsoft programs then you’re all set.
• Saved in the cloud and can be
accessed from any device with
Internet.
• Easy to share documents and work
together.
• Greener than printing and sharing.

4. Getting Started
Create
The home screen will have a list of documents
you’ve created or ones that have been shared with
you.
To create a document click on the “Create” button in
red on the left.

5. Creating a Document
When you click
on the “Create”
button a list of
option will
appear.
Click on
“Document”.

6. All the features for a Google Document are the
same as in Microsoft Word.
Every five seconds Google automatically
saves, so there is no need to click save (you can
under “File” or by Ctrl+S.

7. Sharing a Document
• Click on “Share” in
the top right corner.
• The “Share Settings”
box will appear.
• This will allow you to
invite people to see
or edit the
document, or you
can change the
privacy settings.

8. Privacy Settings
Click for more
options

9. Comments
• You can leave
comments on the
document similar to
an instant message
chat.
• Click on
“Notification
Settings” on the
right if you want to
be emailed every
time there is a
comment.

10. Creating a Presentation
Return to your Drive
homepage (this will
list all the
documents you’ve
created).
Click on “Create”
and select
presentation.

11. Very similar to Microsoft PowerPoint. Naming the
presentation, comments, and sharing work the same as
a document.

12. Creating a Google Form
• A Google Form is
similar to a survey.
• You create the
questions and
post/embed the
form or share the
link.
• Responses get put
into a
spreadsheet.

13. Change type of
question

15. Sharing Your Form
• Click on
“Send Form”
in the right
corner.
• A screen with
options will
appear.

16. What Others See

17. What You See
Responses will appear timestamped in the
spreadsheet.
A live form can be edited.

18. Editing a Live Form
• Select “Form” in the
toolbar on the top.
• This will allow you to
return to the original
form and make any
edits, or to view the
live form as others
would see it.
• The links and
embedded forms will
automatically
update.

19. How do I find things?
Everything you own or that has been
shared with you will appear listed on
your homepage. There are various
options for sorting on the top right side.

20. Creating a Folder
• Click “New
Folder” in the
top left.
• The following
screen will
appear to
create a new
folder.

21. Managing Folders
• The new folder
will appear in
your list on
documents and
under “My Drive”.
• Items can be
dragged and
dropped into the
folder.

22. Resources
• http://lisaherzl.wikispaces.com/TritonP
D2013 - all information presented
today is posted.
• lherzl@trsd.net
• Twitter - @lisa_herzl
• Room H127
• https://www.google.com/intl/en_US/dr
ive/start/index.html - Google site for
help using Google Drive (has videos!)