This document discusses the duties of a project manager over the project life cycle. It begins by defining what a project is and explaining that projects have goals and constraints like time and cost. It then outlines two types of project life cycles - predictive and adaptive - and describes the stages in each. The duties of a project manager vary at each project stage, from helping identify the project during initiation to transitioning deliverables after closure. To be successful, a project manager must understand what success means for their organization, which life cycle will be used, and their responsibilities at each stage.

1. Tim Kloppenborg, PhD, PMP
And
Kate Wells, MEd, CAPM
Project Manager Duties and How
they Vary over the Project Life
Cycle

2. Agenda
• Project Success
• Project Life Cycles
• Project Manager Responsibilities

3. What is a project?What is a project?
Projects require:
◦ an organized set of work efforts.
◦ progressively elaborated detail.
◦ a defined beginning and ending.
◦ a unique combination of stakeholders.
Projects are subject to time and resource
limitations
project – “a temporary endeavor undertaken to
create a unique product, service, or result.” PMBOK® Guide
stakeholders – “an individual, or organization who may affect,
be affected by, or perceive itself to be affected by a decision,
activity, or outcome of a project.” PMBOK® Guide

4. Project Goals and ConstraintsProject Goals and Constraints
 Projects are undertaken to accomplish
specific goals
 Scope and quality are performance goals
 Subject to constraints of time and cost
Scope – “the sum of the products, services, and
results to be provided as a project.”
PMBOK® Guide
Quality – “the degree to which a set of inherent
characteristics fulfills requirements.”
PMBOK® Guide

5. Project SuccessProject Success

6. Predictive (Plan-Driven) PLCPredictive (Plan-Driven) PLC
Predictive extreme waterfall

7. Adaptive (Change-Driven) PLCAdaptive (Change-Driven) PLC
Adaptive extreme agile

8. Design Project Life Cycle
8

9. Soft Skills and Hard SkillsSoft Skills and Hard Skills
 “Soft” skills
◦ Communication
◦ Leadership
◦ Team building
 “Hard” skills
◦ Risk analysis
◦ Quality control
◦ Scheduling work
◦ Budgeting work

10. Project Manager Duties
• Satisfy Customers
• Deliver promised results on time and
budget
• Support project team
• Manage communication
• Champion project

11. Project Manager Duties
During Selecting Stage
• Help identify and justify rationale for
proposed project

12. Project Manager Duties
During Initiating Stage
• Write charter rough draft with team
• Negotiate charter with sponsor

13. Project Manager Duties
During Planning Stage
• Create plans for:
– Communications
– Scope
– Schedule
– Budget
– Team
• Kick off project

14. Project Manager Duties
During Executing Stage
• Acquire, develop and lead project team
• Manage risks and changes
• Monitor, control, and report progress

15. Project Manager Duties
During Closing Stage
• Transition project deliverables to users
• Capture lessons learned
• Evaluate team members
• Administratively close project

16. Project Manager Duties
During Realizing Stage
• Schedule and conduct follow-up
assessment

17. To be a Successful Project Manager
You Should Know:
• What is project success in your organization?
• What project life cycle will you use?
• What do you need to do at each project
stage?
• If you do not know the answers to these
questions: Ask!

18. Thank You
• Tim Kloppenborg –
kloppenborgt@xavier.edu
• Kate Noel Wells –
katenoelwells@gmail.com