Lions Club Secretary Responsibilites 2013-2014
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a brief presentation to bring about the responsibilities of lions club secretaries.
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Lions Club Secretary Responsibilites 2013-2014
- 1. Club Secretary Responsibilities Congratulations!! 2013-2014 is YOUR year! mnRAJU
- 2. mnRAJU Responsibilities 1. Communicate 2. Keep & maintain general club records 3. Submit regular monthly reports to LCI 4. Update DG/RC/ZC 5. Be an active member of DG’s ZAC 6. Pass on club records to your successor
- 3. mnRAJU Role Quiz The secretary is not the _____________ of the club. Reporting Officer Liaison Presiding Officer Record Keeper
- 4. mnRAJU Communication 1. Effective listening 2. Public relations 3. Public speaking 4. Presenting reports
- 5. mnRAJU Club Records 1. Member roster 2. Minutes of meetings a. Club meetings b. Board meetings 3. Attendance 4. Scrap book & photo album 5. Committee appointments
- 6. mnRAJU Reports 1. Membership reports (WMMR) 2. Activity reports 3. Quarterly reports 4. Annual report
- 7. mnRAJU Update DG/RC/ZC . . . 1. Mark copies of your reports 2. Send any additional reports as required
- 8. mnRAJU DG’s ZAC Meeting 1. Go along with President, Treasurer and First Vice President 2. Offer constructive feedback 3. Support district administration
- 9. mnRAJU Many are willing to teach 1.DG/VDGs/DCS/DCT/RC/ZC & District Officers seek guidance 2.Past Secretaries request support 3.Senior Club Members involve them Learn it All
- 10. mnRAJU • Be learned • Club Officer Manual – All needed info – Practical wisdom • The constitutions • Parliamentary procedure • Protocol Learn it All
- 11. mnRAJU Learning Quiz From which two of the following sources can you learn? The District Constitution The Club Constitution The Region Constitution The Zone Constitution
- 12. mnRAJU www.lionsclubs.org Club Officer’s Manual Your club roster and records Robert’s Rules of Order Club Constitution and by-laws Guidance Quiz Which of these can give you useful guidance?
- 13. mnRAJU Open immediatelyOpen immediately Act promptlyAct promptly Every communicationEvery communication Immediate attentionImmediate attention Earliest replyEarliest reply Appropriate actionAppropriate action MAIL
- 14. mnRAJU Be CourteousBe Courteous Identify yourselfIdentify yourself Be Brief and PreciseBe Brief and Precise Check if you can go onCheck if you can go on Keep stationery readyKeep stationery ready Use silent modeUse silent mode Using Phone
- 15. mnRAJU Club Officers – Teamwork webinarCLUB SECRETARY SELF-STUDY MODULE Club Secretary Resources
- 17. mnRAJU YOUR REWARD S Legacy Satisfaction Leadership Enhanced skills Region/district/ multiple/International awards
- 18. mnRAJU this slideshow is available at www.authorstream.com/tag/lionnagaraju www.slideshare.net/lionnagaraju write to me at lionnagaraju@gmail.com
Editor's Notes
- The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
- The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
- The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
- The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
- The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
- * The Club Constitution & Bylaws and the Club Officer Manual, both available on the LCI website, are the primary resources for you to reference as club secretary. * T he Leadership Resource Center has a Club Secretary Self-Study module that you can view at your leisure. * R eference the Support Center section of "MyLCI" for a detailed explanation.