State of Play presentation at the LOD2 Plenary Vienna 2012: WP12 - Project Management by Nadine Jänicke, University of Leipzig (ULEI)

1. Creating Knowledge out of Interlinked Data
Project Management and
Administrative Issues
Nadine Jänicke
AKSW, Universität Leipzig
LOD2 Presentation . 02.09.2010 . Page http://lod2.eu

2. Creating Knowledge out of Interlinked Data
Overview
1. Reporting
2. Financial Statement
3. Timesheets
4. Questions (Emdesk, review process, submission
of deliverables, etc.)
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3. Creating Knowledge out of Interlinked Data
Reporting 1 – When, Where and What?
Reports Delivery Platforms Contents
• Progress Statement
• Resources
Interim Report quarterly Emdesk • Events
• Publications (via Bibsonomy)
• Dissemination (foreground, standardisations)
• Progress Statement
• Resources
Emdesk • Events
• Publications (via Bibsonomy)
Periodic
yearly • Dissemination (foreground, standardisations)
Report
NEF • Financial Cost Statement (i.e. Form C)
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4. Creating Knowledge out of Interlinked Data
Reporting 2 – Report Writing
Writing the progress statement:
• Don‘t copy and paste!
Textbox for work package:
• a general progress statement covering current objectives
of the WP (written by the WP leader)
Textbox for task:
• a more detailed progress statement about specific
activities and achievements of the task (written by those
involved)
So reports avoid redundancy and become reader-friendly.
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5. Creating Knowledge out of Interlinked Data
Financial Statement 1
• Cost Statement (i.e. Form C)
 declaration of eligible costs per item and type of activity to be entered into
NEF
 later signed and stamped by each beneficiary
• Explanation of the use of resources
 detailed breakdown and description of costs for personnel, equipment, travel
etc.
Templates available at: http://svn.aksw.org/lod2/Reports/Financial%20Statement/
• Certificate on the financial statements (i.e. audit)
 necessary when the cumulated EC contribution is equal or superior to
375.000€
 costs incurred verified by a suitably qualified auditor (Form D-Annex VII)‫‏‬
 no certificate on financial statement if a certification on the methodology
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6. Creating Knowledge out of Interlinked Data
Financiat Statement 2
Other Aspects:
• signed by one of the named authorised persons on GPF. If not available,
include a letter saying the person is authorised to sign Form C on behalf of
organisation.
• Make sure your financial and administrative people have access to NEF to
verify‫‏‬your‫‏‬Form‫‏‬C‫‏‬data.‫“‏‬Participant‫‏‬contact”‫‏‬for‫‏‬your‫‏‬organisation‫‏‬can‫‏‬assign‫‏‬
roles‫“‏‬admin‫‏&‏‬legal”,‫“‏‬financial”,‫“‏‬scientific”.‫‏‬New‫‏‬people‫‏‬need‫‏‬to‫‏‬register‫‏‬on‫‏‬
ECAS, via participant portal, to gain access.
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7. Creating Knowledge out of Interlinked Data
Financiat Statement 3
Eligible costs:
• actual
• incurred during duration of project
• in accordance with usual accounting principles
• recorded in the accounts of the beneficiary
• used for the sole purpose of the project
• reasonable – resources used must be consistent with principles of
economy, efficiency and effectiveness
Non-eligible costs:
• taxes including VAT,
• non‫‏‬productive‫‏‬time‫‏‬of‫‏‬researchers…
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8. Creating Knowledge out of Interlinked Data
Timesheets
Necessary for Cost Justification:
• working time of the resources participating in the project must be recorded on a
weekly/monthly signed timesheet according to normal accounting practices
• Timesheet template and explanatory notes available in Emdesk and the LOD2
SVN: http://svn.aksw.org/lod2/Reports/Timesheets/
• Personnel costs and timesheets have to be coherent.
• Only the hours worked in the project can be charged (i.e. effective time without
illness and vacations as reflected by timesheets).
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9. Creating Knowledge out of Interlinked Data
Publications, etc.
Acknowledgement on all publications and other dissemination relating to foreground:
• This work was supported by a grant from the European Union's 7th Framework
Programme (2007-2013) provided for the project LOD2 (GA no. 257943).
• The research leading to these results has received funding from the European
Community’s‫‏‬
Seventh Framework Programme (FP7/2007-2013) under grant agreement no
257943.
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10. Creating Knowledge out of Interlinked Data
Thank you for your attention!
LOD2 Presentation . 02.09.2010 . Page http://lod2.eu