1. Fayetteville Free Library & CNY Heritage Leah Sopchak FFL Digitization Intern

2. Fayetteville Free Library A suburban member of the Onondaga County Public Library System Local History special collection Sought involvement with CNY Heritage to increase visibility & accessibility of materials in the LH collection Role in CNYH project: providing the “manpower” to begin populating the site

3. Staff Involvement Director of Digital Initiatives Oversaw intern, provide technical support, attended digitization training Local History Librarian: Helped with selection process and obtaining copyright permissions SU Intern #1: Helped develop project handbook, training materials, CNYH Metadata Style Guide, and CNYH wiki Lots of research and documentation of the process SU Intern #2: Came on to start the actual work of populating the digital library

4. Selection Strongly utilized Local History librarian Basic guidelines for the collections: Should be of high interest to the FFL community Should already be organized and have some metadata available or inherent Must be in an appropriate format and physical condition for scanning Must have rights and permissions for electronic distribution secured or securable

5. Copyright Copyright has proven to be a major issue for us in terms of the collections and items we’ve selected for our digital library. Possession of originals does not equal ownership of copyright. http://www.copyright.cornell.edu/public_domain/ http://www.llrx.com/features/digitization.htm We worked with copyrights owners to: Secure permissions Choose the wording of the copyright statement Determine how to handle requests for images

6. Pilot Collection: Green Lakes I 250+ photos taken by the original superintendent of Green Lakes State Park in the 1920s-30s Features images of the CCC, a public works relief program created under the New Deal Digitized by his son, Richard, in 2003 Given to the library with a binder that attributed each photo with a caption Given with written consent to be reproduced and published at will http://www.cnyheritage.org/

7. CONTENTdm Used CONTENTdm collections management software that for the storage and retrieval of our digital objects Used DM’s Project Client software to populate our collection Attributed metadata to these objects using the Client, and then uploaded them to our collection on the Internet Images needed to be converted into tiffs before uploading into CONTENTdm Can be done through Adobe Photoshop

8. Metadata Utilized the CNYH Metadata Style Guide, which was based on: The North Country Digital History Metadata Style Guide The Hudson River Valley Heritage metadata elements These, in turn, were based on the Dublin Core Metadata Initiative (DCMI) A vocabulary of fifteen properties for use in resource description. Ex: Title, creator, description, date statement, copyright statement, etc.

9. Scanning FFL bought an EPSON Perfection V750 Pro scanner suitable for scanning letter-size and smaller documents. Standards for Scanning: Referred to the CNYH Project Handbook, which has best practices based on BCR’s CDP Digital Imaging Best Practices Version 2.0

10. Results FFL Local History librarian has been able to utilize this collection for numerous reference questions We’ve promoted CNY Heritage as a resource for our other reference librarians during staff training sessions Pertinent materials from our local history collection are now available to our patrons at the click of a button