Madeira New Hire Orientation

The Madeira School
March 23, 2010

Aeronia L. Poole, ETS/NA 23-Mar-10 1

 The Department of Technology (DoT)
 The CISCO Phone System
 Email: MS Outlook
 The DOT Network Drives, Printers, & Scanning
 My Backpack Grading System
 Blackboard Learning Management System
 Educational Technology Center (ETC)

Aeronia L. Poole, ETS/SCT 23-Mar-10 2

 Secure your DOT ID Information Letter (from the Director)
 Email all requests to DOT@MADEIRA.ORG. While the group is
interdependent, focal areas of expertise are as follows:
◦ Jeff Dayton-Director of Technology: manages and provides
support in all operations; procures hardware & software tools.
◦ Kim Adams-Systems Administrator and Blackboard
Administrator: MAC specialist & hardware issues.
◦ Aeronia Poole-Educational Technology Specialist and Smart
Certified Trainer: instructional technology & application issues.
◦ Kathy Stroop-Systems Administrator: “Jacqueline of all trades”;
hardware & network issues.


 When first using the system, press “Messages” and type
password “221020”
 Follow instructions from the phone
 Remember to change your Cisco Password
 To set up Speed Dials later…
◦ Open Internet Explorer
◦ Type <https://phone.madeira.org/ccmuser>
◦ Type your network user ID (e.g. apoole) & Password (initially 12345; change it here)
◦ Press ENTER
◦ Click “Yes” to answer certificate dialog
◦ Select “Add/Update your Speed Dials” & update or other option


 Madeira School Telephone Guide:
◦ assigned different extensions; see Phone List
◦ Located in Q:Phone DirectoryDirectory 7-30
 Solid red light when message(s) are waiting
 If in an Academic Department, press the phone
extension button associated with your name
 Lift the handset and press Messages button
 Enter your password, followed by # sign


 From off-campus dial 703.556.8200 and follow
instructions to select an extension.
 From the Madeira School Telephone Guide:
◦ Note: Phone extension numbers above 8500 are Madeira
internal voice mail extensions. If you trying to reach an
extension above 8500 from off-campus, you’ll need to dial the
following:
 the Madeira Directory line, 703-556-8202.
 press *.
 type your four-digit extension and password.
 If the power is out on campus, and you need to reach security,
please call 703.821.1712 directly.


 Email
◦ Usage & Ethics (see handout)
◦ Email Access to Off- and On-campus
 Private & Public Folders
 Messaging (Hands-On)
 Making Appointments
 Meeting Requests


 Use is a privilege, not a right, even for adults.
 Use is for Madeira-related work and to facilitate one’s
communication on the job. See handout examples.
 Internet: campus is firewalled against certain sites
and students are blocked certain times of the day.
 Avoid social networking sites (i.e., Facebook).


 On-campus: use Start button or Desktop shortcut
 Off-campus:
◦ MS Outlook uses Internet Explorer
◦ Type http://mail.madeira.org/exchange (bookmark)
OR
◦ Open http://www.madeira.org
◦ Scroll over “Today @ Madeira”
◦ Click on “Campus Community”
 Enter User ID & Password


 Email space is limited.
 Delete old messages (incl. “Sent”)
 View Folder List
◦ Personal
◦ Public: SH1 & SH2 Lab reservations
◦ ETC Collaboration Classroom by appt.
 View Master Calendar


 New, Reply, & Reply All v. Madeira Adults
 Unread messages are in bold.
 Right click for message options.
 Cleaning up mailboxes: Delete & Sent folders
 Customizing Signatures:
◦ Tools > Options > Mail Format > Signatures >


 Click on New > Appointment
 Complete information accordingly:
◦ Click on Start Time to see full calendar
◦ Click on time to see 30-minute increments
or type the desired time slot
 Click Save & Close


 Click on New > Meeting Request OR
 From New Appointment, click “Invite
Attendees” to open a “Send” “To...” OR
 Open message list and drag to desired
Calendar—include a message if desired.
 Click Save & Close


 Links appears at top of Meeting Request.
 Accept, Decline, or Propose New Time.
 Exit.


 Network Drive Mapping
◦ U: User - Private; user access only
◦ O: Department - Departmental access only
◦ Q: Common - All Faculty & Staff access
◦ S: Student - Department/Student use
 Map a Printer (Hands-On)
 Scan to a Copier
 Campus & Departmental Software


 O Drive:  S Drive:
◦ Shared departmental/office folders. ◦ This is the drive for student
◦ Central storage drive for all and faculty to share files.
departmental or office files. ◦ Blackboard posts are
◦ Access to this drive will be those in another option for sharing.
your own department/office.

 U Drive:
 Q Drive:
◦ "Common" drive.
◦ For private use.
◦ Common drive is to facilitate ◦ Only used for non-business
communications among related items.
departments and offices. ◦ Accessed by individual only.
◦ Non-secure files can be shared with
Madeira community outside
departments.


 No need to map to Common drive; contact
DOT if experiencing technical difficulties.
 Map to printers only when needing to go
outside departments (contact the DOT).


Necessary only if
needing to print
outside own
department.
Notify the DOT.


 Scanning copiers are located in:
◦ SchoolHouse1
◦ SchoolHouse2
◦ Health Center
◦ Main
 User Accounts are needed to scan (see DOT)
 Scanned document is retrieved from email.
 Also print directly from computer to copier.


 See Department Chairs for list of
departmental applications used.
 No software is to be installed on Madeira
desktop or laptop computers without
expressed consent of the DOT.


 Electronic grade book
 MyBackpack maintenance is mandatory
(though manual “green books” can be kept).
 Policies & Processes defined by Acad. Office
 Setup & Preferences defined by syllabi
 Terms, Grades & Comments by Acad. dates
 Attendance & Discipline Reporting


 Review individual department grading policy
 Departments will use points, weights, or both
 All terms end submitted to the Registrar


How to take Class Attendance:
(Photos coincide with student record)

 Go to the MyBackpack website. You can go to this URL:
https://backpack.madeira.org/SeniorApps/
or if you are on a campus computer look for the shortcut on the desktop. You can also access
the link from the Community Login page on the Madeira Website.

 Once you are logged in, click on Class Attendance under the MyClasses column. Ensure
that you have the correct class.
 You will make any individual changes in the Type column. Once all your types are
complete you must click the Apply button. Either button will work.

 You MUST click Apply even if everyone is present!!


How to enter Discipline:
 Go to the MyBackpack website. You can go  Enter the student's last name and click
to this URL: Search.
https://backpack.madeira.org/SeniorApps/  Click on NEW.
or if you are on a campus computer look for
this shortcut on the desktop.  Enter the date if needed.
 Enter the infraction using the drop
 You can also access the link from the down box.
Community Login page on the Madeira  Type a description.
Website.  Select a location if needed.
 Do not use the Points field.
 Once you are logged in, under the  When finished you must click the
MyStudents column click on Discipline. Submit button.

Any questions concerning the procedure
or categorization of discipline
should be directed to the DOS office.


 Log in using network user name & password
 Course & Student Enrollment
Newly created Blackboard accounts must use the
ilname@Madeira.org login account. All others will
be deleted by the administrator.
 Assignments, Courses, Calendar, & Tasks


 Logon:
◦ Username: Your network logon
◦ Password: Your network password
 Opening Blackboard Screen: If
viewable…


 All Announcements are grouped so that students can
see what’s up.
 Courses are on the right—this shows only the
enrolled courses in which the teacher/student
participates. Notice that you are enrolled in the VAIS
Self-Study. Notice the courses you are teaching.
 There is a Calendar feature for scheduling tests,
assignments, etc.
 There is a Task feature for helping students pace
themselves in assignments, etc.


 Click on the course
you’d like to modify.
 Click on the Control
Panel option.


 You have three options:
◦ You can type in the last name or the beginning of the
last name to jump to the appropriate student.
◦ You can click on the A-Z tab and find the students
alphabetically. (preferred)
◦ You can scroll through all the names by clicking SEARCH.
 Click the ADD box to add a student to the class. Then
click SUBMIT at the bottom of the screen.
 Repeat this for all students in the course.
 Return to the Control Panel to repeat this for each
course you are teaching.


 Opened Spring 2010 (http://madeiraetc.wikispaces.com)

 Collaboration Room:
◦ Adult & Student technology lesson development
◦ Smartboard lesson plan development
 Mac Lab: Digital film & image production
 Scanners
 Videoconferencing


 Office 2007 is installed throughout campus.
 All users should learn and exercise proper
file saving techniques.
 Departments should consider using Office
templates for standard forms (i.e. notes)
 Professional Development workshops are
held in the computer lab and ETC.


 SMART Interactive Whiteboards are installed
throughout campus classrooms.
 Numerous teacher helps can be found in the
online resources & Teachers Hub
 Smartboard PD workshops are offered by
request on Wednesdays in the ETC.


 Please remember to sign up for future
technology instruction workshops to be held
throughout the year.
 View the Madeira Technology page on the web.


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