Document conversion from one form to other can be done through multiple ways, either manually or automatically. Let us take the case of converting files available in PDF form to excel format.

1. How to Convert PDF
to Excel

2. How to Convert PDF to Excel
The article discusses the multiple ways in which a PDF file can be converted to
Excel format.
Excel spreadsheets have wide applications in business, displaying important
financial information and other data relevant to its functioning. As most of the
business functions relies greatly on IT and internet, excel continues to be a vital
tool for the effective running of business. Excel offers a grid-like platform where
you can enter and transform data into formatted information, and can make use
of features such as charts and graphs.
Document conversion from one form to other can be done through multiple ways,
either manually or automatically. Let us take the case of converting files available
in PDF form to excel format. Manual conversion includes data entry of information
available in PDF page to excel spreadsheet.
Manual Conversion from PDF to Excel
Method I: Single File Conversion
• Open a PDF and OCR if it was originally scanned. Document—> OCR Text
Recognition
• Select the Select Text tool (cursor).
• Hold down the ALT (CMD on the Mac) key to make a rectangular selection
over a table in the document. Your cursor will change shape to
• With the text still selected right-click and chooses “Open Table in
Spreadsheet.”
• The table data will open in Excel.
Method II: Batch Conversion
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3. Choose File—> Export—> Export Multiple Files
Click the Add Files button at the top of the window and locate your source PDFs
The Output Options window appears as
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4. Click Browse to select a folder for the Excel output. Click OK
Automatic Conversion from PDF to Excel
There several advanced software applications to create, convert, merge, and split
PDF files. Most are simple and exceptionally easy to use and act as an excellent
alternative to other slower and more complicated PDF readers. Five such software
are:
• Soda PDF 6: This software can turn any PDF and text locked into
its images into a fully editable document with Optical Character
Recognition OCR technology
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5. • 123PDFConverter: 123PDFConverter is a simple solution to the
problem of converting PDF files into easy-to-use, editable Excel and
Word files, images and Postscript. It works fast and saves precious
time. The formatting of the original document is retained after
conversion and all the text, layout, images and tables are retained
intact. It is available in multiple languages and allows batch as well
as partial conversion.
• Adobe® Acrobat® XI: This software turns your PDF document
into an editable Excel file and takes the strain out of analyzing data.
The entire PDF file can be saved as an Excel file that is ready for
use and reformatting fonts or table layouts is not necessary. If is is
necessary to edit or analyze only some of the information in the
PDF file, the Acrobat XI PDF to Excel converter makes it easy to
select and export just these pieces. It also allows copying and
pasting of parts of a PDF right into an Excel workbook. It can turn
scanned tables into editable data. Paper printouts can be scanned
to PDF and the data converted to text that can be edited and
analyzed in Excel.
• PDF2XL by CogniView: This is easy to use, accurate, and fast. It
comes with multi language capabilities and offers advanced editing
and tweaking as well as multiple page conversion. Paper documents
can be scanned directly to Excel.
• Abbyy FineReader: This is ideal when the need is to convert large
tables with huge amounts of data into Excel. It offers excellent text
recognition accuracy and conversion capabilities and virtually
eliminates retyping and reformatting. This OCR software features
intuitive use and one-click automated tasks and provides results in
fewer steps. It supports text recognition for up to 190 languages.
Microsoft Excel offers many benefits:
Build Great Charts: Excel builds great charts that allow businesses to unlock the
potential of their data. Data inserted in rows and columns can be sorted, filtered,
added, or subtracted using formulas. It can be represented in the form of pie
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6. charts, graphs and clustered columns, which can add extra emphasis to business
reports and marketing material.
Allows conditional formatting: Excel spreadsheets can be formatted using
different color shades, bold and italics, so that each column can be differentiated
from the other. This kind of representation is mostly useful when presenting
accounting information such as the pre-tax profit and the balance being carried
forward by the company. Users have the option to select an appropriate coloring
scheme via a quick analysis button and then utilizing the formatting tab.
Helps in Identifying Trends: Presenting data in the form of charts or graphs
helps to identify the key trends emerging from the information. It allows trend
lines to be extended beyond the graph to offer predictions of future activity. Such
forecasts are helpful for building successful business strategies.
Brings data together: Excel allows the grouping of information from various
files and documents to a single location. Moreover, it has the facility to import
text and images from other spreadsheets. Additional objects as well as other
spreadsheets can be added using the insert tab.
Allows Online Access: The information can be accessed by and shared among
multiple users from anywhere on a web-enabled PC, laptop, smart phone or tablet
that allows access to Excel.
Manually converting volumes of PDF files into Excel format is virtually impossible.
Even automated conversion can be difficult and time consuming to manage in-
house. That’s why document conversion services are a popular option. A
professional document conversion company can handle volume conversion from
PDF and Word format to Excel accurately and within short turnaround time.
www.managedoutsource.com 1-800-670-2809

7. charts, graphs and clustered columns, which can add extra emphasis to business
reports and marketing material.
Allows conditional formatting: Excel spreadsheets can be formatted using
different color shades, bold and italics, so that each column can be differentiated
from the other. This kind of representation is mostly useful when presenting
accounting information such as the pre-tax profit and the balance being carried
forward by the company. Users have the option to select an appropriate coloring
scheme via a quick analysis button and then utilizing the formatting tab.
Helps in Identifying Trends: Presenting data in the form of charts or graphs
helps to identify the key trends emerging from the information. It allows trend
lines to be extended beyond the graph to offer predictions of future activity. Such
forecasts are helpful for building successful business strategies.
Brings data together: Excel allows the grouping of information from various
files and documents to a single location. Moreover, it has the facility to import
text and images from other spreadsheets. Additional objects as well as other
spreadsheets can be added using the insert tab.
Allows Online Access: The information can be accessed by and shared among
multiple users from anywhere on a web-enabled PC, laptop, smart phone or tablet
that allows access to Excel.
Manually converting volumes of PDF files into Excel format is virtually impossible.
Even automated conversion can be difficult and time consuming to manage in-
house. That’s why document conversion services are a popular option. A
professional document conversion company can handle volume conversion from
PDF and Word format to Excel accurately and within short turnaround time.
www.managedoutsource.com 1-800-670-2809