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COREPDS -
Advisory Panel:
  Mr. Vikas Sheel
   Secretary (Food), Govt. of Chhattisgarh
   Mr. M.K Mishra
   SIO (NIC), Chhattisgarh
   Mr. Rajeev Jaiswal
   Joint Director, Directorate of Food
   Mr. G.S.Sikarwar
   OSD (Food)
   Mr. C.M.Chandrakar
   Manager, CGSCSC


Editor:
  A.K.Somasekhar, Scientist
   National Informatics Centre, CGSC


Associates:
  Y.V.Shreenivas Rao, Scientist
   National Informatics Centre, CGSC
   Manish Kochar, Scientist
   National Informatics Centre, CGSC


Manuscript Preparation:
 M.Muralidhar

Publisher:
Department of Food, Civil Supplies and Consumer Protection
With Best Complements From




                                          Dr. Raman Singh

                               Hon‟ble Chief Minister of Chhattisgarh




                                        Mr. Punnulal Mohle

                                          Hon‟ble Minister

                             Food, Civil Supplies & Consumer Protection




                                      Mr. Leela Ram Bhojwani

                             Chairman, Chhattisgarh State Civil Supplies
                                           Corporation
Index


Sl.No                                      Content                           Page

    1   COREPDS in Chhattisgarh                                               1

    2   10 Reasons to change my FPS                                           5

    4   Journey of PDS Computerization in Chhattisgarh                        9

    5   COREPDS - Use cases                                                   10

    6   COREPDS Process Flow Chart                                            16

    7   Hon’ble Minister’s poem on COREPDS                                    17

    8   COREPDS - Performance Indicators                                      18

9       COREPDS – Monitoring Reports                                          19

10      COREPDS – Stake Holders                                               20

11      KMS for COREPDS                                                       21

12      Risk Analysis and Mitigation Strategies                               22

13      COREPDS – Costing                                                     24

14      Business Continuity Plan (BCP)                                        25

15      Connectivity Survey of FPS’ in the State                              26

16      COREPDS in Rural Areas                                                27

17      COREPDS Team                                                          28

19      Status of COREPDS                                                     31

18      Thoughts for Debate                                                   29

20      Annex I – Comparision of COREPDS in Chhattisgarh with other Models    32

21      Annex II – Problems in PDS and which technology cab solve them        35
COREPDS in Chhattisgarh
Introduction
Computerization of PDS Supply Chain Management was successfully implemented in
Chhattisgarh in 2007-08. The system has been fully operational in the State since January 2008
                           and stocking of Public Distribution System (PDS) commodities in
                           10,883 Fair Price Shops (FPS) is being closely and effectively
                           monitored since then. The implementation of computerized system
                           has lead to increased transparency, accountability and significant
                           reduction in diversion of stocks. The surveys done by “Right to
                           Food” and Planning Commission have both revealed that 95%
                           people in Chhattisgarh are getting full rations as per their
                           entitlements. The initiative was awarded the “Prime Minister's
                           Award for Excellence in Public Administration” for the year 2008 -
09; and the Honorable Supreme Court has also recommended replication of the “Chhattisgarh
                            model of Computerization of PDS Supply Chain” in other States.

                                The initiative did not include automation of FPS. COREPDS (FPS
                                automation in Chhattisgarh) proved to be a game changer in PDS
                                operations, revolutionizing PDS by empowering beneficiary with
                                the right to choose an FPS. The convenience that technology has
                                given to a bank account holder to withdraw money from any ATM,
                                is being offered to a poor BPL beneficiary in COREPDS and
                                enables her to pick up her rations from an FPS of her choice.

COREPDS is operational in all 151 FPS‟ of Raipur city as on today (as on 01.07.2012)
benefiting 1.5 lakh Ration Card holders.

Motivators for the Initiative

PDS in Chhattisgarh had been reformed with both ICT and NON IT interventions. Even though
the PDS had improved in Chhattisgarh since 2008 due to the interventions, there were still the
following two areas of concern that motivated the State to take up the initiative-

1. Beneficiary in general is getting her full entitlements, but faces following common
   problem(s) at FPS-

               FPS is not open when the beneficiary wants to take her rations, leading to
               additional trips.

               FPS declares 'no stock' even when the FPS has sufficient stocks, leading to
               additional trips.




                                                                                                  4
The sales person does not accord due respect to the beneficiary or sometimes
              misbehaves.

              Overcharging – The sales person charges more than what is chargeable.
              Deliberate under-weighment of the commodities by sales person.

              Beneficiary may need to spend at least half a day to take commodities because of
              long queues.
   The motivation behind the implementation of COREPDS is to solve the problems stated
   above. Given that these problems exist at the shop level and that their existence depends on
   the behavior and integrity of the shop sales person, technology alone cannot provide a
   solution to the problems. The problems can only be solved by empowering the beneficiary to
   go to any FPS of her choice by providing portability support. Whenever a beneficiary faces
   any of the above problems, she would be free to go to any other FPS where she gets better
   service. Fear of losing customers and the resulting competition among FPSs shall also
   eliminate the above problems and improve the services. COREPDS not only provides for
   capturing of real time transaction data at the FPS but also offers portability to the
   beneficiaries to address the above problems.

2. There were clear evidences of Proxy issuances (recording an issue to a beneficiary without
   actually issuing to the beneficiary) before the implementation of COREPDS, mostly in case
   of APL allocations and Kerosene, as demand for these items is comparatively less. Another
   motivation behind the initiative is to save cost to the Government by checking Proxy issues
   with the help of Smart Card / OTP authentication.

COREPDS Objectives

   To improve Service Delivery
   Primary purpose of the initiative is to improve service delivery at FPS in terms of quality of
   the commodities, quantity of commodities and behavior of FPS sales person with
   beneficiaries.

   To reduce Diversion
   To check diversion of PDS commodities by checking proxy issues. Diversion in PDS Supply
   chain at any stage (while procuring, storage, at the time of movement from warehouse to FPS
   or at FPS) is possible only when proxy issues can be recorded at an FPS. COREPDS is
   targeted towards elimination of diversion by using “Online real time mechanical
   authentication”, at the time of service delivery, at the FPS.

   To empower beneficiary




                                                                                                    4
The objective of COREPDS is to empower the beneficiary with the facility to pick up her
   rations from an FPS of her choice. This in turn introduces competition among FPS‟, for a
   larger share of beneficiaries, leading to improved service delivery at the shop. As a result, the
   beneficiary is not solely dependent on monitoring done by the departmental officials. In fact
   the beneficiary, in COREPDS, becomes a partner of the government in the process of
   monitoring.

   To Weed out Bad FPS

   The past system of inspection of FPSs to identify bad FPS‟ for cancelling them has been
   proved to be ineffective as the inspections can attract corrupt practices and the inspectors can
   be managed with grafts. COREPDS is to create a system where bad performers shall
   automatically be weeded out as a result of competition.

   To Create Transparency
   The transaction data recorded at the shops would be put in public domain and hence
   COREPDS enables public scrutiny and social auditing of the FPS‟. The details of
   withdrawals are sent to Beneficiary through SMS, if mobile number is registered.

Strategy Adapted
 In COREPDS, FPS‟ are equipped with a POS device with GPRS connectivity. Hon'ble Chief
Minister of Chhattisgarh has named the POS device used in COREPDS as “AnnapoornaATM”,
as it works like ATM for food grains (clarification: Food grains are given manually by FPS but
                                                              authentication and record of
                                                              transaction on server is done
                                                              through this POS) Each BPL
                                                              beneficiary is provided with a
                                                              Smart Ration Card (SRC) and
                                                              APL beneficiary has been
                                                              registered with her mobile
                                                              number. BPL beneficiary can take
                                                              her rations (as per entitlement) at
                                                              any FPS by producing her SRC.
                                                              FPS sales person inserts the SRC
in POS device. POS reads the ration card number and sends it to the server through GPRS to get
her entitlement balances. FPS sales person enters the quantities to be issued to beneficiary and
                                           submits. Server updates the transaction and gives the
                                           success report. Thereafter a receipt is printed and the
                                           commodities are issued to the beneficiary. For the
                                           next transaction, the beneficiary can choose to go to
                                           another FPS as her food account balances are


                                                                                                       4
maintained on the server and on her smart card (SRC or RSBY card). The same portability has
been offered to an APL beneficiary with the help of One Time Pin (OTP) authentication through
her mobile phone.

COREPDS is designed for biometric authentication of the beneficiary using either the Aadhaar
infrastructure or Rashtriya Swasthya Beema Yojana (RSBY) biometrics. COREPDS shall work
with the smart card issued by the Food department as well as with the RSBY smart card issued
by the Health department just by linking the RSBY- URN and the Ration Card number. This not
only leads to savings in precious time and money for the Government but also relieves the
beneficiary from the burden of carrying multiple cards.

Portability
The problems that are faced by beneficiary at FPS were mainly due to linking of beneficiary with
one FPS in the earlier system. FPS did not have fear of losing a beneficiary. COREPDS
empowers beneficiary by offering a right to chose FPS of her liking. This system shall create
competition between FPS‟ and thus improve service delivery. COREPDS enables good
performers attract more and more customers and get more business where as bad performers lose
their business. It is worth noted here COREPDS has created an internal mechanism where bad
performers are automatically weeded out and good performers are incentivized.

                        From 'Development as Freedom', p 27
       "A person produces the same commodities in the same way and ends up
       with same income and buys the same goods, she may still have very
       good reason to prefer the scenario of free choice over that of
       submission to order"
                                                                 Amartya Sen
                                     (Winner of the noble prize in economics)


Now beneficiaries can go to FPS of their choice. Currently, about 15 % beneficiaries are taking
commodities from an FPS other than their attached FPS. 85 % beneficiaries have not changed
their FPS. But they are taking their commodities now with their choice not by compulsion. As
per the above quote of Dr. Amartya Sen in his book „Development as Freedom‟, people prefer
situation where their choice is respected to the situations without their choice even though the
same level service is available.




                                                                                                   4
Portability is provided in COREPDS not only for improving service but as a mitigation strategy
for a major risk against sustainability of the project. The main objective of any kind of FPS
automation is to check diversion of stocks at the FPS. That naturally acts against the interest of
such FPS agencies which earn undue profits as a result of diversion. Hence, it is not wise to
assume that FPS will sincerely try to implement COREPDS. There would always be a risk that
the FPS intentionally tries to discredit the technology (POS devices, connectivity etc.) by
deliberately not following the protocols of COREPDS. In such a case if portability is not offered,
an impression would be created that the beneficiaries do not get service because of technology.
No technological solution and be implemented sustainably if it creates or is seen to be creating
more inconvenience to the genuine beneficiaries. To mitigate this risk, COREPDS offers
portability. If technology is not working at one FPS due to any reason, beneficiary can go to a
nearby FPS where it is working. The FPS, where the system does not work, shall loose business
making the FPS sincerely try to run the system properly.




                                                                                                     4
10 Reasons to change my FPS




                              ,                 10




                                            6


18
             2



     2




                                                        1




         Currently 15% people are using portability option in COREPDS   5
Authentication

Current PDS in the State is based on the manual authentication of beneficiary at FPS by seeing
her ration card and photo on it. This type of authentication does not provide proof of
authentication and is all dependent on the integrity of FPS. Mechanical authentication provides
evidence that the delivery is taken place with the knowledge of beneficiary. Hence, proxy
withdrawals can be checked with the help of mechanical authentication.

Mechanical authentication can be of the following three types.

    What You Know? : In this type of authentication the person has to share a secret word to
    authenticate her. The passwords to open our emails, etc come under this type of
    authentication. This type of authentication is not much useful in PDS for obvious reasons.

              Do you know the oldest password ever used? Yes we all know that it is
              “Kuljha Sim Sim” to open the treasure by the 40 thieves in the story „Ali
              Baba 40 Thieves‟

    What You Have? : In this type of authentication, person is authenticated by something
    which he/ she is processing. Credit cards, smart cards, etc come under this type of
    authentication. If one can successfully produce a particular smart card or credit card, one is
    authenticated and believed to be the genuine person. OTP sent to a mobile number does also
    come under this type of authentication as it proves the person shared the OTP is processing
    the registered mobile with her. COREPDS uses this type of authentication currently and
    scalable to bio-metric authentication (what you are) when the State is ready with Aadhaar or
    RSBY.
   What You Are? : This authentication is based on some biometrics of the person like face,
   finger prints, IRIS, voice or any such type. The face & voice are widely used biometrics by
   human beings to authenticate a person. IRIS and finger prints are suitable biometrics for
   mechanical biometric authentication. As IRIS scanners are costlier, finger print biometric
   authentication is being widely used or being planned to use in different applications.

The below table shows the comparison of diversion control in case of smart card authentication
(what you have) and bio-metric authentication (what you are?).

            Diversion due to                            Smart Card    Bio-metric

     1 Beneficiary has smart card with her, but she Can check         Can check
       has either not demanded or she has been
       denied. Without beneficiary‟s knowledge,
       issue has been recorded




            Toll Free number to lodge complaints on Food Department is 1800-233-3663                 6
2 Duplicate cards                                    Cannot       Cannot check as de-
                                                      check        duplication has not been
                                                                   based on biometrics
 3 Fake cards                                         Cannot       Cannot check as fake
                                                      check        cards shall be enrolled
                                                                   with some person
 4 Smart card is forcibly taken away by FPS or        Cannot       Can check as bio-metric
   mortgaged by beneficiary                           check        authentication is not
                                                                   possible


Except in the case 4, bio-metric authentication (without de-duplication) is equal to Smart
card authentication. And case 4 is a very small percentage, may be less than 0.1%.
COREPDS, allowing 0.1% diversion, shall start FPS automation quickly and scale up to bio-
metric authentication using Aadhaar infrastructure or RSBY bio-metrics, whenever they are
ready. Within the time biometrics are collected, Smart card authentication can return the
investment many times, due to the possible diversion control.

Finger print authentication may be a foolproof authentication method but it may sometimes
create inconvenience to genuine beneficiaries. To address the issue, department has decided
to add the following features in the system, when bio-metric authentication shall be
introduced.

    Provision to waive off biometric authentication

    Finger print authentication mandates one of the members of the family will come to an
    FPS, for taking PDS commodities. It is difficult for some beneficiaries to come to FPS
    because of their age, ill health or disability for whom there should be some method of
    waiving off biometric authentication. COREPDS allows waiving off biometric
    authentication by checking a flag on the Server, on the recommendation of the District
    administration.

    Introduction of Friend families for biometric authentication
    The general habit of poor families is to send one person to collect PDS commodities of 3
    or 4 families to save time and daily wage. But this is not possible after introduction of
    biometric authentication of family members for issue of PDS commodities. To allow
    this, COREPDS permits to add two friend families similar to third parties in the net
    banking. Once 'friend family' is added following a process, the friend family member
    can get the other beneficiaries‟ PDS commodities issued using the actual beneficiary‟s
    smart card and her own biometrics.




                Technology may not check corruption but transparency can                        7
Allow any other beneficiaries bio-metric authorization in case „false rejection‟

In the paper „Role of Biometric Technology in Aadhaar Authentication‟ released by
UIDAI on its official web site, it is mentioned that Finger Print Rejection Rate (FRR)
will be about 6.5 % using single attempt of resident‟s best finger and can be reduced to
1 % in the case of two best fingers, three attempts. That means, in the best scenario also,
one genuine beneficiary out of every 100 beneficiaries shall be denied her entitlements
because of technology, if finger print authentication is made compulsory for service
delivery. That results in about 50,000 unhappy families in the State, every month,
cursing the Government and the technology. In the normal case it will be 3.25 Lakh
unhappy families.
COREPDS addresses this issue by providing a feature to deliver PDS commodities to a
beneficiary whose finger print could not be authenticated, but authorized by another
beneficiary with her finger print and smart card. This is to serve the genuine beneficiary,
even at the risk a few proxy issues. But, they can easily be found and verified if such
cases are coming from one FPS unduly high or being authorized by only one beneficiary
in every case.




                 Technology can increase transparency to manifold                             8
Journey of PDS Computerization in Chhattisgarh
         st
Feb 1              2007     Ration card digitization started
         st
Aug 1              2007     Ration card distribution started
         st
Nov 1              2007     VSAT Network established
             th
Dec 10            2007      Automated allotment started
             st
Jan 21            2008      Honorable Chief Minister inaugurated Call Centre & SMS alerts
        st
Feb 1              2008     PDS supply chain computerization fully operational
Mar 25th          2008      National workshop organized in Raipur on PDS reforms
                            e - India 2008 Award received by the department as „Best ICT enabled
Jul   31st         2008
                            Department of the Year‟
                            Project received Manthan South Asia Award for „Best e Content for
Oct 18th 2008
                            Development‟
                            Department received CSI – Nihilent Award as „Best e- Governed
Dec 18th 2008
                            Department‟
                            The Project bagged Gold medal in National e – Governance Awards
Jan 12th 2009
                            2009 for „Excellence in Government Process Re-Engineering‟
                            Honorable Cabinet Secretary declared the Chhattisgarh PDS
Mar 24th 2009
                            Computerization as „Best Practice‟
Jul 7th           2009      PC Quest recognized the project as the „Best ICT Implementation‟
         st
Aug 1             2009      Food Inspector Module launched reforming Fair Price Shop Inspection
                            PDS reforms have been shared with the SAARC Countries in the
Mar 1st           2010
                            SAARC Conference
                            Prime Minister Award for „Excellence in Public Administration‟
Apr 21st 2010
                            conferred to the team involved in PDS Computerization
Aug 2nd           2010      COREPDS concept paper approved by the Department
Apr 1st           2011      Budget provision made for COREPDS in Raipur city
                            Honorable Supreme court ordered to implement Chhattisgarh model of
Sep 11th          2011
                            PDS Supply Chain Computerization in all the States.
Nov 1st           2011      Pilot implementation of COREPDS in one Fair Price Shop
        st
Jan 1             2012      Pilot run of Kerosene Computerization started
Mar 20th           2012     Honorable Chief Minister formally inaugurated COREPDS
        st
Jul 1             2012      COREPDS fully operational in all 151 FPSs of Raipur city
        st
Nov 1             2012      COREPDS will be rolled out in Rajnandgaon and Durg cities
                            COREPDS will be rolled out to all corporations of the city and one full
Mar 31st 2013
                            district using RSBY card as ration card
Mar 31st 2015               Roll out of COREPDS throughout the state
                                        Improvement Continues…


                          Success is a journey not a destination                                      10
COREPDS - USECASES

Use Case – 1 : Issue PDS Commodities with SRC

This is the default method of issuing PDS commodities in COREPDS. SRC is inserted in the
POS device. POS authenticates SRC and sends ration card details to server to get food A/C
balances. When balances are displayed on the screen, quantities to be issued are entered and
submitted to the server. Server updates the transaction and success report is sent. Receipt is
printed and given to the beneficiary along with PDS commodities. The detailed flow chart is
given below.




                    Success is a journey not a destination                                  10
Use Case – 2 : Issue PDS Commodities without SRC

There will always be a situation where a small percentage of genuine beneficiaries do not have
SRCs because either they could not take in the distribution camps or they have lost Smart Ration
card and have not received duplicate. This use case is to serve these genuine beneficiaries even
with the risk of a few proxy issues. These beneficiaries shall not get the advantage of portability,
but can take commodities from their FPS. FPS shall enter the Ration card number and quantities
to be issued and records the transaction in the server. The detailed flow chart is given below.




                                                                                                       11
Use Case – 3 : Issue PDS Commodities with OTP Authentication

APL Beneficiaries in COREPDS have not been given smart ration cards, but registered with their
mobile numbers. These beneficiaries also can go to any FPS with their registered mobile and
claim their entitlements. FPS enters their ration card number and submits to the server. Server
sends OTP to the registered mobile number and food a/c balances to the POS device.
Beneficiaries shares OTP with FPS which will be entered in POS device, along with quantities to
be issued. Server authenticates OTP and sends success report for further issue of PDS
commodities to the beneficiary. The detailed flow chart is given below.




                                                                                                  12
Use Case – 4 : Issue PDS Commodities with SRC, in Offline mode

It is true that the connectivity is good in India and increasing rapidly. But it is also a fact that
connectivity at one place is not reliable. This use case is to continue business in case of
temporary connectivity problems at FPS. The transaction is completed offline and stored in the
FPS‟s Smart card as well as Beneficiary‟s SRC. As soon as the connectivity is available the
transaction shall be updated in the server. This use case allows only a limited number of
transactions to force FPS uploads the transactions periodically.




                                                                                                       13
Use Case – 5 : Issue PDS Commodities with RSBY Smart Card

Government of Chhattisgarh has decided to universalize RSBY throughout Chhattisgarh. That
means every family in the State shall get one RSBY smart card. Hence department has decided
to use RSBY cards as ration cards in future, without issuing separate smart cards for PDS. This
will be the first successful experiment in the country that provides for synthesis between the
efforts of two departments of the government to provide services to common beneficiaries
through the same instrument. RSBY cards can also be used for offline biometric authentication
before issuing PDS commodities. The detailed flow chart is given below.




                                                                                                  14
Use Case - 6 : Receipt of PDS Commodities

This use case is to record receipt of PDS commodities from Chhattisgarh State Civil Supplies
Corporation or from Kerosene Dealer.

Use Case - 7 : Cancel last Transaction

This is to cancel a transaction in case the figures are entered wrongly or commodities could not
be given to the beneficiary after successful transaction.

Use Case - 8 : Record Storage loss

There will be cases where some portion of commodities at FPS are spoiled or stolen. Whoever
may be at fault, the commodities cannot be issued to the beneficiaries and server should show
that there are no issuable stocks at FPS. This use case is to record that kind of storage loss. The
reason of the loss shall be enquired and necessary action shall be taken to fix the responsibility
for storage loss.

Use Case -9 : Reports

Reports:

       Daily Transactions Report.

       FPS‟s Stock Related Report.

       Beneficiary‟s Balance Report.

       Beneficiary Mini Statement.

       Daily Detailed Transaction.




                                                                                                      15
COREPDS Process Flow




                       16
Hon’ble Minister’s poem said at the time
            of inaguration




                                           17
Performance Indicators for COREPDS
Measurement of outcome is required for assessing the progress. Hence indicators should be
created to measure impact of the project in the direction of envisioned objectives. The
performance indicators should preferably be objective in nature. The following performance
indicators are being used for monitoring COREPDS in Chhattisgarh.
1. Reduction in Fake Issues
   Change in percentage of sale of commodities at FPS, when compared to the average of 6
   months sales prior to COREPDS implementation shall be calculated which can be used to
   find out the actual savings due to implementation of COREPDS. (+ve indicator)
2. Measurement of Portability
   The project envisions that the portability is the empowerment of beneficiary. It is required to
   measure how many people are using the empowerment and the no. of FPSs losing their
   business due to this portability. The following indexes will be calculated to find out the
   impact of Portability.
      Churning Effect
      The % of beneficiaries taken commodities from other than attached FPSs in the total
      beneficiaries taken commodities in that month will be calculated. (+ve indicator)
      Weeding Out Bad FPSs:
      % of FPSs that have lost 25% of attached beneficiaries in total number of FPS in
      COREPDS shall be measured. When some FPSs lose their business due to this portability
      then only we can conclude that beneficiaries are getting better service and bad performers
      are being punished. (+ve indicator)
3. Measurement of improvement in service delivery
   For objective measurement of service delivery improvement the following indicator shall be
   used.
      % of people getting all commodities at one time:
      It is an observation that beneficiaries have to visit multiple times to get different
      commodities in the present system of PDS. It is an obvious improvement in service
      delivery if beneficiary can get all the commodities (except Kerosene) at one time, saving
      in multiple trips and associated cost and time. Kerosene is neither sold nor preferred to be
      bought along with food grain commodities because of its smell. (+ve indicator)
4. Annual Customer Satisfaction Survey

   An Annual survey will be conducted to take feedback from at least 1% of beneficiaries in
   COREPDS and the customer satisfaction indicator will be calculated.




                            Measurement is important for monitoring                                  18
COREPDS – Monitoring Reports
                           URL: http://cg.nic.in/pdsonline/corepds
Analysis and reporting is very important for effective monitoring of the system. The above URL
provides reports for the sake of transparency, for monitoring of PDS operations, for knowing
technology performance and the reports that are useful for FPS inspection.

Reports for Transparency:                   Reports for monitoring of PDS operations:
   Beneficiary wise daily sale report in an    List of FPSs that have reached minimum
   FPS                                         level of stocks
   The stock position of different             FPS wise monthly receipt and issue report
   commodities at each FPS                     FPS wise % of beneficiaries taken PDS
   Beneficiary‟s Food account balances         commodities in the selected month
   report                                      FPS performance report
   Family member details of PDS                Reports of complaints by FPS



Reports on technology performance:          Reports for FPS inspection:
   Report of server down time                  Stock position of FPS
   Report of errors occurred at POS            Report of Beneficiaries served at one FPS
   Report     of     Beneficiaries    taken    FPS performance report
   commodities by different means              Consolidated report of receipt and issue of a
   FPS wise report of offline versus online    FPS
   transactions




                          A rule which is not monitored, is not followed                         19
COREPDS – Stake Holders
Stake Holder – Department of Food
Responsibilities:                          Performance Indicators:
                                               Number of FPS‟ sponsored
    Policy making                              Number of Inspections taken
    Introduction of good performers            % of Smart cards distributed in total cards
    Smart card Distribution                    created
    FPS Inspection                             % of signed FPS declarations uploaded
                                               (monthly)
Stake Holder – Chhattisgarh State Civil Supplies Corporation
Responsibilities:                         Performance Indicators:
                                              Number of FPS‟ - Days with zero stocks of
    Delivery of PDS commodities to FPS        any commodity (-ve Indicator)
    Operation of mobile FPS                   Number of Beneficiaries benefitted through
                                              mobile FPS‟
Stake Holder – National Informatics Centre, Chhattisgarh
Responsibilities:                   Performance Indicators:
                                        Server Up time Percentage – 95% of server
    Providing technology solutions      up time is SLA
    COREPDS technology maintenance      % of offline transactions in the total
    Capacity building                   transactions (-ve Indicator)
    Addressing day to day technical     Number of Hours of training
    problems                            Number of FPS visits
Stake Holder – Fair Price Shop
Responsibilities:                          Performance Indicators:

    To sell PDS commodities to any valid       The % of net addition of beneficiaries over
    PDS beneficiary of COREPDS                 the total beneficiaries attached to that FPS
    ensuring dignity and convenience of        who received PDS commodities from any
    the beneficiary                            FPS
    To submit signed declaration in time
    To deposit money with CGSCSC in
    time
Stake Holder – Beneficiary
Responsibilities:                          Performance Indicators:
                                               Smiling face of beneficiary is the ultimate
    To keep watch of operations of PDS         +ve performance indicator of the system
                                               Beneficiary performance shall not be
                                               monitored




                                                                                              20
KMS for COREPDS

What is KMS?

KMS stands for Key Management System which is an essential component of any Smart Card
based eco system. Smart Cards are vulnerable to duplication, cloning and fake creation without a
proper KMS in place. KMS shall ensure creation of all stake holders' Smart Cards with certain
secrete keys inserted, for verification of the cards, while use. In COREPDS, Beneficiary's Smart
Ration Card (SRC) and FPS Smart Card mutually authenticates each other, at the time of service
delivery at FPS, to ensure the SRC is genuine not a fake or clone.

Who has developed?

KMS for any Smart Card based Government projects should preferably created
by a Government organisation as the Government organisations' accountability
towards Government is more, when compared to any other private
organisation. KMS for COREPDS has been created by Smart Card Division,
NICHQ, under the able guidance of Sri. S.K.Sinha Sr. Technical Director.

KMS Infrastructure

                                              KMS infrastructure has been created at
                                              Directorate of Food as per the guidelines laid by
                                              NICHQ under the strict supervision of the team
                                              from Smart Card division, NIC HQ led by Mr.
                                              Ranjeet, PSA, NICHQ.

                                              KMS infrastructure includes One Server, One
                                              client, Laser Printer, Smart Card Printer, 2 Smart
                                              Card Readers, 1 Treasure Chest , KMS software
                                              given by NICHQ. SK and 4 other officers have
                                              been nominated by the department of Food.

RSBY Cards as Smart Ration Cards

As mentioned earlier, COREPDS is designed to use RSBY cards
as Smart Ration Cards to avoid duplication of issuance of Smart
Cards to the same target family. NICHQ is taking necessary
action to ensure the RSBY cards are authenticated by FPS Smart
Cards at FPS. 64 K RSBY cards under Mukhyamantri Rastriya Bima Yojna are being created
using the existing ration card database in the State. Thus, linkage between RSBY URN and
ration card number is automatically created. Ration card details and necessary keys are written
on the card while creating RSBY card at the distribution camps. Thus, these cards can directly be
used as ration cards. Actual use will start from Nov 1st 2012.


                                                                                                    21
Risk Analysis and Mitigation Strategies

The successful implementation and sustainability of any eGovernance project mainly depends on
the strength and suitability of mitigation strategies adapted by the department against various
risks and challenges expected. COREPDS is vulnerable to 6 risks and 2 challenges, whose details
are given below.
 Risk 1
 Implementation of CORE PDS acts against the interest of many FPS‟ Agencies. It is not wise
 to assume that FPS will sincerely try to implement COREPDS. Some FPS‟ may try to see
 technology fails and genuine beneficiaries do not get their ration and technology be blamed for
 that.
 Mitigation Strategy
 Portability is the mitigation strategy. When one FPS says that the POS is not working,
 beneficiary can go to a near by FPS. FPS that cannot run COREPDS loses its business to other
 FPS‟

 Risk 2
 In the initial days, all FPSs in an area can form a nexus and see that POS‟ do not work
 Mitigation Strategy
 CGSCSC operates mobile FPS‟ carrying PDS Commodities and POS devices. Whenever a
 report is received that many FPS‟ are not working in one area, these Mobile FPS will be sent
 to that area. They serve the beneficiaries in front of the FPSs. Thus, FPS‟ who do not run
 CORE PDS shall lose their business

 Risk 3
 Competition does not help if everyone is bad. FPS‟ may intentionally do not improve their
 service to prove that COREPDS is a failure and could not meet objective of improvement in
 service delivery
 Mitigation Strategy
 Guaranteed good performers are being introduced with the help of NGOs, CSR etc to set a
 bench mark for service level and thus ensure the FPS‟ should meet that benchmark to remain
 in business.



 Risk 4
 Distribution of smart cards could not be completed. A few people have lost their Smart cards
 and it takes a few days to re-issue a duplicate card. As a result, a few genuine beneficiaries do
 not have smart cards.
 Mitigation Strategy
 Allow issue with FPS card when Beneficiary Smart card is not available from the attached FPS



                                         No risk - No gain                                           22
Risk 5
Unreliable connectivity. Online transactions are not possible for a few hours.
Mitigation Strategy
COREPDS by design is an online system. But it allows a limited offline issues also in case of
connectivity failure.

Risk 6
Too much dependency on SI
Mitigation Strategy
    NIC is developing all web services required
    1st version of POS application has been developed by SI. SI handovered the source
       code to NIC
    NIC has sufficient skill set for maintenance of POS software

Challenge 1
Maintenance of POS devices. Continuation of business in case of POS failure.
Mitigation Strategy
Sufficient buffer stock of POS devices for immediate replacement in case POS failure.

Challenge 2
    To train 151 FPS sales men
    To create necessary will to change
    To create necessary change
    To create necessary awareness among beneficiaries
Mitigation Strategy
    Video training material with HCM‟s message, Hon‟ble Minister‟s message and
       instructions to operate POS device
    Public awareness through pamphlets and electronic media



                         4G Identity Solutions is the System Integrator for the
                         implementation of COREPDS in Raipur city. The SI has been
                         selected following an open tender process, which include technical
                         evaluation and financial evaluation with strict prequalification
                         criteria. 4G Identity Solutions could successfully complete the
                         work within the time frame.




                                                                                                23
COREPDS - COSTING

              Phase I                     Component                Number        Cost Rs Lakh
                                      Smart Cards
Implementation of COREPDS in 151 POS Devices
FPS of Raipur city. Formally Software & Hardware
inaugurated by Hon'ble Chief Minister Site Preparation etc
of Chhattisgarh on March, 20th 2012   DPMU
                                      Total Cost


              Phase II                     Component                              Cost Rs Lakh
Rollout of COREPDS in 108 FPS of Smart Cards
Durg and Rajnandgaon cities. POS Devices
Expected to be completed by October, Software & Hardware
31st 2012                             Site Preparation etc
                                      DPMUs
                                      Total Cost


             Phase III                       Component                           Cost Rs Lakh
Rollout of COREPDS in remaining Smart Cards                                                0
520 FPS of all the reamaining POS Devices
corporations of the State (Bhilai, Software & Hardware
Bilaspur,     Korba,    Ambikapur, Site Preparation etc
Chirimiri, Jagdalpur, ) with RSBY DPMUs
cards. Expected to be completed by Total Cost
March, 31st 2013



              Phase IV                   Component                                Cost Rs Lakh
Rollout of COREPDS thought the Smart Cards
State leaving a few FPS where it is POS Devices
not feasible due to left-wing Software & Hardware
extremism or infrastructure issues. Site Preparation etc
Expected to be completed by March, DPMUs
31st 2015                           Total Cost




        Maximum transactions registered in one day in COREPDS are 12,870 on 7th Aug 2012         24
Business Continuity Plan (BCP)

One design constraint of COREPDS is 'Genuine beneficiary should never be denied her
entitlements due to technical or operational issues'. Keeping the above constraint in mind
BCP has been formulated to continue issuing PDS commodities to genuine beneficiaries even at
the cost of possibility of a few proxy issues.

1    Smart Ration Cards distribution is not They can take their ration from the attached
     complete due to operational issues. Some FPS without a SRC using FPS card only. They
     genuine beneficiaries do not have SRCs however do not get benefit of portability.
     with them.

2    Some genuine beneficiaries have lost their They can take their ration from the attached
     SRCs and have not yet received duplicate FPS without a SRC using FPS card only, till
     due to some operational delays.            they get a duplicate. They do not get benefit of
                                                portability

3    Annapoorna-ATM is not working at one Beneficiaries can go to a near by FPS and take
     FPS                                  their ration

4    FPS' in one area are not operating Mobile FPS' operated by CGSCSC shall go to
     Annapoorna-ATM due to some reasons that area and serve the beneficiaries

5    Connectivity is not available temporarily Beneficiaries can take their ration using offline
     or Server is down for some time           issue mode of COREPDS

6    Server Crash                                   Business continues with the mirror server

7    Bio-metric authentication of a genuine It has been decided to allow issue ration to the
     beneficiary failed due to some technical beneficiary with biometric authorization of
     or other problems. (COREPDS shall another genuine beneficiary known to FPS
     implement biometric authentication using
     Aadhaar     infrastructure  or    RSBY
     biometrics)

8    Total failure of technology in an area for a Director, directorate of Food, is authorised to
     few days                                     permit     manual      operations    on     the
                                                  recommendation of district collector and the
                                                  manual transactions are captured in the system
                                                  through Food Inspector's module.




                                           Our Strategy –
“No genuine beneficiary should be denyed her entitlements because of technical or operational Issues”   25
Connectivity Survey of FPS' in the State

The general perception is that there is no mobile connectivity in rural areas. It appears that the
spread of availability of connectivity in rural areas is more than what we perceive it to be.
COREPDS by design, is an online application with a provision for limited offline transactions, in
case of connectivity failure. Hence, the status of connectivity in rural FPS is required to take a
decision on the rollout of COREPDS in rural areas. A connectivity survey is being conducted to
find out the status of availability of connectivity at all 10,880 FPS' in the State and at the same
time to capture latitude & longitude of the FPS'.

An application in J2ME has been developed and loaded in C5 Nokia mobiles. The surveyor has
to take that mobile to FPS and run the application by entering the FPS code. The latitude &
longitude are displayed on the mobile screen and at the same time application tries to connect the
server and updates database with latitude & longitude, if connectivity is available. In that fashion
we have completed survey of 7917 FPS out of 10880 and found that 7215 of FPS' have good
connectivity (more than 90%). And everyone shall agree that mobile penetration is rapidly
increasing and connectivity is spreading. We are sure that the connectivity at these remaining
10% FPS' will also be available by that time (2 years from today) we are ready to rollout
COREPDS in that far flung areas.




                                    Location of FPS’ in Raipur city




                         A typical transaction in COREPDS takes 50 seconds                             26
COREPDS in Rural Areas
COREPDS offers portability for improvement in service delivery and mandates mechanical
authentication for checking proxy issues. Portability of FPS in the first sight appears to be
irrelevant in rural areas as even a beneficiary wants to change FPS, she has to travel more than
10 KMs to find the next nearest FPS. Greater insight tells us that COREPDS with portability
option helps rural people in two ways.

            Portability proves to be very helpful for migrated labourers. Today, we do not find
            large scale migration of labour in Chhattisgarh. But, still there may be a few people
            shift their families‟ temporarily to a new work place. COREPDS offers them a great
            relief as they can take their ration in a place where they are, using SRC or OTP.

            In Chhattisgarh, we find so many small villages with 50 to 100 households. That
            means there will be 1 FPS for about 10 villages and it is generally 10 to 15 KMs
            away from the distant village. COREPDS facilitates to run mobile FPS to these small
            villages weekly once on market day. Mobile FPS serves the villages with ration at
            their door steps.

                                                      Mobile FPS is nothing but a truck with PDS
                                                      commodities and Annapoorna ATM. GPS
                                                      that is being mandated in Annapoorna –
                                                      ATM for rural areas shall give exact
                                                      location where the transfer is taken place,
                                                      which enables payment of additional
                                                      transport charges for the delivery at the door
                                                      steps of the beneficiary, if Government
                                                      decides to do so.

                                                         Two major issues to be addressed in the
                                                         implementation of COREPDS in rural areas
are connectivity and replenishing of PDS commodities. As discussed earlier, connectivity is
available in 90% of FPS‟ and is growing at a rapid speed. Due to road conditions and distances,
sending PDS commodities to a rural FPS takes at least 2 to 3 days. It is not as easy as sending to
an urban FPS. If one FPS is out of stocks due to more other FPS beneficiaries take commodities
from the FPS it will be slightly difficult to replenish the FPS at the earliest. But, it is also true
that portability is less used in rural areas due to distances and necessity of sending large volumes
of PDS commodities at short notice, will also be less.

  You are requested to be member of

  COREPDS, Chhattisgarh on facebook at www.facebook.com/COREPDS Chhattisgarh

  and

  in the mail group
                                                                                                        27
COREPDS team


                                 Mr. A.K.Somasekhar NIC
                                 Project Leader




Manish Kochar                                                                   Manish
Backup Project Leader


Development Team
       Devendra Kumar
       Lalita Verma
       Ashish Kumar Soni
       Amit Kumar Verma
       Sandeep Kumar Halder
       Muralidhar
       Kameshwer Rao
       Mahendra Sahu

Mr. H.S.Tripathi,                 Mr. A.Maurya, NIC                Mr. S.K. Agrawal, NIC
NICSI Support                     NETWORK Support                  VC Support




Acceptance Testing & Coordination
Mr. Rajeev Jaiswal                Shikarwar                        Chandrakar




Implementation Support
    Food Controller                DIO                    DM NAN                Rathod     AFO




                                                                                                 28
Thoughts for Debate

1. FPS automation without portability of FPS, is not sustainable
   The main objective of any kind of FPS automation is to check diversion of stocks at the FPS.
   That naturally acts against the interest of such FPS agencies which earn undue profits as a result
   of diversion. Hence, it is not wise to assume that FPS will sincerely try to implement the
   technology. There would always be a risk that the FPS intentionally tries to discredit the
   technology (POS devices, connectivity etc.) by deliberately not following the protocols specified.
   In such a case, if portability is not offered, an impression would be created that the beneficiaries
   do not get service because of technology. No technological solution can be implemented
   sustainably if it creates or is seen to be creating more inconvenience to the genuine beneficiaries.
   To mitigate this risk, FPS automation should offer portability. If technology is not working at
   one FPS due to any reason, beneficiary can go to a near by FPS where it is working. The FPS,
   where the system does not work, shall loose business making the FPS sincerely try to run the
   system properly.

2. FPS automation without portability of FPS, creates more inconvenience to the genuine
   beneficiary
   In the cases of FPS automation without offering portability, it creates more inconvenience to 90
   % genuine beneficiaries to check 10% diversion. Percentages may vary from State to State. The
   beneficiary (who has been getting her ration earlier also) does not find any difference except
   more inconvenience as she has been getting same entitlements at the same FPS earlier also.
   Without FPS automation, a beneficiary goes back empty handed only in two cases. One is 'FPS
   is closed' or second is 'stocks are not available'. But, when FPS automation is done without
   offering portability, it adds three more cases that the beneficiary does not get her entitlements.
   FPS is open, stocks are available but 'POS is dysfunctional' or 'no electricity for long hours
   and hence POS could not be charged' or 'the person who operates POS is not available'.

3. Aadhaar based PDS – Some Cocerns
   UIDAI concept paper proposes that a mobile like device at FPS with biometric authentication
   from AADHAAR server is sufficient to issue ration to a beneficiary. According to the concept
   paper, smart card is not essential. Technically speaking a card is not required. But, Smart Card
   with or without Aadhaar authentication is better because of the following points.
           There will be some social problems if card is eliminated and ration is issued to any of the
           family members of the beneficiary. In many families, we find some spoiled children or
           male adults addicted to drinking. Without producing any card, if ration is issued only on
           finger print authentication these people get the ration issued and use it for their private
           needs like alcohol etc. It acts against food security envisioned by the Government
           through PDS. Hence a physical card is a must. The card will be in the custody of a
           responsible person of the family, generally woman family head (as it is now with the
           paper ration card). Presence of a card and authorized finger print should allow drawing


                                                                                                          29
PDS commodities from any FPS. Card should be mandatory, finger print authentication
           may be optional.
           Aadhaar based biometric authentication is fully online. It is true that connectivity in the
           country is good and it is improving rapidly. But it is also a fact that connectivity at one
           place is not cent per cent reliable and there are some time intervals where connectivity
           would not be available at a place. If the technology is fully online beneficiaries can not
           get their entitlements in these time periods. To continue business in these short intervals
           of connectivity problems, we should have some offline system where transactions are
           temporarily stored in a smart card and later uploaded in the Server whenever connectivity
           is not available.
           There are a percentage of people (old & single, handicapped, sick etc.) who can not come
           to FPS to take their ration, but request people from neighborhood (who may not be same
           persons ever month) to bring their ration. When biometric authentication is the only
           authentication, either it should either be waived off or the beneficiaries should be denied
           ration. If a Smart card/Magnetic card like instrument is available they can be waived of
           biometric authentication and served with Smart Card/Magnetic card authentication.
           If FPS automation is wholly dependent on Aadhaar authentication, one should wait for
           the saturation of Aadhaar generation in an area, which is very time consuming. Hence,
           FPS automation should start with Smart Card authentication and should scale up to
           Aadhaar based bio-metric authentication whenever, wherever and to whoever Aadhaar is
           available.

4   Biometric authentication may not be necessary in PDS

    Is biometric authentication really required in PDS, to transfer a few hundred rupees subsidy per
    month to a poor family? Looking at the large scale diversion taking place in PDS, some
    mechanical authentication is indeed required to check proxy issues. That can well be done
    quickly with some kind of 'What you have authentication' (Smart Cards/ Magnetic Cards). Yes,
    in some cases like cards are forcibly kept with FPS/ Sarpanch or in case of lost/stolen cards
    biometric authentication only check proxy issues. But, to check that small percentage of
    diversion, do we need to trouble majority of genuine beneficiaries? With the same amount of risk
    of fraud, we are using credit cards for transacting thousands of rupees. Banks used to operate
    teller counters to honor less than Rs 10000 withdrawals even without comparing the signature,
    for offering quick service to the genuine customer, even at the risk of a small fraction of
    fraudulent cases. That is because of the reason that banks value customer's convenience more
    than the associated risk. Unfortunately, we in Government do not consider the PDS beneficiaries
    as customers of our service. We try to control them rather than empower them. Aadhaar seeding
    in the beneficiary database itself shall remove all fake/duplicate ration cards. The rest of the
    cases of steeling the cards, mortgage of cards can be addressed in other ways. A second thought
    is required before we mandate biometric authentication for PDS delivery.




                                                                                                         30
Status of COREPDS as on 31st August 2012 (Reported Month – August 2012)

1      Area Covered                                                      Raipur City

2      No. of FPSs under COREPDS                                         151

3      No. of Beneficiaries Covered                                      1.7 lakh

4      No. of Total transactions taken place so far

5      No. of Beneficiaries issued Ration through COREPDS in the
       reported month
6      Highest no. of transactions in a day

7      % of Beneficiaries used Portability in the reported month

8      % of BPL Beneficiaries taken their ration in the reported month

9      % of APL Beneficiaries taken their ration in the reported month

10     % of Beneficiaries taken Kerosene

11     % of FPSs that have lost more than 25% business to other FPSs

12     Average no. of trips made by a Beneficiary




                                                                                       31
Annex I - Comparison of COREPDS in Chhattisgarh with other Models
COREPDS in Chhattisgarh             Haryana    Model     of   FPS Gujarat    Model         of    FPS Aadhaar    Model          of   FPS
                                    Automation                    Automation                         Automation

Authentication at the time of Service Delivery

Smart card based authentication     Smart card and biometric Online biometric authentication Online biometric authentication
for BPL (Including State BPL that   authentication - With the facility without Smart card.   after de duplication, with no smart
is 70% of Ration card holders)      to    waive      off    biometric                        card.
and OTP based authentication for    authentication to the desired
APL, No biometric authentication    beneficiary.
is planned to start with. But
system is ready to use biometric
authentication using Aadhaar
Infrastructure as well as RSBY
biometrics whenever they are
available, without disturbing the
entire system.

1. Check on Diversion
 It can check 90% of diversion It can check up to 95% of Same as Two.                                    It can check 100% of diversion
 immediately.                  diversion (As it cannot eliminate                                         once implemented.
                               duplicate and fake ration cards, it
                               can not be 100%)

2.   Portability of FPS
                                    Not Offered – Beneficiary is     Portability can be offered but it
                                    linked to FPS at one time. She   will be difficult to check the
             Offered.               can change her FPS on prior      genuineness of the printed food                Offered.
                                    request.                         coupons at an FPS other than the
                                                                     FPS attached with a card.

3.   Improvement in service delivery at FPS



                                                                                                         32
In this model beneficiary can go      This model doesn‟t provide any The         scope       for service There is a clear scope for
to any FPS where she gets better      reason for improvement in improvement is dependent on how improvement in service delivery
service. The fear of losing           service delivery. The quality of portability is offered.           because of portability.
customers improves service at         service is dependent on external
FPS. Good performers are              monitoring.
incentivized and bad performers
are penalized by the system
automatically. There is a clear
scope for improvement in service
delivery because of portability.

4. Inconvenience to genuine beneficiary due to automation
 With small added inconvenience Genuine beneficiary who has              Genuine beneficiary is now to Same as one, Beneficiary is
 for forcing genuine beneficiary been getting her entitlements at        make two trips, one to e-gram empowered.
 for smart card authentication, she the FPS earlier also, sees this      centre for biometric authentication
 has now been offered the right to smart card and biometric              and one to FPS for getting PDS
 choose an FPS. Hence smart card authentication         as       added   commodities.
 authentication   is     seen    as inconvenience, which is not
 empowerment        rather     than offering any additional facility.
 inconvenience because of the new
 right to choose.

5. Scalability
 COREPDS is easily scalable as it     This model cannot start without Same as Two.                    This model can start only when an
 does not wait for biometric          biometrics of beneficiaries and                                 area is saturated or near saturation
 collection adding a few lakh         her family members. Biometric                                   with Aadhaar generation, which is
 beneficiaries and few thousand       collection is time consuming                                    also time consuming and hence
 FPSs may be a matter of 3 to 6       activity and hence scalability is                               scalability is slow.
 months, if funds are available. At   slow.
 the same time COREPDS can use
 biometric authentication wherever
 Aadhaar is available or RSBY
 card is available.



                                                                                                     33
6. Poor connectivity or Temporary connectivity failure
 COREPDS can continue business It can continue business as the It cannot continue business, may Has to be fully online therefore it
 in offline mode also.          model operates only in offline work in Gujarat like states where cannot continue business and
                                mode.                          connectivity is relatively reliable. hence genuine beneficiary is
                                                                                                    denied her entitlements because of
                                                                                                    technology for some time at least.



7. Biometric Waiver
By default there is no biometric Smart ration card has provision to   Biometric authentication is only Same as Three.
authentication and the same can waive           off      biometric    authentication available in this
be used where ever opted or found authentication.                     model. If it is to be waived off
necessary. Just by checking a flag                                    service should be given without
at server biometric authentication                                    any authentication.
can be waived off.

8. Sustainability
Sustainability of FPS automation     Sustainability of this model is Sustainable as there no technology Same as One.
is threatened by a major risk that   entirely dependent on the external at FPS.
it is against the interest of some   pressure     created    by     the
FPSs who are supposed to run the     administration.
system. COREPDS mitigates this
risk by allowing beneficiary to go
to any FPS in case of technology
is not working at one FPS.

Positive in 7 items                  Positive in 3 items                     Positive in 4 items       Positive in 5 items



     Positive ***




                                                                                                      34
Annex II - Problems in PDS and which technology can solve them

   A – Supply Chain Computerisation                      D -- COREPDS without Bio-auth
   B -- AADHAAR based beneficiary database E – COREPDS with Bio-auth
   C – Beneficiary Database without AADHAAR                           P – Partially addresses the problem
Problems with beneficiary database                                  A       B        C      D        E
1     Inclusion errors – Duplicate ration cards                              √        P
2     Inclusion errors – Fake ration cards                                   √
3     Inclusion errors - Cards with ineligible families
4     Exclusion errors – Eligible families are not given cards               P
5     Lack of transparency in the beneficiary database                       √        √
Problems faced by beneficiary at FPS                                A       B         C D            E
6     FPS not opened when the beneficiary wants to take                                      √       √
7     Declares „no stock‟ even when the FPS has stocks                                       √       √
8     Salesperson misbehaves with the beneficiary                                            √       √
9     Under weighs the commodity deliberately                                                √       √
10    Takes a few rupees extra than chargeable                                               √       √
11    Denys issue of commodities to beneficiary and claims that                              √       √
      the beneficiary has been issued in FPS records
12    Quality of commodities deteriated at FPS intentionally by                              √       √
      FPS or due to negligence
13    FPS keeps card of a beneficiary without beneficiary‟s                                          √
      knowledge and diverts the commodities
Problems introduced at Warehouse or distribution centre             A        B        C D            E
14    Diversion/recycling of trucks supposed to go to FPS           P                        √       √
15    Diversion while inter-warehouse movement                      √
16    Delayed lifting                                               √
17    Quality of commodities spoiled due to bad storage or due                               P       P
      to not following FIFO
18    Inefficient inventory management at warehouses                √
19    Poor quality of commodities accepted at warehouse                                      P       P
20    Lack of transparency                                          √
21    Favouring some FPSs with excess allocation leading to √                                √       √
      diversion
Problems introduced at the state department of food                 A        B        C D            E
22    Delayed release of allocation and its communication to        √                        √       √
      the warehouses and other stake holders
23    Inefficient monitoring due to lack of real time data          √                        P       P
24    Lack of accountability - As PDS is a multi departmental       √
      activity it is difficult to fix the responsibility


                                                                                                            35
National Informatics Centre (NIC) of the Department
of Information Technology is providing network
backbone and e-Governance support to Central
Government,          State      Governments,         UT
Administrations, Districts and other Government
bodies. It offers a wide range of IT services including
Nationwide        Communication        Network       for
decentralised planning, improvement in Government
services and wider transparency of national and local
Governments. NIC assists in implementing
Information Technology Projects, in close
collaboration with Central and State Governments, in
the areas of (a) Centrally sponsored schemes and
Central sector schemes, (b) State sector and State
sponsored projects, and (c) District Administration
sponsored projects. NIC endeavors to ensure that the
latest technology in all areas of ICT is available to its
users.

NIC, Chhattisgarh State Centre is the ICT partner in
the development and implementation of this project.
NIC and Government of Chhattisgarh are ready
to share their experience and technology to any
other states in implementing similar system for
public distribution. Duplication and re-invention
are the two common extravagancies in the current
ICT scenario. One can avoid these two by horizontal
transfer of technology and experience from one place
where an ICT project is successfully implemented to
other parts of the country. NIC, being central
government organization with its offices at all states
and union territories, has ability to transfer the
technology and experience through out the country
with no much effort



Contact for further details

Mr. M.K.Mishra SIO. NIC Chhattisgarh

sio-cg@nic.in              07714080238



Mr. A.K.Somasekhar NIC, Chhattisgarh

som@nic.in                   07714080242
COREPDS
                        Vision Statement
“ We deliver Government subsidies to poor, with corporate efficiency
     and social service organizations’ empathy towards poor ”

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Corepdsbookforupload

  • 2. Advisory Panel: Mr. Vikas Sheel Secretary (Food), Govt. of Chhattisgarh Mr. M.K Mishra SIO (NIC), Chhattisgarh Mr. Rajeev Jaiswal Joint Director, Directorate of Food Mr. G.S.Sikarwar OSD (Food) Mr. C.M.Chandrakar Manager, CGSCSC Editor: A.K.Somasekhar, Scientist National Informatics Centre, CGSC Associates: Y.V.Shreenivas Rao, Scientist National Informatics Centre, CGSC Manish Kochar, Scientist National Informatics Centre, CGSC Manuscript Preparation: M.Muralidhar Publisher: Department of Food, Civil Supplies and Consumer Protection
  • 3. With Best Complements From Dr. Raman Singh Hon‟ble Chief Minister of Chhattisgarh Mr. Punnulal Mohle Hon‟ble Minister Food, Civil Supplies & Consumer Protection Mr. Leela Ram Bhojwani Chairman, Chhattisgarh State Civil Supplies Corporation
  • 4. Index Sl.No Content Page 1 COREPDS in Chhattisgarh 1 2 10 Reasons to change my FPS 5 4 Journey of PDS Computerization in Chhattisgarh 9 5 COREPDS - Use cases 10 6 COREPDS Process Flow Chart 16 7 Hon’ble Minister’s poem on COREPDS 17 8 COREPDS - Performance Indicators 18 9 COREPDS – Monitoring Reports 19 10 COREPDS – Stake Holders 20 11 KMS for COREPDS 21 12 Risk Analysis and Mitigation Strategies 22 13 COREPDS – Costing 24 14 Business Continuity Plan (BCP) 25 15 Connectivity Survey of FPS’ in the State 26 16 COREPDS in Rural Areas 27 17 COREPDS Team 28 19 Status of COREPDS 31 18 Thoughts for Debate 29 20 Annex I – Comparision of COREPDS in Chhattisgarh with other Models 32 21 Annex II – Problems in PDS and which technology cab solve them 35
  • 5. COREPDS in Chhattisgarh Introduction Computerization of PDS Supply Chain Management was successfully implemented in Chhattisgarh in 2007-08. The system has been fully operational in the State since January 2008 and stocking of Public Distribution System (PDS) commodities in 10,883 Fair Price Shops (FPS) is being closely and effectively monitored since then. The implementation of computerized system has lead to increased transparency, accountability and significant reduction in diversion of stocks. The surveys done by “Right to Food” and Planning Commission have both revealed that 95% people in Chhattisgarh are getting full rations as per their entitlements. The initiative was awarded the “Prime Minister's Award for Excellence in Public Administration” for the year 2008 - 09; and the Honorable Supreme Court has also recommended replication of the “Chhattisgarh model of Computerization of PDS Supply Chain” in other States. The initiative did not include automation of FPS. COREPDS (FPS automation in Chhattisgarh) proved to be a game changer in PDS operations, revolutionizing PDS by empowering beneficiary with the right to choose an FPS. The convenience that technology has given to a bank account holder to withdraw money from any ATM, is being offered to a poor BPL beneficiary in COREPDS and enables her to pick up her rations from an FPS of her choice. COREPDS is operational in all 151 FPS‟ of Raipur city as on today (as on 01.07.2012) benefiting 1.5 lakh Ration Card holders. Motivators for the Initiative PDS in Chhattisgarh had been reformed with both ICT and NON IT interventions. Even though the PDS had improved in Chhattisgarh since 2008 due to the interventions, there were still the following two areas of concern that motivated the State to take up the initiative- 1. Beneficiary in general is getting her full entitlements, but faces following common problem(s) at FPS- FPS is not open when the beneficiary wants to take her rations, leading to additional trips. FPS declares 'no stock' even when the FPS has sufficient stocks, leading to additional trips. 4
  • 6. The sales person does not accord due respect to the beneficiary or sometimes misbehaves. Overcharging – The sales person charges more than what is chargeable. Deliberate under-weighment of the commodities by sales person. Beneficiary may need to spend at least half a day to take commodities because of long queues. The motivation behind the implementation of COREPDS is to solve the problems stated above. Given that these problems exist at the shop level and that their existence depends on the behavior and integrity of the shop sales person, technology alone cannot provide a solution to the problems. The problems can only be solved by empowering the beneficiary to go to any FPS of her choice by providing portability support. Whenever a beneficiary faces any of the above problems, she would be free to go to any other FPS where she gets better service. Fear of losing customers and the resulting competition among FPSs shall also eliminate the above problems and improve the services. COREPDS not only provides for capturing of real time transaction data at the FPS but also offers portability to the beneficiaries to address the above problems. 2. There were clear evidences of Proxy issuances (recording an issue to a beneficiary without actually issuing to the beneficiary) before the implementation of COREPDS, mostly in case of APL allocations and Kerosene, as demand for these items is comparatively less. Another motivation behind the initiative is to save cost to the Government by checking Proxy issues with the help of Smart Card / OTP authentication. COREPDS Objectives To improve Service Delivery Primary purpose of the initiative is to improve service delivery at FPS in terms of quality of the commodities, quantity of commodities and behavior of FPS sales person with beneficiaries. To reduce Diversion To check diversion of PDS commodities by checking proxy issues. Diversion in PDS Supply chain at any stage (while procuring, storage, at the time of movement from warehouse to FPS or at FPS) is possible only when proxy issues can be recorded at an FPS. COREPDS is targeted towards elimination of diversion by using “Online real time mechanical authentication”, at the time of service delivery, at the FPS. To empower beneficiary 4
  • 7. The objective of COREPDS is to empower the beneficiary with the facility to pick up her rations from an FPS of her choice. This in turn introduces competition among FPS‟, for a larger share of beneficiaries, leading to improved service delivery at the shop. As a result, the beneficiary is not solely dependent on monitoring done by the departmental officials. In fact the beneficiary, in COREPDS, becomes a partner of the government in the process of monitoring. To Weed out Bad FPS The past system of inspection of FPSs to identify bad FPS‟ for cancelling them has been proved to be ineffective as the inspections can attract corrupt practices and the inspectors can be managed with grafts. COREPDS is to create a system where bad performers shall automatically be weeded out as a result of competition. To Create Transparency The transaction data recorded at the shops would be put in public domain and hence COREPDS enables public scrutiny and social auditing of the FPS‟. The details of withdrawals are sent to Beneficiary through SMS, if mobile number is registered. Strategy Adapted In COREPDS, FPS‟ are equipped with a POS device with GPRS connectivity. Hon'ble Chief Minister of Chhattisgarh has named the POS device used in COREPDS as “AnnapoornaATM”, as it works like ATM for food grains (clarification: Food grains are given manually by FPS but authentication and record of transaction on server is done through this POS) Each BPL beneficiary is provided with a Smart Ration Card (SRC) and APL beneficiary has been registered with her mobile number. BPL beneficiary can take her rations (as per entitlement) at any FPS by producing her SRC. FPS sales person inserts the SRC in POS device. POS reads the ration card number and sends it to the server through GPRS to get her entitlement balances. FPS sales person enters the quantities to be issued to beneficiary and submits. Server updates the transaction and gives the success report. Thereafter a receipt is printed and the commodities are issued to the beneficiary. For the next transaction, the beneficiary can choose to go to another FPS as her food account balances are 4
  • 8. maintained on the server and on her smart card (SRC or RSBY card). The same portability has been offered to an APL beneficiary with the help of One Time Pin (OTP) authentication through her mobile phone. COREPDS is designed for biometric authentication of the beneficiary using either the Aadhaar infrastructure or Rashtriya Swasthya Beema Yojana (RSBY) biometrics. COREPDS shall work with the smart card issued by the Food department as well as with the RSBY smart card issued by the Health department just by linking the RSBY- URN and the Ration Card number. This not only leads to savings in precious time and money for the Government but also relieves the beneficiary from the burden of carrying multiple cards. Portability The problems that are faced by beneficiary at FPS were mainly due to linking of beneficiary with one FPS in the earlier system. FPS did not have fear of losing a beneficiary. COREPDS empowers beneficiary by offering a right to chose FPS of her liking. This system shall create competition between FPS‟ and thus improve service delivery. COREPDS enables good performers attract more and more customers and get more business where as bad performers lose their business. It is worth noted here COREPDS has created an internal mechanism where bad performers are automatically weeded out and good performers are incentivized. From 'Development as Freedom', p 27 "A person produces the same commodities in the same way and ends up with same income and buys the same goods, she may still have very good reason to prefer the scenario of free choice over that of submission to order" Amartya Sen (Winner of the noble prize in economics) Now beneficiaries can go to FPS of their choice. Currently, about 15 % beneficiaries are taking commodities from an FPS other than their attached FPS. 85 % beneficiaries have not changed their FPS. But they are taking their commodities now with their choice not by compulsion. As per the above quote of Dr. Amartya Sen in his book „Development as Freedom‟, people prefer situation where their choice is respected to the situations without their choice even though the same level service is available. 4
  • 9. Portability is provided in COREPDS not only for improving service but as a mitigation strategy for a major risk against sustainability of the project. The main objective of any kind of FPS automation is to check diversion of stocks at the FPS. That naturally acts against the interest of such FPS agencies which earn undue profits as a result of diversion. Hence, it is not wise to assume that FPS will sincerely try to implement COREPDS. There would always be a risk that the FPS intentionally tries to discredit the technology (POS devices, connectivity etc.) by deliberately not following the protocols of COREPDS. In such a case if portability is not offered, an impression would be created that the beneficiaries do not get service because of technology. No technological solution and be implemented sustainably if it creates or is seen to be creating more inconvenience to the genuine beneficiaries. To mitigate this risk, COREPDS offers portability. If technology is not working at one FPS due to any reason, beneficiary can go to a nearby FPS where it is working. The FPS, where the system does not work, shall loose business making the FPS sincerely try to run the system properly. 4
  • 10. 10 Reasons to change my FPS , 10 6 18 2 2 1 Currently 15% people are using portability option in COREPDS 5
  • 11. Authentication Current PDS in the State is based on the manual authentication of beneficiary at FPS by seeing her ration card and photo on it. This type of authentication does not provide proof of authentication and is all dependent on the integrity of FPS. Mechanical authentication provides evidence that the delivery is taken place with the knowledge of beneficiary. Hence, proxy withdrawals can be checked with the help of mechanical authentication. Mechanical authentication can be of the following three types. What You Know? : In this type of authentication the person has to share a secret word to authenticate her. The passwords to open our emails, etc come under this type of authentication. This type of authentication is not much useful in PDS for obvious reasons. Do you know the oldest password ever used? Yes we all know that it is “Kuljha Sim Sim” to open the treasure by the 40 thieves in the story „Ali Baba 40 Thieves‟ What You Have? : In this type of authentication, person is authenticated by something which he/ she is processing. Credit cards, smart cards, etc come under this type of authentication. If one can successfully produce a particular smart card or credit card, one is authenticated and believed to be the genuine person. OTP sent to a mobile number does also come under this type of authentication as it proves the person shared the OTP is processing the registered mobile with her. COREPDS uses this type of authentication currently and scalable to bio-metric authentication (what you are) when the State is ready with Aadhaar or RSBY. What You Are? : This authentication is based on some biometrics of the person like face, finger prints, IRIS, voice or any such type. The face & voice are widely used biometrics by human beings to authenticate a person. IRIS and finger prints are suitable biometrics for mechanical biometric authentication. As IRIS scanners are costlier, finger print biometric authentication is being widely used or being planned to use in different applications. The below table shows the comparison of diversion control in case of smart card authentication (what you have) and bio-metric authentication (what you are?). Diversion due to Smart Card Bio-metric 1 Beneficiary has smart card with her, but she Can check Can check has either not demanded or she has been denied. Without beneficiary‟s knowledge, issue has been recorded Toll Free number to lodge complaints on Food Department is 1800-233-3663 6
  • 12. 2 Duplicate cards Cannot Cannot check as de- check duplication has not been based on biometrics 3 Fake cards Cannot Cannot check as fake check cards shall be enrolled with some person 4 Smart card is forcibly taken away by FPS or Cannot Can check as bio-metric mortgaged by beneficiary check authentication is not possible Except in the case 4, bio-metric authentication (without de-duplication) is equal to Smart card authentication. And case 4 is a very small percentage, may be less than 0.1%. COREPDS, allowing 0.1% diversion, shall start FPS automation quickly and scale up to bio- metric authentication using Aadhaar infrastructure or RSBY bio-metrics, whenever they are ready. Within the time biometrics are collected, Smart card authentication can return the investment many times, due to the possible diversion control. Finger print authentication may be a foolproof authentication method but it may sometimes create inconvenience to genuine beneficiaries. To address the issue, department has decided to add the following features in the system, when bio-metric authentication shall be introduced. Provision to waive off biometric authentication Finger print authentication mandates one of the members of the family will come to an FPS, for taking PDS commodities. It is difficult for some beneficiaries to come to FPS because of their age, ill health or disability for whom there should be some method of waiving off biometric authentication. COREPDS allows waiving off biometric authentication by checking a flag on the Server, on the recommendation of the District administration. Introduction of Friend families for biometric authentication The general habit of poor families is to send one person to collect PDS commodities of 3 or 4 families to save time and daily wage. But this is not possible after introduction of biometric authentication of family members for issue of PDS commodities. To allow this, COREPDS permits to add two friend families similar to third parties in the net banking. Once 'friend family' is added following a process, the friend family member can get the other beneficiaries‟ PDS commodities issued using the actual beneficiary‟s smart card and her own biometrics. Technology may not check corruption but transparency can 7
  • 13. Allow any other beneficiaries bio-metric authorization in case „false rejection‟ In the paper „Role of Biometric Technology in Aadhaar Authentication‟ released by UIDAI on its official web site, it is mentioned that Finger Print Rejection Rate (FRR) will be about 6.5 % using single attempt of resident‟s best finger and can be reduced to 1 % in the case of two best fingers, three attempts. That means, in the best scenario also, one genuine beneficiary out of every 100 beneficiaries shall be denied her entitlements because of technology, if finger print authentication is made compulsory for service delivery. That results in about 50,000 unhappy families in the State, every month, cursing the Government and the technology. In the normal case it will be 3.25 Lakh unhappy families. COREPDS addresses this issue by providing a feature to deliver PDS commodities to a beneficiary whose finger print could not be authenticated, but authorized by another beneficiary with her finger print and smart card. This is to serve the genuine beneficiary, even at the risk a few proxy issues. But, they can easily be found and verified if such cases are coming from one FPS unduly high or being authorized by only one beneficiary in every case. Technology can increase transparency to manifold 8
  • 14. Journey of PDS Computerization in Chhattisgarh st Feb 1 2007 Ration card digitization started st Aug 1 2007 Ration card distribution started st Nov 1 2007 VSAT Network established th Dec 10 2007 Automated allotment started st Jan 21 2008 Honorable Chief Minister inaugurated Call Centre & SMS alerts st Feb 1 2008 PDS supply chain computerization fully operational Mar 25th 2008 National workshop organized in Raipur on PDS reforms e - India 2008 Award received by the department as „Best ICT enabled Jul 31st 2008 Department of the Year‟ Project received Manthan South Asia Award for „Best e Content for Oct 18th 2008 Development‟ Department received CSI – Nihilent Award as „Best e- Governed Dec 18th 2008 Department‟ The Project bagged Gold medal in National e – Governance Awards Jan 12th 2009 2009 for „Excellence in Government Process Re-Engineering‟ Honorable Cabinet Secretary declared the Chhattisgarh PDS Mar 24th 2009 Computerization as „Best Practice‟ Jul 7th 2009 PC Quest recognized the project as the „Best ICT Implementation‟ st Aug 1 2009 Food Inspector Module launched reforming Fair Price Shop Inspection PDS reforms have been shared with the SAARC Countries in the Mar 1st 2010 SAARC Conference Prime Minister Award for „Excellence in Public Administration‟ Apr 21st 2010 conferred to the team involved in PDS Computerization Aug 2nd 2010 COREPDS concept paper approved by the Department Apr 1st 2011 Budget provision made for COREPDS in Raipur city Honorable Supreme court ordered to implement Chhattisgarh model of Sep 11th 2011 PDS Supply Chain Computerization in all the States. Nov 1st 2011 Pilot implementation of COREPDS in one Fair Price Shop st Jan 1 2012 Pilot run of Kerosene Computerization started Mar 20th 2012 Honorable Chief Minister formally inaugurated COREPDS st Jul 1 2012 COREPDS fully operational in all 151 FPSs of Raipur city st Nov 1 2012 COREPDS will be rolled out in Rajnandgaon and Durg cities COREPDS will be rolled out to all corporations of the city and one full Mar 31st 2013 district using RSBY card as ration card Mar 31st 2015 Roll out of COREPDS throughout the state Improvement Continues… Success is a journey not a destination 10
  • 15. COREPDS - USECASES Use Case – 1 : Issue PDS Commodities with SRC This is the default method of issuing PDS commodities in COREPDS. SRC is inserted in the POS device. POS authenticates SRC and sends ration card details to server to get food A/C balances. When balances are displayed on the screen, quantities to be issued are entered and submitted to the server. Server updates the transaction and success report is sent. Receipt is printed and given to the beneficiary along with PDS commodities. The detailed flow chart is given below. Success is a journey not a destination 10
  • 16. Use Case – 2 : Issue PDS Commodities without SRC There will always be a situation where a small percentage of genuine beneficiaries do not have SRCs because either they could not take in the distribution camps or they have lost Smart Ration card and have not received duplicate. This use case is to serve these genuine beneficiaries even with the risk of a few proxy issues. These beneficiaries shall not get the advantage of portability, but can take commodities from their FPS. FPS shall enter the Ration card number and quantities to be issued and records the transaction in the server. The detailed flow chart is given below. 11
  • 17. Use Case – 3 : Issue PDS Commodities with OTP Authentication APL Beneficiaries in COREPDS have not been given smart ration cards, but registered with their mobile numbers. These beneficiaries also can go to any FPS with their registered mobile and claim their entitlements. FPS enters their ration card number and submits to the server. Server sends OTP to the registered mobile number and food a/c balances to the POS device. Beneficiaries shares OTP with FPS which will be entered in POS device, along with quantities to be issued. Server authenticates OTP and sends success report for further issue of PDS commodities to the beneficiary. The detailed flow chart is given below. 12
  • 18. Use Case – 4 : Issue PDS Commodities with SRC, in Offline mode It is true that the connectivity is good in India and increasing rapidly. But it is also a fact that connectivity at one place is not reliable. This use case is to continue business in case of temporary connectivity problems at FPS. The transaction is completed offline and stored in the FPS‟s Smart card as well as Beneficiary‟s SRC. As soon as the connectivity is available the transaction shall be updated in the server. This use case allows only a limited number of transactions to force FPS uploads the transactions periodically. 13
  • 19. Use Case – 5 : Issue PDS Commodities with RSBY Smart Card Government of Chhattisgarh has decided to universalize RSBY throughout Chhattisgarh. That means every family in the State shall get one RSBY smart card. Hence department has decided to use RSBY cards as ration cards in future, without issuing separate smart cards for PDS. This will be the first successful experiment in the country that provides for synthesis between the efforts of two departments of the government to provide services to common beneficiaries through the same instrument. RSBY cards can also be used for offline biometric authentication before issuing PDS commodities. The detailed flow chart is given below. 14
  • 20. Use Case - 6 : Receipt of PDS Commodities This use case is to record receipt of PDS commodities from Chhattisgarh State Civil Supplies Corporation or from Kerosene Dealer. Use Case - 7 : Cancel last Transaction This is to cancel a transaction in case the figures are entered wrongly or commodities could not be given to the beneficiary after successful transaction. Use Case - 8 : Record Storage loss There will be cases where some portion of commodities at FPS are spoiled or stolen. Whoever may be at fault, the commodities cannot be issued to the beneficiaries and server should show that there are no issuable stocks at FPS. This use case is to record that kind of storage loss. The reason of the loss shall be enquired and necessary action shall be taken to fix the responsibility for storage loss. Use Case -9 : Reports Reports: Daily Transactions Report. FPS‟s Stock Related Report. Beneficiary‟s Balance Report. Beneficiary Mini Statement. Daily Detailed Transaction. 15
  • 22. Hon’ble Minister’s poem said at the time of inaguration 17
  • 23. Performance Indicators for COREPDS Measurement of outcome is required for assessing the progress. Hence indicators should be created to measure impact of the project in the direction of envisioned objectives. The performance indicators should preferably be objective in nature. The following performance indicators are being used for monitoring COREPDS in Chhattisgarh. 1. Reduction in Fake Issues Change in percentage of sale of commodities at FPS, when compared to the average of 6 months sales prior to COREPDS implementation shall be calculated which can be used to find out the actual savings due to implementation of COREPDS. (+ve indicator) 2. Measurement of Portability The project envisions that the portability is the empowerment of beneficiary. It is required to measure how many people are using the empowerment and the no. of FPSs losing their business due to this portability. The following indexes will be calculated to find out the impact of Portability. Churning Effect The % of beneficiaries taken commodities from other than attached FPSs in the total beneficiaries taken commodities in that month will be calculated. (+ve indicator) Weeding Out Bad FPSs: % of FPSs that have lost 25% of attached beneficiaries in total number of FPS in COREPDS shall be measured. When some FPSs lose their business due to this portability then only we can conclude that beneficiaries are getting better service and bad performers are being punished. (+ve indicator) 3. Measurement of improvement in service delivery For objective measurement of service delivery improvement the following indicator shall be used. % of people getting all commodities at one time: It is an observation that beneficiaries have to visit multiple times to get different commodities in the present system of PDS. It is an obvious improvement in service delivery if beneficiary can get all the commodities (except Kerosene) at one time, saving in multiple trips and associated cost and time. Kerosene is neither sold nor preferred to be bought along with food grain commodities because of its smell. (+ve indicator) 4. Annual Customer Satisfaction Survey An Annual survey will be conducted to take feedback from at least 1% of beneficiaries in COREPDS and the customer satisfaction indicator will be calculated. Measurement is important for monitoring 18
  • 24. COREPDS – Monitoring Reports URL: http://cg.nic.in/pdsonline/corepds Analysis and reporting is very important for effective monitoring of the system. The above URL provides reports for the sake of transparency, for monitoring of PDS operations, for knowing technology performance and the reports that are useful for FPS inspection. Reports for Transparency: Reports for monitoring of PDS operations: Beneficiary wise daily sale report in an List of FPSs that have reached minimum FPS level of stocks The stock position of different FPS wise monthly receipt and issue report commodities at each FPS FPS wise % of beneficiaries taken PDS Beneficiary‟s Food account balances commodities in the selected month report FPS performance report Family member details of PDS Reports of complaints by FPS Reports on technology performance: Reports for FPS inspection: Report of server down time Stock position of FPS Report of errors occurred at POS Report of Beneficiaries served at one FPS Report of Beneficiaries taken FPS performance report commodities by different means Consolidated report of receipt and issue of a FPS wise report of offline versus online FPS transactions A rule which is not monitored, is not followed 19
  • 25. COREPDS – Stake Holders Stake Holder – Department of Food Responsibilities: Performance Indicators: Number of FPS‟ sponsored Policy making Number of Inspections taken Introduction of good performers % of Smart cards distributed in total cards Smart card Distribution created FPS Inspection % of signed FPS declarations uploaded (monthly) Stake Holder – Chhattisgarh State Civil Supplies Corporation Responsibilities: Performance Indicators: Number of FPS‟ - Days with zero stocks of Delivery of PDS commodities to FPS any commodity (-ve Indicator) Operation of mobile FPS Number of Beneficiaries benefitted through mobile FPS‟ Stake Holder – National Informatics Centre, Chhattisgarh Responsibilities: Performance Indicators: Server Up time Percentage – 95% of server Providing technology solutions up time is SLA COREPDS technology maintenance % of offline transactions in the total Capacity building transactions (-ve Indicator) Addressing day to day technical Number of Hours of training problems Number of FPS visits Stake Holder – Fair Price Shop Responsibilities: Performance Indicators: To sell PDS commodities to any valid The % of net addition of beneficiaries over PDS beneficiary of COREPDS the total beneficiaries attached to that FPS ensuring dignity and convenience of who received PDS commodities from any the beneficiary FPS To submit signed declaration in time To deposit money with CGSCSC in time Stake Holder – Beneficiary Responsibilities: Performance Indicators: Smiling face of beneficiary is the ultimate To keep watch of operations of PDS +ve performance indicator of the system Beneficiary performance shall not be monitored 20
  • 26. KMS for COREPDS What is KMS? KMS stands for Key Management System which is an essential component of any Smart Card based eco system. Smart Cards are vulnerable to duplication, cloning and fake creation without a proper KMS in place. KMS shall ensure creation of all stake holders' Smart Cards with certain secrete keys inserted, for verification of the cards, while use. In COREPDS, Beneficiary's Smart Ration Card (SRC) and FPS Smart Card mutually authenticates each other, at the time of service delivery at FPS, to ensure the SRC is genuine not a fake or clone. Who has developed? KMS for any Smart Card based Government projects should preferably created by a Government organisation as the Government organisations' accountability towards Government is more, when compared to any other private organisation. KMS for COREPDS has been created by Smart Card Division, NICHQ, under the able guidance of Sri. S.K.Sinha Sr. Technical Director. KMS Infrastructure KMS infrastructure has been created at Directorate of Food as per the guidelines laid by NICHQ under the strict supervision of the team from Smart Card division, NIC HQ led by Mr. Ranjeet, PSA, NICHQ. KMS infrastructure includes One Server, One client, Laser Printer, Smart Card Printer, 2 Smart Card Readers, 1 Treasure Chest , KMS software given by NICHQ. SK and 4 other officers have been nominated by the department of Food. RSBY Cards as Smart Ration Cards As mentioned earlier, COREPDS is designed to use RSBY cards as Smart Ration Cards to avoid duplication of issuance of Smart Cards to the same target family. NICHQ is taking necessary action to ensure the RSBY cards are authenticated by FPS Smart Cards at FPS. 64 K RSBY cards under Mukhyamantri Rastriya Bima Yojna are being created using the existing ration card database in the State. Thus, linkage between RSBY URN and ration card number is automatically created. Ration card details and necessary keys are written on the card while creating RSBY card at the distribution camps. Thus, these cards can directly be used as ration cards. Actual use will start from Nov 1st 2012. 21
  • 27. Risk Analysis and Mitigation Strategies The successful implementation and sustainability of any eGovernance project mainly depends on the strength and suitability of mitigation strategies adapted by the department against various risks and challenges expected. COREPDS is vulnerable to 6 risks and 2 challenges, whose details are given below. Risk 1 Implementation of CORE PDS acts against the interest of many FPS‟ Agencies. It is not wise to assume that FPS will sincerely try to implement COREPDS. Some FPS‟ may try to see technology fails and genuine beneficiaries do not get their ration and technology be blamed for that. Mitigation Strategy Portability is the mitigation strategy. When one FPS says that the POS is not working, beneficiary can go to a near by FPS. FPS that cannot run COREPDS loses its business to other FPS‟ Risk 2 In the initial days, all FPSs in an area can form a nexus and see that POS‟ do not work Mitigation Strategy CGSCSC operates mobile FPS‟ carrying PDS Commodities and POS devices. Whenever a report is received that many FPS‟ are not working in one area, these Mobile FPS will be sent to that area. They serve the beneficiaries in front of the FPSs. Thus, FPS‟ who do not run CORE PDS shall lose their business Risk 3 Competition does not help if everyone is bad. FPS‟ may intentionally do not improve their service to prove that COREPDS is a failure and could not meet objective of improvement in service delivery Mitigation Strategy Guaranteed good performers are being introduced with the help of NGOs, CSR etc to set a bench mark for service level and thus ensure the FPS‟ should meet that benchmark to remain in business. Risk 4 Distribution of smart cards could not be completed. A few people have lost their Smart cards and it takes a few days to re-issue a duplicate card. As a result, a few genuine beneficiaries do not have smart cards. Mitigation Strategy Allow issue with FPS card when Beneficiary Smart card is not available from the attached FPS No risk - No gain 22
  • 28. Risk 5 Unreliable connectivity. Online transactions are not possible for a few hours. Mitigation Strategy COREPDS by design is an online system. But it allows a limited offline issues also in case of connectivity failure. Risk 6 Too much dependency on SI Mitigation Strategy  NIC is developing all web services required  1st version of POS application has been developed by SI. SI handovered the source code to NIC  NIC has sufficient skill set for maintenance of POS software Challenge 1 Maintenance of POS devices. Continuation of business in case of POS failure. Mitigation Strategy Sufficient buffer stock of POS devices for immediate replacement in case POS failure. Challenge 2  To train 151 FPS sales men  To create necessary will to change  To create necessary change  To create necessary awareness among beneficiaries Mitigation Strategy  Video training material with HCM‟s message, Hon‟ble Minister‟s message and instructions to operate POS device  Public awareness through pamphlets and electronic media 4G Identity Solutions is the System Integrator for the implementation of COREPDS in Raipur city. The SI has been selected following an open tender process, which include technical evaluation and financial evaluation with strict prequalification criteria. 4G Identity Solutions could successfully complete the work within the time frame. 23
  • 29. COREPDS - COSTING Phase I Component Number Cost Rs Lakh Smart Cards Implementation of COREPDS in 151 POS Devices FPS of Raipur city. Formally Software & Hardware inaugurated by Hon'ble Chief Minister Site Preparation etc of Chhattisgarh on March, 20th 2012 DPMU Total Cost Phase II Component Cost Rs Lakh Rollout of COREPDS in 108 FPS of Smart Cards Durg and Rajnandgaon cities. POS Devices Expected to be completed by October, Software & Hardware 31st 2012 Site Preparation etc DPMUs Total Cost Phase III Component Cost Rs Lakh Rollout of COREPDS in remaining Smart Cards 0 520 FPS of all the reamaining POS Devices corporations of the State (Bhilai, Software & Hardware Bilaspur, Korba, Ambikapur, Site Preparation etc Chirimiri, Jagdalpur, ) with RSBY DPMUs cards. Expected to be completed by Total Cost March, 31st 2013 Phase IV Component Cost Rs Lakh Rollout of COREPDS thought the Smart Cards State leaving a few FPS where it is POS Devices not feasible due to left-wing Software & Hardware extremism or infrastructure issues. Site Preparation etc Expected to be completed by March, DPMUs 31st 2015 Total Cost Maximum transactions registered in one day in COREPDS are 12,870 on 7th Aug 2012 24
  • 30. Business Continuity Plan (BCP) One design constraint of COREPDS is 'Genuine beneficiary should never be denied her entitlements due to technical or operational issues'. Keeping the above constraint in mind BCP has been formulated to continue issuing PDS commodities to genuine beneficiaries even at the cost of possibility of a few proxy issues. 1 Smart Ration Cards distribution is not They can take their ration from the attached complete due to operational issues. Some FPS without a SRC using FPS card only. They genuine beneficiaries do not have SRCs however do not get benefit of portability. with them. 2 Some genuine beneficiaries have lost their They can take their ration from the attached SRCs and have not yet received duplicate FPS without a SRC using FPS card only, till due to some operational delays. they get a duplicate. They do not get benefit of portability 3 Annapoorna-ATM is not working at one Beneficiaries can go to a near by FPS and take FPS their ration 4 FPS' in one area are not operating Mobile FPS' operated by CGSCSC shall go to Annapoorna-ATM due to some reasons that area and serve the beneficiaries 5 Connectivity is not available temporarily Beneficiaries can take their ration using offline or Server is down for some time issue mode of COREPDS 6 Server Crash Business continues with the mirror server 7 Bio-metric authentication of a genuine It has been decided to allow issue ration to the beneficiary failed due to some technical beneficiary with biometric authorization of or other problems. (COREPDS shall another genuine beneficiary known to FPS implement biometric authentication using Aadhaar infrastructure or RSBY biometrics) 8 Total failure of technology in an area for a Director, directorate of Food, is authorised to few days permit manual operations on the recommendation of district collector and the manual transactions are captured in the system through Food Inspector's module. Our Strategy – “No genuine beneficiary should be denyed her entitlements because of technical or operational Issues” 25
  • 31. Connectivity Survey of FPS' in the State The general perception is that there is no mobile connectivity in rural areas. It appears that the spread of availability of connectivity in rural areas is more than what we perceive it to be. COREPDS by design, is an online application with a provision for limited offline transactions, in case of connectivity failure. Hence, the status of connectivity in rural FPS is required to take a decision on the rollout of COREPDS in rural areas. A connectivity survey is being conducted to find out the status of availability of connectivity at all 10,880 FPS' in the State and at the same time to capture latitude & longitude of the FPS'. An application in J2ME has been developed and loaded in C5 Nokia mobiles. The surveyor has to take that mobile to FPS and run the application by entering the FPS code. The latitude & longitude are displayed on the mobile screen and at the same time application tries to connect the server and updates database with latitude & longitude, if connectivity is available. In that fashion we have completed survey of 7917 FPS out of 10880 and found that 7215 of FPS' have good connectivity (more than 90%). And everyone shall agree that mobile penetration is rapidly increasing and connectivity is spreading. We are sure that the connectivity at these remaining 10% FPS' will also be available by that time (2 years from today) we are ready to rollout COREPDS in that far flung areas. Location of FPS’ in Raipur city A typical transaction in COREPDS takes 50 seconds 26
  • 32. COREPDS in Rural Areas COREPDS offers portability for improvement in service delivery and mandates mechanical authentication for checking proxy issues. Portability of FPS in the first sight appears to be irrelevant in rural areas as even a beneficiary wants to change FPS, she has to travel more than 10 KMs to find the next nearest FPS. Greater insight tells us that COREPDS with portability option helps rural people in two ways. Portability proves to be very helpful for migrated labourers. Today, we do not find large scale migration of labour in Chhattisgarh. But, still there may be a few people shift their families‟ temporarily to a new work place. COREPDS offers them a great relief as they can take their ration in a place where they are, using SRC or OTP. In Chhattisgarh, we find so many small villages with 50 to 100 households. That means there will be 1 FPS for about 10 villages and it is generally 10 to 15 KMs away from the distant village. COREPDS facilitates to run mobile FPS to these small villages weekly once on market day. Mobile FPS serves the villages with ration at their door steps. Mobile FPS is nothing but a truck with PDS commodities and Annapoorna ATM. GPS that is being mandated in Annapoorna – ATM for rural areas shall give exact location where the transfer is taken place, which enables payment of additional transport charges for the delivery at the door steps of the beneficiary, if Government decides to do so. Two major issues to be addressed in the implementation of COREPDS in rural areas are connectivity and replenishing of PDS commodities. As discussed earlier, connectivity is available in 90% of FPS‟ and is growing at a rapid speed. Due to road conditions and distances, sending PDS commodities to a rural FPS takes at least 2 to 3 days. It is not as easy as sending to an urban FPS. If one FPS is out of stocks due to more other FPS beneficiaries take commodities from the FPS it will be slightly difficult to replenish the FPS at the earliest. But, it is also true that portability is less used in rural areas due to distances and necessity of sending large volumes of PDS commodities at short notice, will also be less. You are requested to be member of COREPDS, Chhattisgarh on facebook at www.facebook.com/COREPDS Chhattisgarh and in the mail group 27
  • 33. COREPDS team Mr. A.K.Somasekhar NIC Project Leader Manish Kochar Manish Backup Project Leader Development Team Devendra Kumar Lalita Verma Ashish Kumar Soni Amit Kumar Verma Sandeep Kumar Halder Muralidhar Kameshwer Rao Mahendra Sahu Mr. H.S.Tripathi, Mr. A.Maurya, NIC Mr. S.K. Agrawal, NIC NICSI Support NETWORK Support VC Support Acceptance Testing & Coordination Mr. Rajeev Jaiswal Shikarwar Chandrakar Implementation Support Food Controller DIO DM NAN Rathod AFO 28
  • 34. Thoughts for Debate 1. FPS automation without portability of FPS, is not sustainable The main objective of any kind of FPS automation is to check diversion of stocks at the FPS. That naturally acts against the interest of such FPS agencies which earn undue profits as a result of diversion. Hence, it is not wise to assume that FPS will sincerely try to implement the technology. There would always be a risk that the FPS intentionally tries to discredit the technology (POS devices, connectivity etc.) by deliberately not following the protocols specified. In such a case, if portability is not offered, an impression would be created that the beneficiaries do not get service because of technology. No technological solution can be implemented sustainably if it creates or is seen to be creating more inconvenience to the genuine beneficiaries. To mitigate this risk, FPS automation should offer portability. If technology is not working at one FPS due to any reason, beneficiary can go to a near by FPS where it is working. The FPS, where the system does not work, shall loose business making the FPS sincerely try to run the system properly. 2. FPS automation without portability of FPS, creates more inconvenience to the genuine beneficiary In the cases of FPS automation without offering portability, it creates more inconvenience to 90 % genuine beneficiaries to check 10% diversion. Percentages may vary from State to State. The beneficiary (who has been getting her ration earlier also) does not find any difference except more inconvenience as she has been getting same entitlements at the same FPS earlier also. Without FPS automation, a beneficiary goes back empty handed only in two cases. One is 'FPS is closed' or second is 'stocks are not available'. But, when FPS automation is done without offering portability, it adds three more cases that the beneficiary does not get her entitlements. FPS is open, stocks are available but 'POS is dysfunctional' or 'no electricity for long hours and hence POS could not be charged' or 'the person who operates POS is not available'. 3. Aadhaar based PDS – Some Cocerns UIDAI concept paper proposes that a mobile like device at FPS with biometric authentication from AADHAAR server is sufficient to issue ration to a beneficiary. According to the concept paper, smart card is not essential. Technically speaking a card is not required. But, Smart Card with or without Aadhaar authentication is better because of the following points. There will be some social problems if card is eliminated and ration is issued to any of the family members of the beneficiary. In many families, we find some spoiled children or male adults addicted to drinking. Without producing any card, if ration is issued only on finger print authentication these people get the ration issued and use it for their private needs like alcohol etc. It acts against food security envisioned by the Government through PDS. Hence a physical card is a must. The card will be in the custody of a responsible person of the family, generally woman family head (as it is now with the paper ration card). Presence of a card and authorized finger print should allow drawing 29
  • 35. PDS commodities from any FPS. Card should be mandatory, finger print authentication may be optional. Aadhaar based biometric authentication is fully online. It is true that connectivity in the country is good and it is improving rapidly. But it is also a fact that connectivity at one place is not cent per cent reliable and there are some time intervals where connectivity would not be available at a place. If the technology is fully online beneficiaries can not get their entitlements in these time periods. To continue business in these short intervals of connectivity problems, we should have some offline system where transactions are temporarily stored in a smart card and later uploaded in the Server whenever connectivity is not available. There are a percentage of people (old & single, handicapped, sick etc.) who can not come to FPS to take their ration, but request people from neighborhood (who may not be same persons ever month) to bring their ration. When biometric authentication is the only authentication, either it should either be waived off or the beneficiaries should be denied ration. If a Smart card/Magnetic card like instrument is available they can be waived of biometric authentication and served with Smart Card/Magnetic card authentication. If FPS automation is wholly dependent on Aadhaar authentication, one should wait for the saturation of Aadhaar generation in an area, which is very time consuming. Hence, FPS automation should start with Smart Card authentication and should scale up to Aadhaar based bio-metric authentication whenever, wherever and to whoever Aadhaar is available. 4 Biometric authentication may not be necessary in PDS Is biometric authentication really required in PDS, to transfer a few hundred rupees subsidy per month to a poor family? Looking at the large scale diversion taking place in PDS, some mechanical authentication is indeed required to check proxy issues. That can well be done quickly with some kind of 'What you have authentication' (Smart Cards/ Magnetic Cards). Yes, in some cases like cards are forcibly kept with FPS/ Sarpanch or in case of lost/stolen cards biometric authentication only check proxy issues. But, to check that small percentage of diversion, do we need to trouble majority of genuine beneficiaries? With the same amount of risk of fraud, we are using credit cards for transacting thousands of rupees. Banks used to operate teller counters to honor less than Rs 10000 withdrawals even without comparing the signature, for offering quick service to the genuine customer, even at the risk of a small fraction of fraudulent cases. That is because of the reason that banks value customer's convenience more than the associated risk. Unfortunately, we in Government do not consider the PDS beneficiaries as customers of our service. We try to control them rather than empower them. Aadhaar seeding in the beneficiary database itself shall remove all fake/duplicate ration cards. The rest of the cases of steeling the cards, mortgage of cards can be addressed in other ways. A second thought is required before we mandate biometric authentication for PDS delivery. 30
  • 36. Status of COREPDS as on 31st August 2012 (Reported Month – August 2012) 1 Area Covered Raipur City 2 No. of FPSs under COREPDS 151 3 No. of Beneficiaries Covered 1.7 lakh 4 No. of Total transactions taken place so far 5 No. of Beneficiaries issued Ration through COREPDS in the reported month 6 Highest no. of transactions in a day 7 % of Beneficiaries used Portability in the reported month 8 % of BPL Beneficiaries taken their ration in the reported month 9 % of APL Beneficiaries taken their ration in the reported month 10 % of Beneficiaries taken Kerosene 11 % of FPSs that have lost more than 25% business to other FPSs 12 Average no. of trips made by a Beneficiary 31
  • 37. Annex I - Comparison of COREPDS in Chhattisgarh with other Models COREPDS in Chhattisgarh Haryana Model of FPS Gujarat Model of FPS Aadhaar Model of FPS Automation Automation Automation Authentication at the time of Service Delivery Smart card based authentication Smart card and biometric Online biometric authentication Online biometric authentication for BPL (Including State BPL that authentication - With the facility without Smart card. after de duplication, with no smart is 70% of Ration card holders) to waive off biometric card. and OTP based authentication for authentication to the desired APL, No biometric authentication beneficiary. is planned to start with. But system is ready to use biometric authentication using Aadhaar Infrastructure as well as RSBY biometrics whenever they are available, without disturbing the entire system. 1. Check on Diversion It can check 90% of diversion It can check up to 95% of Same as Two. It can check 100% of diversion immediately. diversion (As it cannot eliminate once implemented. duplicate and fake ration cards, it can not be 100%) 2. Portability of FPS Not Offered – Beneficiary is Portability can be offered but it linked to FPS at one time. She will be difficult to check the Offered. can change her FPS on prior genuineness of the printed food Offered. request. coupons at an FPS other than the FPS attached with a card. 3. Improvement in service delivery at FPS 32
  • 38. In this model beneficiary can go This model doesn‟t provide any The scope for service There is a clear scope for to any FPS where she gets better reason for improvement in improvement is dependent on how improvement in service delivery service. The fear of losing service delivery. The quality of portability is offered. because of portability. customers improves service at service is dependent on external FPS. Good performers are monitoring. incentivized and bad performers are penalized by the system automatically. There is a clear scope for improvement in service delivery because of portability. 4. Inconvenience to genuine beneficiary due to automation With small added inconvenience Genuine beneficiary who has Genuine beneficiary is now to Same as one, Beneficiary is for forcing genuine beneficiary been getting her entitlements at make two trips, one to e-gram empowered. for smart card authentication, she the FPS earlier also, sees this centre for biometric authentication has now been offered the right to smart card and biometric and one to FPS for getting PDS choose an FPS. Hence smart card authentication as added commodities. authentication is seen as inconvenience, which is not empowerment rather than offering any additional facility. inconvenience because of the new right to choose. 5. Scalability COREPDS is easily scalable as it This model cannot start without Same as Two. This model can start only when an does not wait for biometric biometrics of beneficiaries and area is saturated or near saturation collection adding a few lakh her family members. Biometric with Aadhaar generation, which is beneficiaries and few thousand collection is time consuming also time consuming and hence FPSs may be a matter of 3 to 6 activity and hence scalability is scalability is slow. months, if funds are available. At slow. the same time COREPDS can use biometric authentication wherever Aadhaar is available or RSBY card is available. 33
  • 39. 6. Poor connectivity or Temporary connectivity failure COREPDS can continue business It can continue business as the It cannot continue business, may Has to be fully online therefore it in offline mode also. model operates only in offline work in Gujarat like states where cannot continue business and mode. connectivity is relatively reliable. hence genuine beneficiary is denied her entitlements because of technology for some time at least. 7. Biometric Waiver By default there is no biometric Smart ration card has provision to Biometric authentication is only Same as Three. authentication and the same can waive off biometric authentication available in this be used where ever opted or found authentication. model. If it is to be waived off necessary. Just by checking a flag service should be given without at server biometric authentication any authentication. can be waived off. 8. Sustainability Sustainability of FPS automation Sustainability of this model is Sustainable as there no technology Same as One. is threatened by a major risk that entirely dependent on the external at FPS. it is against the interest of some pressure created by the FPSs who are supposed to run the administration. system. COREPDS mitigates this risk by allowing beneficiary to go to any FPS in case of technology is not working at one FPS. Positive in 7 items Positive in 3 items Positive in 4 items Positive in 5 items Positive *** 34
  • 40. Annex II - Problems in PDS and which technology can solve them A – Supply Chain Computerisation D -- COREPDS without Bio-auth B -- AADHAAR based beneficiary database E – COREPDS with Bio-auth C – Beneficiary Database without AADHAAR P – Partially addresses the problem Problems with beneficiary database A B C D E 1 Inclusion errors – Duplicate ration cards √ P 2 Inclusion errors – Fake ration cards √ 3 Inclusion errors - Cards with ineligible families 4 Exclusion errors – Eligible families are not given cards P 5 Lack of transparency in the beneficiary database √ √ Problems faced by beneficiary at FPS A B C D E 6 FPS not opened when the beneficiary wants to take √ √ 7 Declares „no stock‟ even when the FPS has stocks √ √ 8 Salesperson misbehaves with the beneficiary √ √ 9 Under weighs the commodity deliberately √ √ 10 Takes a few rupees extra than chargeable √ √ 11 Denys issue of commodities to beneficiary and claims that √ √ the beneficiary has been issued in FPS records 12 Quality of commodities deteriated at FPS intentionally by √ √ FPS or due to negligence 13 FPS keeps card of a beneficiary without beneficiary‟s √ knowledge and diverts the commodities Problems introduced at Warehouse or distribution centre A B C D E 14 Diversion/recycling of trucks supposed to go to FPS P √ √ 15 Diversion while inter-warehouse movement √ 16 Delayed lifting √ 17 Quality of commodities spoiled due to bad storage or due P P to not following FIFO 18 Inefficient inventory management at warehouses √ 19 Poor quality of commodities accepted at warehouse P P 20 Lack of transparency √ 21 Favouring some FPSs with excess allocation leading to √ √ √ diversion Problems introduced at the state department of food A B C D E 22 Delayed release of allocation and its communication to √ √ √ the warehouses and other stake holders 23 Inefficient monitoring due to lack of real time data √ P P 24 Lack of accountability - As PDS is a multi departmental √ activity it is difficult to fix the responsibility 35
  • 41. National Informatics Centre (NIC) of the Department of Information Technology is providing network backbone and e-Governance support to Central Government, State Governments, UT Administrations, Districts and other Government bodies. It offers a wide range of IT services including Nationwide Communication Network for decentralised planning, improvement in Government services and wider transparency of national and local Governments. NIC assists in implementing Information Technology Projects, in close collaboration with Central and State Governments, in the areas of (a) Centrally sponsored schemes and Central sector schemes, (b) State sector and State sponsored projects, and (c) District Administration sponsored projects. NIC endeavors to ensure that the latest technology in all areas of ICT is available to its users. NIC, Chhattisgarh State Centre is the ICT partner in the development and implementation of this project. NIC and Government of Chhattisgarh are ready to share their experience and technology to any other states in implementing similar system for public distribution. Duplication and re-invention are the two common extravagancies in the current ICT scenario. One can avoid these two by horizontal transfer of technology and experience from one place where an ICT project is successfully implemented to other parts of the country. NIC, being central government organization with its offices at all states and union territories, has ability to transfer the technology and experience through out the country with no much effort Contact for further details Mr. M.K.Mishra SIO. NIC Chhattisgarh sio-cg@nic.in 07714080238 Mr. A.K.Somasekhar NIC, Chhattisgarh som@nic.in 07714080242
  • 42. COREPDS Vision Statement “ We deliver Government subsidies to poor, with corporate efficiency and social service organizations’ empathy towards poor ”