Campus Special Event Management Presentation 2012 IACLEA Conference

Security Planning & Management
for Campus Special Events

Steven Healy
Dr. Gary Margolis

Agenda

• About MH&A
• Legal Duties
• Research and Trends
• 10 Essential Areas
• Event Management Basics

© Margolis Healy & Associates, LLC

Legal Duties for Special Events

While the precise contours of this duty will vary
from state to state, institutions of higher
education generally have a legal duty to:
Act reasonably to provide a campus
environment that is reasonably safe from
foreseeable general criminal activity by
students, employees, or third parties


Research

• MH&A researched special event violence
on campuses
• Analyzed 20-plus special events over a 5
year period (2005 – 2010)
• Uncovered trends and patterns

Margolis, G., Healy, S., & Shtull, P. (2010): Special event management: Trends in violence on campus


Campus Special Events

• High profile violent incidents at special
events
• Celebratory riots at athletic events
• Disruptive attendees
• Disputes about entry @ closed events
• Fights, shootings, & stabbing during & after
events


Fights, Stabbings & Shootings

• Often associated with large student parties
 UConn Spring Weekend
 A 20-year-old University of Connecticut
student died of head injuries from a fight
outside a restaurant during Spring
Weekend
 JMU block party
 “Some got in fights when other partiers
accidentally bumped into them, she said.
People with blood streaming down their
faces and arms rushed past her.”


• Duquesne University (September 2006)
 5 students shot following an on-campus
party
• Villanova University (November 2007)
 Shots fired following a dance on campus
• Florida Atlantic University (April 2008)
 Shots fired at an on-campus Spring party



• Texas Southern (July 2009)
6 shot during on-campus event
• Langston University (August 2009)
3 non-students shot following on-
campus party
• Diablo Valley College (March 2010)
Shooting following a Rugby match


Campus Special Events

Potential Lethal Mix
• Students and non-students
• Alcohol and other drugs
• Egos
• Security (Lack of or ill prepared)


Trends
• Most violent incidents occur in the early
morning hours
• Each has a triggering event:
argument, fights, anger, vengeance, jealousy,
domestic related
• Suspects are consistently male
• Not clear if they all occur at non-school
sponsored events, but they all have a link to
student access to university space
• Weapon of choice is a firearm

10 Essential Areas

1. Multi-disciplinary approach
2. Event Pre-planning & Coordination
3. Special Event policies
4. Training for security personnel
5. Staffing


10 Essential Areas

6. Use of students in event staffing
7. Venue Considerations
8. Off-campus events
9. After-action reviews
10.Use of NIMS & ICS framework


1. Multi-disciplinary approach
• Adopt a team approach to planning and managing
special events
• Likely members are:
Campus public safety
Student affairs
Athletics
Risk managers
Others who “have a functional stake in the event”
Students


• Planning is a critical phase of event
management
• Meet early and often
• Overall goal is to develop an event plan that
addresses all aspects of the event



• Conduct pre-event orientations
• Conduct pre-event review of assignments
• Training
• Identify/mitigate hazards
• Review schedule of event activities



Review
• Venue/event diagram
• Event specific policies and procedures
• Event specific alcohol policies and procedures
• Specific event ticketing and credentialing
policies
• Address needs in contracts with talent
• Close coordination in & out
• External Constituents (local police, public
works, EMS, fire, etc.)

3. Special Event Policies

• Thresholds (types, size, triggers, liability)
• Venues (academic, admin, res
hall, multipurpose)
• Alcohol/No-Alcohol
• Guests (private/public)
• Access
• Security (type, staffing, costs)

4. Training for Security Personnel

• Identified as a significant shortfall
• Lack of specialized crowd management
training for campus public safety
• Those involved in the wide range of
security duties should have training
• Access control, including credential
checking, searching, stewarding, etc.


4. Training for Security Personnel

• Crowd management and
control, including ejection, etc.
• Patrolling and/or static positions
• Emergency response
• Traffic control


5. Staffing

• Peer security (students or others not
considered professionals)
• Contracted security officers or crowd
management specialists (also known as
event security)
• Police officers in uniform or plain
clothes


5. Staffing

How to staff
• Generally, 1/100 for smaller events
& venues
• As venue size increases, strategic
staffing becomes the rule


5. Staffing

Duties include
• Protection of life and property
• Prevention and detection of crime
• Preventing or stopping breaches of the
peace
• Traffic regulation (within the legal powers
provided by statute.)
• Activation of a contingency plan

6. Use of Students

• Common for IHEs to use students and they
can be used effectively
• Peers can provide a less rigid security profile
• Students must be appropriately trained and
knowledgeable of their roles and
responsibilities


6. Use of Students

Role
• Security control at entrances and exits
• Fire watch
• Vehicle control


7. Venue Considerations

Is this venue right sized for the event?
• Key points such as entrances and exits
• Will barriers be used, and if so, where and
what type?
• VIP and performer areas
• General thoroughfares
• Strategic observation points to monitor the
crowd

8. Off-Campus Events

• Venue selection and limitations
• Pre-event touring, planning and
coordination
• Contractual obligations, related policies
• Collaboration with local public safety
• Selection of contract security


9. After Action Reviews

• Helpful to conduct “hot-wash” for most
major events
• Conduct after-action review for events
where incident occurs
 Who, what, where, how, why?
 What will we do differently next time
 Use other incidents as tabletop
exercises for your planning group

10. Use of NIMS/ICS

• Planning Tool
• Functional Management
• Tactical Leadership


Event Management Basics

• Adjust to crowd demographics
• Anticipate crowd activities and behavior
• Maintain the usability of means of
egress
• Make guests aware of their
responsibilities
• Observe crowd for potential problems



• Monitor flow of crowd during duration of
event
• Recognize potential crowd crush
• React/report potential crowd problems
• Identify changing crowd behavior and
demeanor



Post event protocols
• Danger Zone
 Ensure adequate staffing and coverage
both inside/outside the event
 Ensure crowd completely disperses and
maintain presence
• Patrol other gathering spaces on campus
• Coordinate with local police

Summary

• Student Special Events are
Potentially Lethal
• Proper risk assessment &
coordination can mitigate potential
dangers and liability


Contact Information

Margolis Healy & Associates
www.margolishealy.com
(866) 817-5817


Campus Special Event Management Presentation 2012 IACLEA Conference

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