1. ITIT and Higher Education:Where Are We
and Higher Education: Where Are We
Headed?Mark Roman Headed?
Mark Roman

2. Internalizing systems governance as a
thoughtful practice at all levels

3. WHO WHERE WHAT
• Strategy
VPs, AVPs, Deans, Information Systems • Governance
Executive Directors Steering Committee • Enterprise portfolio
• Policy
• Student labs
Deans, Faculty, Working Educational Technology • Learning management
Working
Working
AVPs, Learning & Groups Advisory Committee • Audio Visual
Groups
Groups
Teaching Centre • Classroom technology
• Data centres
Researchers, Working Research Computing • Capability & capacity
Working
Working
Faculty, AVP-R, & Groups Steering Committee • Storage
Groups
Groups
Research Office • Proposals
Student, Finance, • Scheduling
HR, Advancement, Working Priorities Administrative Systems • Resource allocation
Working
Working
Facilities, Research Groups
Groups Operating Committee • Project oversight
Groups Objectives
Admin, & Systems • Prioritization
Inform
New Projects Project Review Monitor
Committee

4. Fit
Utility
Balance

5. Rank Initiative
1 Project A
2 Project B
• Base funding of notional allocation
3 Project C Base funded • Recommended through working groups
• Largest component of work underway at a given time
4 Project D
Approved
5 Project E
by
governance 6 Project F
Project funded • One-time project funds
process
7 Project G • Example: Research Administration System fund
8 Project H • Ancillary department funded
Ancillary funded
• Example: Housing System
9 Project I
10 Project J Fee for service • Client sponsored and funded
11 Project K
12 Project L
13 Project M Waitlist • Beyond capacity of functional units and IT at this point
in time
14 Project N
15 Project O

6. Shedding the sheer weight of the past

8. Fix Plan Do Check
Vision DECISION
GOVERNANCE RECOMMENDATIONS
Annually evaluate
strategic success
Strategy STRATEGIC PROGRAM
PLANNING INITIATIVES
Measure goal
progress quarterly
ANNUAL SERVICE INTEGRATED
Operations PLAN PROJECTS
Assess personal
achievements
PERFORMANCE ASSIGNED
Tactics TASKS
PLAN

9. Does Privacy Matter?

10. Cloud-onomics

11. Infinite Data

12. Manufacturing is the new agriculture

13. Commercializing R&D
Success
Time
Research Development Commercialization

14. Applying organization-wide discipline to extract
value from technology

15. Organizations only do two things …
Processes Projects
… projects execute change.

16. Initiation Planning Execution Closure Asset Maintenance
Revisions
Project Needs Develop Implement
Plan Shutdown Maintain
Project
Flow Charter
Project Plan Project Asset
Document Document Progress Final Product
Support Work
Approval Approval Approval
Steering Review Review Monitor Review Benefit
Committee Charter Plan Status Deliverable Realization
Accepted
Role
New Project
Not Needed Not Sufficient Not Successful Not Accepted
Work
Continue Initiate
Reject Reject Cancel
Execution Next Phase
Status reporting
Portfolio assessment Fiscal budget Base budget
• Priorities Risk plan
• Risk
Scope Support resources
• Strategic fit
Control Resource plan
Schedule Benefit measures
Mechanisms
Quality plan
Communication plan
Vendor management
Issue log
Change control

17. All institutions manage systems through these stages – knowingly or not. They
may do them well or they may do them wretchedly, but they always do them.