4. Presentation Objectives
In this presentation, you will learn the best practices in
gathering requirements for SharePoint Projects
In addition, you will be able to identify:
Why having a well defined business case is necessary to
effectively initiate requirements gathering
The key components of requirements gathering process
Why requirements traceability is paramount in defining
ROI in SharePoint projects
5. Dux Raymond Sy, PMP
Managing Partner, Innovative-E, Inc.
Author, “SharePoint for Project
Management” by O’Reilly Media
Contract Author & Instructor,
Learning Tree International
For more information, connect with Dux
E-Mail: dux.sy@innovative-e.com
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: twitter.com/meetdux
6. Agenda
What are Requirements?
Eliciting is Not the Same as Gathering
Analysis Doesn’t Lead to Paralysis
Too Legit to Quit?
Put it on Paper
Summary
9. What is a Requirement?
A requirement is something wanted or needed
Formally documented and written statements
Capabilities needed to solve a problem
Conditions of a delivered system, services, product, or
process
Constraints on the system, service, product, or process
Requirements are not
Verbal, informal statements or conversations in the hallways
Solutions that state how to solve the problem or meet the
objectives
Characteristics of other systems, services, products, or
processes
Project budgets, plans, or implementation details
12. Example: Defining SharePoint Requirements
Business requirements
SharePoint shall increase user productivity by 15 percent
User requirements
The user shall be able to retrieve search results within five
seconds of submitting a search request
System requirements
SharePoint search shall support a maximum of 10,000
simultaneous search requests
14. Agenda
What are Requirements?
Eliciting is Not the Same as Gathering
Analysis Doesn’t Lead to Paralysis
Too Legit to Quit?
Put it on Paper
Summary
16. What is Requirements Elicitation?
Elicitation: gathering and understanding what
stakeholders and users need
Done at both an organizational (business) and a more
detailed user level
Elicitation is a human-based activity
Determine requirements sources
Decide how to gather information
Involves research, reading, talking, and observing
Business-level context and framework
How the end users do their jobs
What would help them do their jobs better
Within the scope of our system, product, or process
17. Elicitation Process
1. What do I need to know?
2. Where do I get this information?
3. Get the information
4. Organize what you know
5. Do I have enough information?
18. Goal is to Build a SharePoint Solution
How would you like to drive a Lamborghini Diablo?
BTW, you just learned how to ride a bike yesterday
19. Agenda
What are Requirements?
Eliciting is Not the Same as Gathering
Analysis Doesn’t Lead to Paralysis
Too Legit to Quit?
Put it on Paper
Summary
20. What is Requirements Analysis?
Requirements analysis takes elicited information and
makes sense of it
21. Analysis Process
1. Profile Users
2. Model stated requirements
3. Gap analysis
4. Identify the real requirements
23. Agenda
What are Requirements?
Eliciting is Not the Same as Gathering
Analysis Doesn’t Lead to Paralysis
Too Legit to Quit?
Put it on Paper
Summary
24. What is Requirements Validation?
Requirements validation allows the user(s) to confirm and
prioritize the real requirements
Essential to identify what it will take to deploy SharePoint
Resources
Time
Skillsets
26. Agenda
What are Requirements?
Eliciting is Not the Same as Gathering
Analysis Doesn’t Lead to Paralysis
Too Legit to Quit?
Put it on Paper
Summary
27. Generate a Requirements Document
Formally communicates
Overall quantitative and qualitative characteristics
Functionality of the desired end result or outcome
Should include
Requirement Statements
Process Diagrams
Traceability Matrix
28. What Makes a Great Requirement?
Content + Structure = Readability
29. Writing Requirement Statements
<Subject> shall be able to <capability> within <criterion>
<Subject> shall be able to <capability>
Where criterion is assumed to be 100 percent of the
stated capability
30. Example: Defining SharePoint Requirements
Business requirements
SharePoint shall increase user productivity by 15 percent
User requirements
The user shall be able to retrieve search results within five
seconds of submitting a search request
System requirements
SharePoint search shall support a maximum of 10,000
simultaneous search requests
31. Agenda
What are Requirements?
Eliciting is Not the Same as Gathering
Analysis Doesn’t Lead to Paralysis
Too Legit to Quit?
Put it on Paper
Summary
33. Summary
You have learned the best practices in gathering
requirements for SharePoint Projects
In addition, you are able to identify:
Why having a well defined business case is necessary to
effectively initiate requirements gathering
The key components of requirements gathering process
Why requirements traceability is paramount in defining
ROI in SharePoint projects