New Zealand SharePoint Conference March 17, 2011

1. NEW ZEALAND
SHAREPOINT
CONFERENCE
M A R C H 1 6 + 1 7 2 0 11
VIDEO RECORDING: HTTP://VIMEO.COM/21219062

2. SHAREPOINT IS NICE NICE BABY
All
right
stop
collaborate
and
listen
Deadly!
Deploy
WSP
Dux
is
back
with
my
SharePoint
inven<on
Anything
less,
site
templates,
maybe?
Projects,
grabs
a
hold
of
me
<ghtly
Love
it
or
leave
it
workflows
can
be
traced
I
need
Team
Sites
with
Surveys
and
Wikis
BeNer
use
Views
so
Lists
be
straight
Will
it
ever
stop?
Yo,
I
don't
know
If
there
was
a
problem
SharePoint
solves
it
Check
out
the
hook
my
Kiwis
revolve
it
NChanging
Z E A L A and
fro
E W permissions
to
N D
SHAREPOINT mobile
To
the
extreme
I
synchronize
my
calendar
Light
up
my
phone,
fire
up
SharePoint
SharePoint
is
nice
nice
baby
SharePoint
is
nice
nice
baby
C
O N F E R E N C E
M A R C H 1 6 + 1 7 2 0 11 SharePoint
is
nice
nice
baby
Dance!
Build
dashboards
with
web
parts
SharePoint
is
nice
nice
baby
Receiving
alerts
from
updated
tasks
SharePoint
is
nice
Twitter: @meetdux #nzspc

3. TEMPLATE NOTES
Please use the opening and closing slides of this template.
Where practical please migrate over or use this template format
for your presentation.

4. Dux Raymond Sy, PMP
SUCCESSDELIVERING SHAREPOINT

5. 8 5 4 9 1 7 6 3 2 0
Twitter: @meetdux #nzspc

6. SHAREPOINT
Twitter: @meetdux #nzspc

7. SESSION OBJECTIVES
• Learn the key steps to reap the business benefits of SharePoint
• In addition, you'll learn key techniques in
• Gaining executive buy-in for SharePoint projects
• Proper planning and appropriately managing expectations
• Engaging the business for better adoption
• Defining organizational SharePoint readiness
• Iterative release of SharePoint solutions
Twitter: @meetdux #nzspc

8. MEET DUX
• Managing Partner, Innovative-e
• Microsoft SharePoint Server MVP
• Author, “SharePoint for Project Management” by O’Reilly Media
• For more information, connect with Dux
• E-Mail: dux.sy@innovative-e.com
• Twitter: twitter.com/meetdux
• LinkedIn: meetdux.com/li
• Blog: meetdux.com
Twitter: @meetdux #nzspc

9. DELIVERING SHAREPOINT SUCCESS
• Can’t We Just Focus on the Technology?
• Raising Executive Awareness is Necessary
• Collaboratively Engineer a Solution
• Assess Organizational Readiness
• Iterative Release of SharePoint Solutions
• Questions and Answers

10. DO YOU KNOW THIS CRYING BABY?
Twitter: @meetdux #nzspc

11. TYPICAL SCENARIOS
• Pilot deployment for IT magically becomes enterprise production
• No planning
• Everything is ad-hoc
• No budget earmarked
• Heavily customized implementation by
techies lacking SharePoint skillz
Twitter: @meetdux #nzspc

12. WHAT A CONCEPT
“ Technology provides no benefits of its own;
it is the application of technology to business
opportunities that produces ROI. ”
—Robert McDowell,
In Search of Business Value
Twitter: @meetdux #nzspc

13. DELIVERING SHAREPOINT SUCCESS
• Can’t We Just Focus on the Technology?
• Raising Executive Awareness is Necessary
• Collaboratively Engineer a Solution
• Assess Organizational Readiness
• Iterative Release of SharePoint Solutions
• Questions and Answers

14. EXECUTIVE IGNORANCE IS NOT BLISS
• Isnt SharePoint about empowering end users?
• Who’s paying the bills?
• Execs ordered SharePoint to be deployed
• Do they REALLY understand the value of SharePoint to the
organization?
• Is the budget realistic?
• As the enlightened ones, it’s our responsibility to raise executive
awareness about SharePoint
• Read 5 Reasons Why Executive SharePoint Ignorance is Not Bliss
http://go.meetdux.com/393b
Twitter: @meetdux #nzspc

15. IT’S ALL ABOUT BUSINESS VALUE
• Executives are primarily interested on how SharePoint can deliver
value to an organization
• Tip: Look for existing business pain points, measure it and prove how
SharePoint can be a lifesaver
• Collaboration inefficiencies
• Business process automation
• Single platform vs multiple tools
• Reporting
• How much is the investment?
Twitter: @meetdux #nzspc

16. DELIVERING SHAREPOINT SUCCESS
• Can’t We Just Focus on the Technology?
• Raising Executive Awareness is Necessary
• Collaboratively Engineer a Solution
• Assess Organizational Readiness
• Iterative Release of SharePoint Solutions
• Questions and Answers

17. ARE WE ON THE SAME PAGE?
8 5 4 9 1 7 6 3 2 0
Twitter: @meetdux #nzspc

18. EDUCATE AND ENGAGE THE BUSINESS
• SharePoint is more than just a glorified network share
• Stress that SharePoint is a platform
• Educate decision makers early on how SharePoint can support their
business needs
• Tip: Address their pain points
• Provide high-level technology overview
• Discuss business challenges
• Map it to a SharePoint Solution
Twitter: @meetdux #nzspc

19. DON’T CALL IT SHAREPOINT
• Enterprise-wide Solutions
• Corporate Intranet
• Public-facing website
• Point Solutions
• HR Employee Onboarding System
• Conference Room Scheduling System
• Project Management Information System
• Custom Application Development
Twitter: @meetdux #nzspc

20. DELIVERING SHAREPOINT SUCCESS
• Can’t We Just Focus on the Technology?
• Raising Executive Awareness is Necessary
• Collaboratively Engineer a Solution
• Assess Organizational Readiness
• Iterative Release of SharePoint Solutions
• Questions and Answers

21. KEEP PRIORITIES IN ORDER
• You can’t do it all!
• What business need should you solve first?
• What are common features that can be deployed?
• Project scope must be limited and specific
• What’s important? Time? Budget? Functionality?
• Tip: Involve decision makers in planning and prioritization
• Read “How to Prioritize Business Needs When Implementing
SharePoint” http://go.meetdux.com/sbyv
Twitter: @meetdux #nzspc

22. IT, CAN YOU HANDLE SHAREPOINT?
• Implementation
• Do you have the relevant skillsets to plan, engage with the business,
deploy SharePoint?
• Are key processes for release management, disaster recovery, auditing
in place?
• Support and Maintenance
• What does the support structure
look like?
• Resources available for maintaining
related technologies?
• Future Releases
Twitter: @meetdux #nzspc

23. CHANGE MANAGEMENT STRATEGY
• Collaboration culture
• Governance plan
• Business
• Technology
• Adoption plan
• Training
• Process
• Technology
• Self-help
• Feedback
Twitter: @meetdux #nzspc

24. INTENTIONAL PROJECT MANAGEMENT
• What is the project priority?
• Who is the chokable neck?
• Project management process
• Planning
• Execution
• Control
Twitter: @meetdux #nzspc

25. DELIVERING SHAREPOINT SUCCESS
• Can’t We Just Focus on the Technology?
• Raising Executive Awareness is Necessary
• Collaboratively Engineer a Solution
• Assess Organizational Readiness
• Iterative Release of SharePoint Solutions
• Questions and Answers

26. SHAREPOINT ROADMAP
• A SharePoint roadmap can help organizations
• Quantify the budget, resources and effectiveness of SharePoint
• Allows priorities to be set
• Specifies what solutions are going to be deployed
• Defines organizational SharePoint journey
• Iterative releases can provide immediate visibility
• Lower risk compared to big bang approach
• Tip: Successful delivery of high profile solution gets you brownie points
• Quick wins are essential for better buy-in and adoption
Twitter: @meetdux #nzspc

27. HOW EASYJET DID IT
Twitter: @meetdux #nzspc

28. EXAMPLE: ITERATIVE RELEASES
• Phase 1: Proof of concept or Pilot
• Phase 2: Replace intranet and file shares to improve collaboration
• Phase 3: Deploy value point solutions for HR, Operations and Finance
• Phase 4: Train users to build their own SharePoint solutions
• Phase 5: Integrate CRM and third party reporting platform
Twitter: @meetdux #nzspc

29. DELIVERING SHAREPOINT SUCCESS
• Can’t We Just Focus on the Technology?
• Raising Executive Awareness is Necessary
• Collaboratively Engineer a Solution
• Assess Organizational Readiness
• Iterative Release of SharePoint Solutions
• Questions and Answers

30. OPERATION SHARELOVE: NZ + JAPAN
http://spgur.us/ShareLoveNZJP
Twitter: #ShareLoveNZJP

31. QUESTIONS?
• E-Mail: dux.sy@innovative-e.com
• LinkedIn: meetdux.com/li
• Blog: meetdux.com
• Twitter: meetdux
How did you like the presentation?
http://meetdux.com/feedback/
Twitter: @meetdux #nzspc

32. KIA ORA !
Dux Raymond Sy, PMP
DELIVERING SHAREPOINT SUCCESS

33.
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