Presented at ShareFEST Conference Philadelphia, PA April 9, 2010 Details: http://sp.meetdux.com/archive/2010/04/11/sharefest-sharepoint-life-sciences.aspx

1. Don’t Curb Their Enthusiasm
Navigating from Local Applications to
SharePoint as an Enterprise Platform
Dux Raymond Sy, PMP
Managing Partner
1

2. Presentation Objectives
In this presentation, you will learn the essential components of
successfully delivering SharePoint as an enterprise platform
In addition, you'll learn key techniques in:
 Gaining executive buy-in for SharePoint projects
 Proper planning and appropriately managing expectations
 Engaging the business for better adoption
 Defining organizational SharePoint readiness

Iterative release of SharePoint solutions
Twitter: @meetdux #sharefest 2

3. Dux Raymond Sy, PMP
 Managing Partner, Innovative-e
 Author, “SharePoint for Project Management” by O’Reilly Media
 Course Author, Learning Tree International
 For more information, connect with Dux
 E-Mail: dux.sy@innovative-e.com
 Twitter: twitter.com/meetdux
 LinkedIn: meetdux.com/li
 Blog: meetdux.com
Twitter: @meetdux #sharefest 3

4. Agenda
 Can’t We Just Focus on the Technology?
 Raising Executive Awareness is Necessary
 Collaboratively Engineer a Solution
 Assess Organizational Readiness
 Iterative Release of SharePoint Solutions
 Questions and Answers
Twitter: @meetdux #sharefest 4

5. What a Concept
“Technology provides no benefits of its own; it is the application of
technology to business opportunities that produces ROI. ”
—Robert McDowell,
In Search of Business Value
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6. What is SharePoint to You?
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7. SharePoint Implementation Continuum
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8. Agenda
 Can’t We Just Focus on the Technology?
 Raising Executive Awareness is Necessary
 Collaboratively Engineer a Solution
 Assess Organizational Readiness
 Iterative Release of SharePoint Solutions
 Questions and Answers
Twitter: @meetdux #sharefest 8

9. Executive SharePoint Ignorance is Not Bliss
 Isn’t SharePoint about empowering End Users?
 Who’s paying the bills?
 Execs ordered SharePoint to be deployed
 Do they REALLY understand the value of SharePoint to the organization?
 Is the budget realistic?
 As the enlightened ones, it’s our responsibility to raise executive awareness
about SharePoint
 Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss”
http://go.meetdux.com/393b
Twitter: @meetdux #sharefest 9

10. It’s All About the Benjamins
 Executives are primarily interested on how SharePoint can affect an
organization’s bottom line
 Tip: Look for existing inefficiencies, measure it and prove how SharePoint can
be a lifesaver
 Inefficiencies of meeting collaboration
 Business process automation
 Single platform vs multiple tools
 How much is the investment?
Twitter: @meetdux #sharefest 10

11. Agenda
 Can’t We Just Focus on the Technology?
 Raising Executive Awareness is Necessary
 Collaboratively Engineer a Solution
 Assess Organizational Readiness
 Iterative Release of SharePoint Solutions
 Questions and Answers
Twitter: @meetdux #sharefest 11

12. Educate and Engage the Business
 SharePoint is more than just a glorified network share
 Stress that SharePoint is a platform
 Tip: Address their pain points
 Provide high-level technology overview
 Discuss business challenges
 Map it to a SharePoint Solution
Twitter: @meetdux #sharefest 12

13. Typical SharePoint Solutions
 Enterprise-wide Solutions
 Corporate Intranet
 Content Management
 Specific Solutions
 Employee Onboarding System for Human Resources
 Conference Room Scheduling System for Facilities
 Project Management Information System for PMs
 Clinical Trial
 System Integration
 Custom Application Development
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14. Example: FDA Part 11 Compliant Document Management
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15. Example: Project Transparency Platform
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16. Agenda
 Can’t We Just Focus on the Technology?
 Raising Executive Awareness is Necessary
 Collaboratively Engineer a Solution
 Assess Organizational Readiness
 Iterative Release of SharePoint Solutions
 Questions and Answers
Twitter: @meetdux #sharefest 16

17. Keep Priorities in Order
 You can’t do it all!
 What business need should you solve first?
 What are common features that can be deployed?
 Project scope must be limited and specific
 What’s important? Time? Budget? Functionality?
 Tip: Involve decision makers in planning and prioritization
 Read “How to Prioritize Business Needs When Implementing SharePoint”
http://go.meetdux.com/sbyv
Twitter: @meetdux #sharefest 17

18. IT Can You Handle This?
 Implementation
 Do you have the relevant skillsets to plan, engage with the business, deploy
SharePoint?
 Are key processes for release management, disaster recovery, auditing in place?
 Support and Maintenance
 What does the support structure look like?
 Resources available for maintaining related technologies?
 Future Releases
Twitter: @meetdux #sharefest 18

19. Change Management Strategy
 Collaboration culture
 Governance plan
 Business
 Technology
 Adoption plan
 Training
 Process
 Technology
 Self-help
 Feedback
Twitter: @meetdux #sharefest 19

20. Reality Check
 What’s the biggest bang for your buck?
 Feel free to download this SharePoint Assessment schedule:
http://go.meetdux.com/nceb
Twitter: @meetdux #sharefest 20

21. Agenda
 Can’t We Just Focus on the Technology?
 Raising Executive Awareness is Necessary
 Collaboratively Engineer a Solution
 Assess Organizational Readiness
 Iterative Release of SharePoint Solutions
 Questions and Answers
Twitter: @meetdux #sharefest 21

22. Do You Have a SharePoint Roadmap?
 A SharePoint roadmap can help organizations
 Quantify the budget, resources and effectiveness of SharePoint
 Allows priorities to be set
 Specifies what solutions are going to be deployed
 Iterative releases can provide immediate visibility
 Lower risk compared to big bang approach
 Tip: Successful delivery of high profile solution gets you brownie points
 Quick wins are essential for better buy-in and adoption
Twitter: @meetdux #sharefest 22

23. Example: SharePoint Release Schedule
 Phase 1: Proof of concept or Pilot
 Phase 2: Replace intranet and file shares to improve collaboration
 Phase 3: Deploy value point solutions for HR, Operations and Finance
 Phase 4: Train users to build their own SharePoint solutions
 Phase 5: Integrate CRM and third party reporting platform
 See how EasyJet iteratively deployed SharePoint: http://bit.ly/74XwKH
Twitter: @meetdux #sharefest 23

24. How EasyJet Deployed SharePoint
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25. Agenda
 Can’t We Just Focus on the Technology?
 Raising Executive Awareness is Necessary
 Collaboratively Engineer a Solution
 Assess Organizational Readiness
 Iterative Release of SharePoint Solutions
 Questions and Answers
Twitter: @meetdux #sharefest 25

26. Questions?
E-Mail: dux.sy@innovative-e.com
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: meetdux
How did you like the presentation? http://meetdux.com/feedback/
Twitter: @meetdux #sharefest 26

27. SharePoint Starts the Fire
Emails, Paper trail, Post-it notes and Snail mail
Deadlines, Going nuts, Training costs and Budget cuts
Collaborate, Meeting date, Working in the office late
Weekends, Holidays, Family feels the brunt
SharePoint starts the fire, Users collaborating, Enterprise is changing
SharePoint, Got me praise, Corner office, Big fat raise,
Sharing, In the cloud, Something called BPOS.
CIO blown away, Learned about the cloud today,
New job is great, what else, can I say?
SharePoint starts the fire, Users collaborating, Enterprise is changing
SharePoint starts the fire, Microsoft has got it, Can’t wait to have it
Thanks to the SharePoint Community! More Lyrics at: http://bit.ly/bprb9m
Twitter: @meetdux #sharefest 27