http://www.mesltd.ca - E-Forms in Ontario are more than electronic versions of paper forms. They’re a
sophisticated software application used for capturing, verifying, approving and integrating crucial data a government
agency needs to conduct business and serve citizens. Take a look at this presentation by Kevin D'Arcy, VP of Sales
and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management
supplier.
2. • Using E-Forms in Ontario helps optimize business
processes and can have a dramatic effect on efficiency.
Basically, an E-Form application is an electronic version
of a paper form. It improves operations in four steps.
• First, E-Forms in Ontario capture data from users
within the company. Next, the application validates
the data to make sure it’s complete and accurate.
Third, E-Forms routes the data after it’s verified to
appropriate users for approvals. Electronic signatures
are used to confirm approval.
3. • The last step in the process involves transferring the data to
the company’s business systems. These systems could be
the organization’s accounting, human resources, sales,
customer service, or any other system in which the data
would be useful for running the business.
• E-Forms in Ontario are best suited to companies completing
numerous transactions, needing to streamline operations
and requiring access to data for better decision-making.
Healthcare organizations, educational institutions,
manufacturers, service firms and government agencies are
examples of perfect matches for E-Form applications.
4. Going Paperless at Government Agencies
• Whether at the federal, state or local level,
government agencies are prime candidates for
using E-Forms in Ontario. This technology can
help improve service to constituents, streamline
processes, create greater transparency and cut
operating costs. The big move to reduce paper is
at the heart of using E-Form applications.
5. Some paperless initiatives have even been
mandated by law. Examples include HIPAA, USA
Patriot Act, SEC, Basel II, Gramm-Leach-Bliley Act,
Sarbanes-Oxley, e-Recovery, e-Reporting, e-
Permitting, GPEA and others. In every case, these
regulatory mandates require government
agencies use a solution that facilitates, monitors
and enforces compliance. Any non-conformance
to these regulations can be costly in a number of
ways.
6. The costs involved in managing paper can be
substantial. Government agencies owe it to
their citizens to work efficiently and cut costs
wherever possible. With E-Forms in Ontario,
an agency can eliminate the high costs of
printing forms, then re-entering the data into
a database application. Costs increase when
the inevitable data entry errors occur or data
is missing.
7. These costs can be slashed by as much as 90 percent when
an E-Forms in Ontario solution is deployed. When you
think about the government processes affected by digital
processing, you can easily see how the savings are real.
For example, E-Forms in Ontario help process government
funded programs such as grants, healthcare,
unemployment and more. The application can be used for
enrolling in various services. It can also help with
regulatory compliance and reporting. Court E-filing
systems, law enforcement reporting, permitting and
licensing are other functions in which E-Forms would be of
great benefit.
8. A Host of Benefits for Government Agencies
In addition to reducing a wide variety of costs associated
with paper-based processes, E-Forms can improve the
quality of data entered into systems. The technology
ensures completeness and accuracy of information from
users through a validation function.
Another major benefit is convenience. E-Forms in Ontario
are available whenever and wherever users need it. And,
when government operations are streamlined, service to
the public is likely to improve. Citizens can be more
satisfied with better access to quality services.
9. E-Forms in Ontario are more than electronic
versions of paper forms. They’re a
sophisticated software application used for
capturing, verifying, approving and integrating
crucial data a government agency needs to
conduct business and serve citizens. By
reducing manual functions, agencies can
lower costs, improve productivity and provide
better constituent services.
10. • Kevin D'Arcy is VP of Sales and Marketing for
MES Hybrid Document Systems, Ontario's
leading document scanning and document
management supplier. For more information
about E-Forms in Ontario, visit our website.
